September 9, 2025
Amelia Concourse Community Development District
475 West Town Place, Suite 114 St. Augustine, Florida 32092 www.AmeliaConcourseCDD.com

Board of Supervisors
Amelia Concourse Community Development District
Staff/Supervisor Call In #: 1-877-304-9269 Code 3537070

Dear Board Members:

The Amelia Concourse Community Development District Board of Supervisors Meeting is scheduled to be held Tuesday, September 16, 2025 at 11:00 a.m. at the Amelia Concourse Amenity Center, 85200 Amaryllis Court, Fernandina Beach, Florida 32034.
Following is the agenda for the meeting:

	I.	Roll Call

	I.	Discussion with Representative from Congressman Bean’s Office Regarding Traffic Improvements on Amelia Concourse
	II.	Public Comment

	I.	Discussion of Suspension of Amenities

	I.	Staff Reports (1)
	A.	District Engineer – Update on Dream Finder’s Request Relating to the Swales Behind Orchard Blossom Trail
	B.	Landscape Maintenance – Report

	I.	Approval of Minutes of the July 22, 2025 Meeting
	II.	Consideration of Proposals for Pond Maintenance Services
	III.	Update on Amenity Center Renovations
	IV.	Update on Storage Building Work
	V.	Consideration of Resolution 2025-07, Adopting Revised Public Comment Period Policies
	VI.	Consideration of Resolution 2025-08, Setting a Public Hearing to Adopt Revised Rules of Procedure
	VII.	Consideration of Resolution 2025-09, Authorizing Spending Authority

	I.	Staff Reports (2)
	A.	District Counsel

	A.	District Manager – Consideration of Adopting Goals & Objectives for Fiscal Year 2026

	A.	Field Operations Manager
	1.	Report

	1.	Proposal for Gate Repair

	1.	Proposal for Tree Removal Near Bellflowers

	I.	Financial Reports
	A.	Financial Statements as of August 31, 2025

	A.	Approval of Check Register

	I.	Supervisors’ Requests and Audience Comments

	I.	Next Scheduled Meeting – November 18, 2025 at 11:00 a.m. at the Amelia Concourse Amenity Center
	II.	Adjournment

FIFTH ORDER OF BUSINESS

B.

Dear Amelia Concourse CDD,

As part of our ongoing commitment to providing exceptional landscape maintenance services, I am pleased to provide our latest Client Communication Report. During my recent visit to your property, I was able to assess the following areas of recent accomplishment on your property.

In this report, you will find a high-level overview of our recent accomplishments on your property, including the completion of specific projects and any notable highlights that showcase the beauty and health of your landscape. We also provide insights into ongoing tasks, giving you a clear picture of our continuous efforts to maintain and enhance your outdoor spaces.

Moreover, we have identified several opportunities that could further elevate the aesthetic and functional value of your property. These suggestions are carefully curated based on our expert assessment and your unique landscape needs, aiming to deliver the best possible outcomes for your environment.

As your trusted advisor, my goal is to ensure transparent and effective communication, offering you peace of mind that your landscape is in capable hands. Should you have any questions or wish to discuss any aspect of the report, please do not hesitate to reach out to me directly.

Thank you for your continued trust in our services. We look forward to working together to create and maintain a landscape that exceeds your expectations.

