April 8, 2025

Amelia Concourse Community Development District
475 West Town Place, Suite 114 St. Augustine, Florida 32092 www.AmeliaConcourseCDD.com

Board of Supervisors
Amelia Concourse Community Development District
Staff/Supervisor Call In #: 1-877-304-9269 Code 3537070

Dear Board Members:

The Amelia Concourse Community Development District Budget Workshop is scheduled to be held Tuesday, April 15, 2025 at 11:00 a.m. at the Amelia Concourse Amenity Center, 85200 Amaryllis Court, Fernandina Beach, Florida 32034.
Following is the agenda for the meeting:

Call to Order

Discussion of the Fiscal Year 2026 Budget

Audience Comments
Next Scheduled Meeting – May 20, 2025 at 11:00 a.m. at the Amelia Concourse Amenity Center
Adjournment

Amelia Concourse

Community Development District

Proposed Budget
FY2026

Presented by:

REVENUES:		
Special Assessments - Tax Roll	$  459,139	$	456,394	$	2,745	$	459,139	$	495,130	
Interest income	5,000	8,917	6,083	15,000	5,000	
Rental Revenue/Miscellaneous Revenue	500	530	470	1,000	500	
Carry Forward Surplus	23,188	-	23,188	23,188	22,329	
TOTAL REVENUES	$ 487,827	$	465,840	$	32,486	$	498,327	$	522,958	

EXPENDITURES:						
Administrative						
Supervisors	$	6,000	$	1,200	$	4,000	$	5,200	$	6,000	
FICA Expense	459	92	306	398	459	
Travel	300	-	300	300	300	
Engineering	7,500	3,690	3,810	7,500	7,500	
Attorney Fees	30,000	3,771	10,403	14,174	30,000	
Annual Audit	4,350	-	4,350	4,350	4,500	
Dissemination	11,798	5,016	6,782	11,798	12,152	
Assessment Roll Administration	8,427	8,427	-	8,427	8,680	
Property Appraiser	5,000	4,640	-	4,640	5,000	
Trustee Fees	13,588	8,979	4,608	13,588	14,946	
Arbitrage Rebate	1,800	-	1,800	1,800	1,800	
Management Fees	51,588	21,495	30,093	51,588	53,135	
Information Technology	2,247	936	1,311	2,247	2,315	
Website Maintenance	1,124	468	655	1,124	1,157	
Telephone	500	76	424	500	500	
Postage	1,000	34	966	1,000	1,000	
Insurance General Liability	11,580	11,264	-	11,264	12,159	
Printing & Binding	750	228	522	750	750	
Legal Advertising	2,500	-	2,500	2,500	2,500	
Other Current Charges	1,000	837	163	1,000	1,000	
Office Supplies	100	2	98	100	100	
Dues, Licenses & Subscriptions	175	175	-	175	175	
TOTAL ADMINISTRATIVE	$ 161,785	$	71,330	$	73,092	$	144,421	$	166,128	

Operations & Maintenance

Contract Services:						
Landscape Maintenance	$	45,000	$	15,885	$	29,115	$	45,000	$	58,250	
Lake Maintenance	7,000	1,840	5,160	7,000	9,400	
Field Operations Management	16,800	7,000	9,800	16,800	19,320	
Repairs & Maintenance						
Repairs & Maintenance	$	18,000	$	6,901	$	11,099	$	18,000	$	18,000	
Irrigation Repairs	4,000	-	4,000	4,000	4,000	
Landscape Contingency	10,000	5,358	4,642	10,000	10,000	

Utilities
Electric	

$	35,000	

$	14,221	

$	20,778	

$	35,000	

$	35,000	
Water & Sewer	15,000	8,441	14,059	22,500	23,000	
TOTAL OPERATIONS & MAINTENANCE	$ 150,800	$	59,646	$	98,654	$	158,300	$	176,970	

Amenity Center						
Insurance	$	22,207	$	20,242	$	-	$	20,242	$	22,266	
Facility Management	16,800	7,000	9,800	16,800	19,320	
Pool Maintenance	18,318	7,633	10,686	18,318	18,318	
Pool Chemicals	13,000	3,979	9,021	13,000	13,000	
Pool Permits	530	-	530	530	530	
Cable	2,200	812	1,388	2,200	2,200	
Janitorial	9,841	4,100	5,740	9,841	9,841	
Facility Maintenance	13,596	4,594	9,002	13,596	15,635	
Pest Control	1,000	324	676	1,000	1,000	
Refuse	750	302	448	750	750	
Holiday Decorations	2,000	-	2,000	2,000	2,000	
TOTAL AMENITY CENTER	$ 100,242	$	48,986	$	49,290	$	98,277	$	104,860	