Warm regards,
William Allen Flannery, CRM

Client Communication Report
Amelia

Reported On:
September 08, 2025

Property Size:
18.94 Acres
Report By:
William Allen Flannery

Property Name:
Amelia Concourse CDD Phase 1 & 2, 85200 Amaryllis C…

MAINTENANCE ITEMS
	1.	I wanted to share an update on our current efforts. I’m working closely with the production team to continue cleaning up along the fence line, where we’re addressing persistent weeds and vines that still need to be removed. This remains an ongoing priority to ensure the area is well-maintained.
	2.	We’ve noticed that some flowers are failing and not thriving. To maintain a clean and polished appearance, I recommend removing these struggling plants. A tidy bed will look far better than one with dead flowers.
	3.	Our production team does have more work to do regarding pruning along the entrance that is on their list
ACCOMPLISHMENTS
	1.	I wanted to provide a quick update on our maintenance efforts. Our team has been working diligently to combat the weeds in the bed along the fence line and will continue this effort as part of our ongoing process to keep the area clean and well-maintained.
	2.	The maintenance at this pond is in good water
	3.	The maintenance at this pond is also in good order
	4.	This pond on periwinkle is in good order as well
	5.	I’m pleased to report that our golf cart parking project is progressing well and holding up nicely. Additionally, I’ve noticed that a couple of our shrubs have rebounded from their previous stress and are showing strong signs of recovery. I expect they will continue to thrive with ongoing care.
	6.	The amenity clubhouse pond is in good shape
	7.	The pruning work on the inside of the pool area is in good shape
	8.	Our team is done a good job with keeping up with the mowing for this back Turf area behind the white fence
	9.	The Turf maintenance around the JEA lift station appears to be in good order
RECOMMENDATIONS FOR PROPERTY ENHANCEMENTS
	1.	I’ve observed that a specific bottle brush has been declining for some time and its condition is worsening. I suspect it may eventually die off completely and will likely need to be either replaced or removed. Please let me know how you’d like to proceed, and I’d be happy to provide a cost estimate for the work.
NOTES TO OWNER/CLIENT
	1.	FYI, we have to move some things around with our schedule this week are anticipating servicing the landscape this coming Saturday.

	1.	MAINTENANCE ITEM
Created On September 08, 2025 by  William Allen Flannery
I wanted to share an update on our current efforts. I’m working closely with the production team to continue cleaning up along the fence line, where we’re addressing persistent weeds and vines that still need to be removed. This remains an ongoing priority to ensure the area is well-maintained.

Note Attachments

	1.	MAINTENANCE ITEM
Created On September 08, 2025 by  William Allen Flannery
We’ve noticed that some flowers are failing and not thriving. To maintain a clean and polished appearance, I recommend removing these struggling plants. A tidy bed will look far better than one with dead flowers.

Note Attachments

	1.	MAINTENANCE ITEM
Created On September 08, 2025 by  William Allen Flannery
Our production team does have more work to do regarding pruning along the entrance that is on their list

Note Attachments

	1.	ACCOMPLISHMENTS
Created On September 08, 2025 by  William Allen Flannery
I wanted to provide a quick update on our maintenance efforts. Our team has been working diligently to combat the weeds in the bed along the fence line and will continue this effort as part of our ongoing process to keep the area clean and well-maintained.

Note Attachments

	1.	ACCOMPLISHMENTS
Created On September 08, 2025 by  William Allen Flannery
The maintenance at this pond is in good water

Note Attachments

	1.	ACCOMPLISHMENTS
Created On September 08, 2025 by  William Allen Flannery
The maintenance at this pond is also in good order

Note Attachments

	1.	ACCOMPLISHMENTS
Created On September 08, 2025 by  William Allen Flannery
This pond on periwinkle is in good order as well

Note Attachments

	1.	ACCOMPLISHMENTS
Created On September 08, 2025 by  William Allen Flannery
I’m pleased to report that our golf cart parking project is progressing well and holding up nicely. Additionally, I’ve noticed that a couple of our shrubs have rebounded from their previous stress and are showing strong signs of recovery. I expect they will continue to thrive with ongoing care.

Note Attachments

	1.	ACCOMPLISHMENTS
Created On September 08, 2025 by  William Allen Flannery
The amenity clubhouse pond is in good shape

Note Attachments

	1.	ACCOMPLISHMENTS
Created On September 08, 2025 by  William Allen Flannery
The pruning work on the inside of the pool area is in good shape

Note Attachments

	1.	ACCOMPLISHMENTS
Created On September 08, 2025 by  William Allen Flannery
Our team is done a good job with keeping up with the mowing for this back Turf area behind the white fence

Note Attachments

	1.	ACCOMPLISHMENTS
Created On September 08, 2025 by  William Allen Flannery
The Turf maintenance around the JEA lift station appears to be in good order

Note Attachments

	1.	RECOMMENDATIONS FOR PROPERTY ENHANCEMENT
Created On September 08, 2025 by  William Allen Flannery
I’ve observed that a specific bottle brush has been declining for some time and its condition is worsening. I suspect it may eventually die off completely and will likely need to be either replaced or removed. Please let me know how you’d like to proceed, and I’d be happy to provide a cost estimate for the work.

Note Attachments

	1.	NOTES TO OWNER/CLIENT
Created On September 08, 2025 by  William Allen Flannery
FYI, we have to move some things around with our schedule this week are anticipating servicing the landscape this coming Saturday.

Enhancing People’s Lives Through Beautiful Landscapes

SIXTH ORDER OF BUSINESS
MINUTES OF MEETING
AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the Amelia Concourse Community Development District was held Tuesday, July 22, 2025 at 11:00 a.m. at the Amelia Concourse Amenity Center, 85200 Amaryllis Court, Fernandina Beach, Florida 32034.

Present and constituting a quorum were:

Harvey Greenberg	Chairman
Kimberley Chamerda	Supervisor
William Busby	Supervisor
Khristen Snow	Supervisor

Also present were:

Daniel Laughlin	District Manager
Lauren Gentry	District Counsel
Mary Grace Henley	District Counsel
Mike Yuro	District Engineer
Kelly Mullins	Operations Manager
Terry Glynn by phone	GMS, LLC
Alan Flannery	The Greenery

The following is a summary of the discussions and actions taken at the July 22, 2025 meeting.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Laughlin called the meeting to order at 11:00 a.m. and called the roll.

SECOND ORDER OF BUSINESS	Public Comment
Bryan Taylor commented that the golf cart parking area looks good.

THIRD ORDER OF BUSINESS	Organizational Matters
	A.	Acceptance of Resignation from Jeff Snow
July 22, 2025	Amelia Concourse CDD

	A.	Consideration of Appointing a New Supervisor to Fill the Vacancy (11/2028)
Mr. Greenberg asked to appoint Khristen Snow to the vacant seat as she has been involved from day one and is familiar with what is going on in the community.
Ms. Chamerda asked if there was anyone else in the audience who would be interested in serving on the Board. There being none, a motion to appoint Ms. Snow followed.

	A.	Oath of Office for Newly Appointed Supervisor
Mr. Laughlin, being a notary public for the State of Florida, administered an oath of office to Ms. Snow.

	A.	Consideration of Resolution 2025-06, Designating Officers
Mr. Laughlin stated that the current slate of officers is Mr. Greenberg as Chair, Mr. Toohey as Vice Chair and Mr. Busby and Ms. Chamerda as Assistant Secretaries. From GMS’s office, Mr. Laughlin serves as the Secretary and Assistant Treasurer, Jim Oliver serves as the Treasurer and Assistant Secretary, and Marilee Giles and Darrin Mossing serve as Assistant Secretaries.
The Board’s consensus was to designate Khristen Snow as Assistant Secretary and leaving the remaining slate of officers the same.

FOURTH ORDER OF BUSINESS	Staff Reports (1)
	A.	District Engineer – Update on Dream Finder’s Request Relating to the Swales Behind Orange Blossom Trail
Mr. Yuro stated that he has been trying to set up an informational meeting with the St. Johns River Water Management District and has not been successful. He believes the District
July 22, 2025	Amelia Concourse CDD

will need to apply for a permit modification as the property owner in coordination with Dream Finders.

	A.	Landscape Maintenance
Mr. Flannery reported that The Greenery’s detail team is working through some deficiencies at the entrance.
Multiple residents expressed concerns on the time it is taking for Phase 3 to be turned over to the CDD, the landscaping that needs to be completed, and the condition of the ponds. Mr. Greenberg stated that the CDD has no authority over the developer.
Ms. Gentry stated that the turnover cannot occur until the District’s engineer signs off on the condition of the improvements to say that they were constructed in accordance with the plans. The Board has compiled a list of deficiencies that they want to be corrected before the CDD takes it over and the engineer has identified some things that need to be corrected to be brought into compliance with the plans and permits. The Board could choose to say the District is willing to spend its own money to make the corrections and the residents would bear the cost of making those repairs through the assessments, however that is typically unpopular for residents that do not live in the Phase in question.
Charles Gay stated that the landscapers seem to forget about the area where the end of Phase 1 meets the beginning of Phase 3 and it’s out of hand. Mr. Flannery stated that the area he’s referring to is not within their maintenance contract, but that is an easy fix.
Mr. Busby stated that the north Snapdragon pond was not edged for three weeks in a row. Additionally, the crew cut across his lawn rather than using the designated easement, and will park in the cul-de-sac for five hours, which shows a lack of respect for the property owners.
Mr. Greenberg asked for more hands-on supervision from The Greenery.