Reserves						
Capital Reserve Fund	$	75,000	$	-	$	75,000	$	75,000	$	75,000	
TOTAL RESERVES	$  75,000	$	-	$	75,000	$	75,000	$	75,000	
						
TOTAL EXPENDITURES	$ 487,827	$	179,962	$	296,036	$	475,998	$	522,958	

Other Sources/(Uses)						
Interlocal Transfer In/(Out)	$	-	$	-	$	-	$	-	$	-	
TOTAL OTHER SOURCES/(USES)	$	-	$	-	$	-	$	-	$	-	
						
EXCESS REVENUES (EXPENDITURES)	$	(0)	$	285,878	$  (263,549)	$	22,329	$	0	

REVENUES

Special Assessments-Tax Roll
The District will levy a non ad-valorem special assessment on all taxable property within the District to fund all of the General Operating Expenditures for the fiscal year. The assessment may either be invoiced directly to the property owner or placed on the Nassau County Tax Roll.
Interest Income
The District earns interest on the monthly average collected balance for each of their investment accounts.
Rental Revenue/Miscellaneous Revenue
Income received from residents for rental of clubroom or patio and other miscellaneous revenue.

Expenditures - Administrative

Supervisors Fees
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting in which they attend. The amount for the fiscal year is based upon four supervisors attending an estimated 6 annual meetings.
FICA Taxes
FICA expense represents the Employer's (District’s) share of Social Security and Medicare taxes withheld from the fee paid to the Board of Supervisors.
Travel
Expenses the Board of Supervisors may incur due to attending a CDD meeting or other District related travel expenses.
Engineering
The District's engineer Yuro & Associates will be providing general engineering services to the District including attendance and preparation for board meetings, etc.
Attorney
The District's legal counsel Kilinski Van Wyk, PPLC will be providing general legal services to the District, i.e., attendance and preparation for monthly meetings, review operating and maintenance contracts, etc.

Dissemination Agent
The District is required by the Security and Exchange Commission to comply with Rule 15(c)(2)-12(b)(5), which relates to additional reporting requirements for un-rated bond issues.
Annual Audit
The District is required annually to conduct an audit of its financial records by Berger, Toombs, Elam, Gaines & Frank, an Independent Certified Public Accounting Firm.

Assessment Roll Administration
The District’s assessment roll administration, Governmental Management Services, LLC will provide services to prepare assessment rolls to district property owners, prepare estoppel letters, administration of optional principal prepayments, and maintain lien book for Series 2007, Series 2016, and Series 2019A Bonds.
Property Appraiser
The Nassau County Board of Commissioners provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Board of Commissioners for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The budget for Board of Commissioners costs was based on a unit price per parcel.

Trustee Fees
The District issued Series 2007, 2016, & 2019A Capital Improvement Revenue Bonds which are held with a Trustee at US Bank. The amount of the trustee fees is based on the agreement between US Bank and the District.
Arbitrage Rebate
The District is required to annually have an arbitrage rebate calculation on the District's Series 2007, 2016, & 2019A Capital Improvement Revenue Bonds.
Management Fees
The District receives Management, Accounting and Administrative services as part of a Management Agreement with Governmental Management Services, LLC. The budgeted amount for the fiscal year is based on the contracted fees outlined in Exhibit "A" of the Management Agreement.

Expenditures - Administrative (continued)

Information Technology
Represents costs related to the District’s information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, accounting software, etc.
Website Maintenance
Represents the costs associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc.
Telephone
The cost of telephone and fax machine service.
Postage and Delivery
Mailing of agenda packages, overnight deliveries, correspondence, etc.
Insurance General Liability
The District's General Liability & Public Officials Liability Insurance policy is with Florida Insurance Alliance. Florida Insurance Alliance specializes in providing insurance coverage to governmental agencies.

Printing and Binding
Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.
Other Current Charges
This includes monthly bank charges and any other miscellaneous expenses that incur during the year.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects.
Due, Licenses & Subscriptions
The District is required to pay an annual fee to the Florida Department of Commerce for $175.