FIFTH ORDER OF BUSINESS	Approval of Minutes of the May 20, 2025
Meeting

SIXTH ORDER OF BUSINESS	Public Hearings
July 22, 2025	Amelia Concourse CDD

	A.	Public Hearing for the Purpose of Adopting the Fiscal Year 2026 Budget; Consideration of Resolution 2025-04, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2026

Mr. Laughlin provided an overview of the fiscal year 2026 budget, noting there is an increase in assessments of $42.95 per year for each lot.
A resident asked if there is a way to offset the increase with any savings the District has. Mr. Laughlin responded that there is carry forward surplus that is used to cover the expenses the District has prior to receiving the next year’s assessments. The capital reserve fund contribution could be lowered, but the Board has been in the process of trying to build the capital reserve fund to be used toward refurbishing the amenity center.

	A.	Public Hearing for the Purpose of Imposing Special Assessments for Fiscal Year 2026; Consideration of Resolution 2025-05, Imposing Special Assessments and Certifying an Assessment Roll

There being no questions or comments, a motion to close the public hearing followed.

July 22, 2025	Amelia Concourse CDD

SEVENTH ORDER OF BUSINESS	Discussion of Pond Maintenance
Mr. Laughlin informed the Board that staff has received a few emails and phone calls regarding the quality of work being performed by the pone maintenance contractor. Mr. Greenberg added that over the last year and a half the contractor has been coming infrequently and does not treat all of the ponds.

EIGHTH ORDER OF BUSINESS	Update on the Storage Building
Mr. Laughlin informed the Board that the source of electricity for the storage building has been found to be connected to an electrical box at the street that is no longer active. The last update from All Weather Contractors is that they plan to have drawings completed this week to submit to the county for permitting. Mr. Greenberg asked Mr. Laughlin to set up a meeting with All Weather onsite.

NINTH ORDER OF BUSINESS	Staff Reports (2)
	A.	District Counsel
Ms. Gentry reminded the board members to be mindful of the Sunshine Law and to keep District discussions amongst the board members within the publicly held meetings. She also reminded the board members to complete four hours’ worth of ethics training by the end of the year. Next, Ms. Gentry informed the Board that AT&T has revised the easement area sketch to remove a tree the board was concerned about. She asked the Board to give the Chair the authority to sign off on the completed easement. The Board previously accepted an offer of
$25,000 for the easement rights.

July 22, 2025	Amelia Concourse CDD

	A.	District Manager – Consideration of Designating a Regular Meeting Schedule for Fiscal Year 2026
Mr. Laughlin presented a proposed meeting schedule with meetings to be held the third Tuesday of the month at 11:00 a.m.

	A.	Field Operations Manager – Report
Ms. Mullins provided an overview of the operations report, a copy of which was included in the agenda package for the Board’s review.
Mr. Greenberg asked that a sign be installed stating that parking is only allowed in designated areas.
Mr. Laughlin informed the Board that a few residents have volunteered to be part of a working group to come up with ideas for refurbishing the amenity centers and present them to the Board for consideration.

TENTH ORDER OF BUSINESS	Financial Reports
	A.	Financial Statements as of June 30, 2025
Copies of the financial statements were included in the agenda package.

	A.	Approval of Check Register
A copy of the check register totaling $61,837.10 was included in the agenda package.

ELEVENTH ORDER OF BUSINESS	Supervisors’	Requests	and	Audience
Comments
There were no supervisor requests.
Rich Wheeler asked what the process of the working group is. Mr. Greenberg stated that Supervisor Chamerda has an outline of things that need to be considered and addressed.
July 22, 2025	Amelia Concourse CDD

Everything brought to the Board by the working group should be considered, and affordability will be of primary concern.
Bob Zingle asked how the parking restrictions in the golf cart parking area will be enforced. Ms. Gentry stated that she will review the amenity policies to see if there’s any additional language that may need to be added, but generally the enforcement would be an amenity suspension.

TWELFTH ORDER OF BUSINESS	Next Scheduled Meeting – September 16,
2025 at 11:00 a.m. at the Amelia Concourse Amenity Center

THIRTEENTH ORDER OF BUSINESS    Adjournment

Secretary / Assistant Secretary	Chairman / Vice Chairman

SEVENTH ORDER OF BUSINESS

FUTURE HORIZONS, INC
P.O Box 1115 Hastings, FL 32145

July 29, 2025

QUOTATION
PROPOSAL
3878 Prospect Ave Suite 13, Riviera Beach, FL 33404

TO:		Amelia Concourse CDD Attn: Kelly Mullins, LCAM 85200 AmarylUs Ct (*GPS) Fernandina Beach, FL 32034
acmanager@gmsnf.com
One-year Agreement (Auto Renewal) Ponds #4 - 7

RE: Monthly Aquatic Services Proposal

We propose hereby to furnish material and labor to complete in accordance with specifications below, for the sum of:
Eight Thousand Six-Hundred Forty Dollars and 00/100	$8,640.00

Payments to be made as follows:
Monthly payments of$720.00; invoiced at the completion of treatment and payable within thirty days.

We hereby submit specifications and estimates for:
FUTURE HORIZONS, INC. will implement and maintain a monthly aquatic plant management program for four ponds (approx. I I acres) located at 85200 Amaryllis Ct, Fernandina Beach, Florida.

FUTURE HORJZONS, INC. will provide all labor, equipment, herbicides and technology to control all emergent, submersed, floating aquatic vegetation and algae.

FUTURE HORJZONS, INC will inspect and/or apply the herbicides once each month to control and prevent the vegetation from reestablishing in the designated area.

FUTURE HORIZONS, fNC. will use only state approved herbicides, application techniques and certified applicators in treating the designated area.

FUTURE HORJZONS, INC. will provide proof of one million dollars liability and vehicle insurance and workers compensation upon request.

FUTURE HORIZONS, fNC. reserves the right to stop the aquatic management program should customer fail to pay each invoice within sixty (60) days. Once delinquent invoices are paid in full, there will be an additional start-up fee often percent of the remaining contract balance. This start-up fee will be paid before additional treatments are made by the contractor. This start-up fee is necessary because of regrowth of aquatic vegetation.

This contract will be renewed automatically annually but may be canceled by either party with sixty days' written notice. Should legal services become necessary in collection of the outstanding debt of this contract, it would become the financial obligation of the proposed client.

Upon acceptance, please sign and return this proposal and retain a copy for your files. 1.5 % interest will be added to payments for every thitiy days past the due date.

*Credit Card Transactions over $1,000.00 will incur a 5% Administrative Pee

Customer or Authorized Agent Signature	Date

_	
Future Horizons. Inc. Signature
Print Company Name of Signer
1(?[?
Date  1

FUTURE HORIZONS, INC
P.O Box 1115 Hastings, FL32145

July 29, 2025

QUOTATION
PROPOSAL
3878 Prospect Ave Suite 13, Riviera Beach, FL33404

TO:		Amelia Concourse CDD Attn: Kelly MulJins, LCAM 85200 Amaryllis Ct (*OPS) Fernandina Beach, FL 32034
acmanager@gmsnf.com
One-year Agreement (Auto Renewal) Ponds #1 - 7

RE: Monthly Aquatic Services Proposal

We propose hereby to furnish material and labor to complete in accordance with specifications below, for the sum of:
Ten Thousand Nine-Hundred Twenty Dollars and 00/100	$10,920.00

Payments to be made as follows:
Monthly payments of $920.00; invoiced at the completion of treatment and payable within thi1iy days.

We hereby submit specifications and estimates for:
FUTURE HORJZONS, INC. will implement and maintain a monthly aquatic plant management program for seven ponds (approx.15.5 acres) located at 85200 Amaryllis Ct, Fernandina Beach, Florida.

FUTURE HORIZONS, INC. will provide all labor, equipment, herbicides and technology to control all emergent, submersed, floating aquatic vegetation and algae.

FUTURE HORIZONS, TNC will inspect and/or apply the herbicides once each month to control and prevent the vegetation from reestablishing in the designated area.

FUTURE HORIZONS, INC. will use only state approved herbicides, application techniques and certified applicators in treating the designated area.

FUTURE HORIZONS, INC. will provide proof ofone million dollars liability and vehicle insurance and workers compensation upon request.

FUTURE HORIZONS, INC. reserves the right to stop the aquatic management program should customer fail to pay each invoice within sixty (60) days. Once delinquent invoices are paid in foll, there will be an additional start-up fee of ten percent of the remaining contract balance. This start-up fee will be paid before additional treatments are made by the contractor. This start-up fee is necessary because ofregrowth of aquatic vegetation.

This contract will be renewed automatically annually but may be canceled by either party with sixty days' written notice. Should legal services become necessary in collection of the outstanding debt of this contract, it would become the financial obligation of the proposed client.