Expenditures – Field (Contract Services)

Landscape Maintenance
The District has contracted with The Greenery, Inc. to provide landscaping and irrigation maintenance services to all the common areas within the District. Includes plant maintenance at the Social Hall.
Vendor	Description	Monthly	Annual

Lake Maintenance

The Greenery, Inc. Landscape Maintenance $

4,854  $

58,250

The District has contracted with Sitex Aquatics, LLC to provide monthly water management services to all the lakes throughout the District.
Vendor	Description	Monthly	Annual

Sitex Aquatics	Lake Maintenance	$

700  $

8,400

Contingency		1,000 

Field Operations Management

Total

$	9,400

The District is contracted with Governmental Management Services, LLC to provide onsite field management of contracts for District Services such as landscape and lake maintenance. Services to include weekly site inspections, meetings with contractors, monitoring of utility accounts, attend Board meetings and receive and respond to property owner phone calls and emails.
Vendor	Description	Monthly	Annual

GMS, LLC	Management Fees	$

1,610  $

19,320

Expenditures – Field (Repairs & Maintenance)

Repairs & Maintenance
Represents any funds that will be used to make repairs, replacements and maintenance to facility or equipment in the District.
Irrigation Repairs
Represents any funds that are paid for repairs to the irrigation system of the District.

Landscape Contingency
Represents additional landscape services not provided in contracted services. Services include, but are not limited to, installing mulch, remove trees, and seasonal flower rotation.

Expenditures – Field (Utilities)

Electric
The cost of electricity for Amelia Concourse CDD for the following accounts with FPL:

Location		Meter Number	Monthly	Annual	
85200 Amaryllis Ct		66164-80262	$	815	$	9,780	
85200 Amaryllis Ct St Lights		69397-29510	770	9,240	
95016 Daisy Ln # Entry Light		47823-07021	33	391	
100 Amaryllis Ct		10995-48073	1,250	15,000	
Contingency					589 	
	Total			$	35,000	

Water & Sewer
The cost of water, sewer, and irrigation services for Amelia Concourse CDD for the following accounts with JEA:

Location		Meter Number	Monthly	Annual	
85190 Amaryllis Ct		67891789	$	1,170	$	14,040	
85200 Amaryllis Ct		67891709	350	4,200	
85200 Amaryllis Ct - Sewer		67891712	109	1,307	
85200 Amaryllis Ct - Water		67891712	64	767	
Contingency					2,686 	
	Total			$	23,000	
Expenditures – Amenity Center					

Insurance
The District has issued a Property Insurance policy with Florida Insurance Alliance. FIA specializes in providing insurance coverage to governmental agencies.
Facility Management
Represents the cost to staff the Amenity Center, oversee maintenance contracts related to the Amenity Center such as janitorial and pool maintenance, conduct various special events throughout the year, administer rental program, issue access cards to new residents, respond to resident requests, etc.
Vendor	Description	Monthly	Annual	
GMS, LLC	Management Fees	$	1,610  $	19,320	
Pool Maintenance
The District has contracted with GMS, LLC for pool cleaning, water testing, treatment, checking chemicals and back washing of the Amenity Center pool.
Vendor	Description	Monthly	Annual	
GMS, LLC	Pool Maintenance	$	1,527  $	18,318	

Expenditures – Amenity Center (Continued)

Pool Chemicals
The District has contracted with Hawkins Inc. for chemicals needed to maintain Amenity Center pool.
Vendor	Description	Monthly	Annual

Pool Permits

Hawkins Inc.	Pool Chemicals

$	1,083  $

13,000

Represents the estimated cost for pool permits.
Cable
The District has contracted with AT&T for cable and internet services.
Vendor	Description	Monthly	Annual	
AT&T	Cable & Internet	$	165	$	1,980	
	Contingency			220 	
Total			$	2,200	
Janitorial
The District will contract with GMS, LLC to provide janitorial services for the Amenity Center.
Vendor	Description	Monthly	Annual

Facility Maintenance

GMS, LLC	Janitorial Services	$

820  $

9,841

The cost of routine repairs and maintenances of the District’s common areas and Amenity Center.
Pest Control
The estimated costs for Nadar’s Pest Control to provide monthly pest control services.
Refuse
Garbage disposal services provided by Meridian Waste.
Vendor	Description	Monthly	Annual

Holiday Decorations

Meridian Waste	Refuse

$	63  $

750

The cost to install holiday lights around the CDD.

Expenditures – Reserves

Capital Reserve Fund
Money set aside for future replacements of capital related items