Upon acceptance, please sign and return this proposal and retain a copy for your files. 1.5 % interest will be added to payments for every thirty days past the due date.

*Credit Card Transactions over $1,000.00 will incur a 5'% Administrative Fee

Customer or Authorized Agent Signature	Date

Print Company Name of Signer
]j?/?
Date

SŌLITUDE SERVICE QUOTE

CUSTOMER NAME: Amelia Concourse CDD
DATE: 8/25/25
SUBMITTED BY: Lonnie Lawrence, North Florida Business Development Consultant SERVICES: Monthly Pond Maintenance 4 ponds approximately 7,419 ln ft and 10.57 acres Price: $6,372 invoiced at $531 a month
For all 7 ponds: $9,396 invoiced at $783 a month

Who we are:	Website: SOLitude Lake Management

ANNUAL POND MANAGEMENT SERVICES
●
	•	Pond Algae And Lake Weed Control –

Competitively Sensitive & Proprietary Materials – The information contained herein is the intellectual property of SŌLitude Lake Management. Recipient may not disclose to any outside party any proprietary information, processes, or pricing contained in this document or any of its attachments without the prior written consent of SŌLitude Lake Management. This document is provided to the recipient in good faith and it shall be the responsibility of the recipient to keep the information contained herein conﬁdential.
888.480.LAKE (5253) | SOLITUDELAKEMANAGEMENT.COM

SŌLITUDE SERVICE QUOTE
Page 4 of 4

Competitively Sensitive & Proprietary Materials – The information contained herein is the intellectual property of SŌLitude Lake Management. Recipient may not disclose to any outside party any proprietary information, processes, or pricing contained in this document or any of its attachments without the prior written consent of SŌLitude Lake Management. This document is provided to the recipient in good faith and it shall be the responsibility of the recipient to keep the information contained herein conﬁdential.
888.480.LAKE (5253) | SOLITUDELAKEMANAGEMENT.COM

North FL Branch

AQUATIC MANAGEMENT AGREEMENT
This agreement, dated July 31st, 2025, is made between SUPERIOR WATERWAY SERVICES, INC. (SWS) and CUSTOMER:

Amelia Concourse CDD Attn: Kelly Mullins, LCAM
C/o: Governmental Management Services 9655 Florida Mining Blvd E, #305
Jacksonville, Florida 32257 Both Customer and SWS agree to the following terms and conditions:
	1.	SWS will provide aquatic management services on behalf of the customer in accordance with the terms and conditions of this agreement at the following aquatic sites:
Four (4) lakes (see attached map), located at Amelia Concourse CDD in Nassau County, Florida.

	1.	Customer agrees to pay SWS the following amount during the term of this agreement for these specific waterway management services (as herein defined):
Algae And Aquatic Plant Control	$520.00 / Monthly

Border Grass And Brush Control To Water's Edge	Included

Monthly Water Testing	Included

Fish & Wildlife Monitoring	Included

Management Reporting	Included
Minor Trash Removal	Included

One (1) visit per month for lake management with treatment as necessary. Additional necessary visits at no extra charge.

	1.	Schedule of payment: First month’s payment shall be due and payable upon execution of this agreement; the
balance shall be payable in equal monthly installments.

	1.	The offer contained in this agreement is valid for thirty (30) days only and must be returned to our offices for acceptance within that period.

North FL Branch

	1.	SWS agrees to use only products that have been shown to present a wide margin of safety for Florida fish and wildlife. All herbicides to be utilized must be labeled for the application and approved by Federal and State authorities for that use.

	1.	This agreement may be terminated by either party with thirty (30) days written notice. Notification must be sent by certified mail, return receipt requested, to SUPERIOR WATERWAY SERVICES, INC., 6701 Garden Road., Suite 1 Riviera Beach, Fl 33404. CUSTOMER agrees to pay for all services rendered by SWS to date of termination of contract. SWS reserves the right, under special circumstances, to initiate surcharges relating to extraordinary price increases of water treatment products. There will be no less than
30 days written notice if any increase is to be imposed for any reason whatsoever.

	1.	This agreement will automatically renew yearly, on the anniversary date, unless terminated by either party with thirty (30) days written notice.
	2.	Addendums: See attached map, survey and report (where applicable).

	A.	Monthly water testing and monitoring as necessary for the success of the aquatic weed control program and at the discretion of SWS.

	A.	Additional work as requested by CUSTOMER such as trash clean up, physical cutting and/or plant removal and other manual maintenance may be performed by our staff. Extra service work requested by CUSTOMER will be invoiced separately at our current hourly equipment and labor rates.

	A.	Littoral plantings maintenance is included only if specified.

	A.	Care proposed in this contract is for maintenance control of aquatic growth and will not eradicate all plants in the water.
	B.	Definitions of services referred to in Paragraph 1 are as follows:

Algae and Aquatic Plant Control – The treatment as necessary of all aquatic weed species located in the waterways maintained by the community association. Treatments are to be made with E.P.A. registered aquatic herbicides. The application of Fluridone is not included in this contract but if applications are needed SWS will notify the customer and quote the product needed. SWS will only charge for cost of the product needed and apply at no additional charge.

Grass and Brush Control to Water’s Edge – The treatment of all undesirable emergent vegetation around the lake edge up to the turf line.

North FL Branch

Monthly Water Testing – Water testing as needed for the success of the lake management program. Parameters include Dissolved Oxygen, Ph, Clarity and Water Temperature.

Fish & Wildlife Monitoring – Surveys performed at time of treatments which explain fish and wildlife species observed while onsite.

Management Reporting – A comprehensive report filled out each visit for the specific activity performed on the property and provided to Customer.

Minor Trash Removal – Minor trash will be removed from each pond at the monthly scheduled visit. Large items or excessive debris are not included and the customer will be invoiced separately at the current hourly rate for removal if approved. No guarantee of 100% trash removal. (Only items by the shoreline in the waterbody apply.)

	1.	SWS will provide CUSTOMER with certificates of insurance (upon request), which are incorporated herein by reference. During the term of this Agreement and any extension thereof, SWS will maintain no less than the level of insurance provided for in such certificates.
	2.	This agreement constitutes the entire agreement of SWS and the CUSTOMER. No oral or written alterations of the terms contained herein shall be deemed valid unless made in writing and accepted by an authorized agent of both SWS and CUSTOMER.

	1.	This agreement is not assignable to any third party for any reason, without the prior written consent of
CUSTOMER.

SUPERIOR WATERWAY SERVICES, INC.	CUSTOMER

DATE

North FL Branch

North FL Branch

AQUATIC MANAGEMENT AGREEMENT
This agreement, dated July 31st, 2025, is made between SUPERIOR WATERWAY SERVICES, INC. (SWS) and CUSTOMER:

Amelia Concourse CDD Attn: Kelly Mullins, LCAM
C/o: Governmental Management Services 9655 Florida Mining Blvd E, #305
Jacksonville, Florida 32257 Both Customer and SWS agree to the following terms and conditions:
	1.	SWS will provide aquatic management services on behalf of the customer in accordance with the terms and conditions of this agreement at the following aquatic sites:
Seven (7) lakes (see attached map), located at Amelia Concourse CDD in Nassau County, Florida.

	1.	Customer agrees to pay SWS the following amount during the term of this agreement for these specific waterway management services (as herein defined):
Algae And Aquatic Plant Control	$770.00 / Monthly

Border Grass And Brush Control To Water's Edge	Included

Monthly Water Testing	Included

Fish & Wildlife Monitoring	Included

Management Reporting	Included
Minor Trash Removal	Included

One (1) visit per month for lake management with treatment as necessary. Additional necessary visits at no extra charge.

	1.	Schedule of payment: First month’s payment shall be due and payable upon execution of this agreement; the
balance shall be payable in equal monthly installments.

	1.	The offer contained in this agreement is valid for thirty (30) days only and must be returned to our offices for acceptance within that period.

North FL Branch

	1.	SWS agrees to use only products that have been shown to present a wide margin of safety for Florida fish and wildlife. All herbicides to be utilized must be labeled for the application and approved by Federal and State authorities for that use.

	1.	This agreement may be terminated by either party with thirty (30) days written notice. Notification must be sent by certified mail, return receipt requested, to SUPERIOR WATERWAY SERVICES, INC., 6701 Garden Road., Suite 1 Riviera Beach, Fl 33404. CUSTOMER agrees to pay for all services rendered by SWS to date of termination of contract. SWS reserves the right, under special circumstances, to initiate surcharges relating to extraordinary price increases of water treatment products. There will be no less than
30 days written notice if any increase is to be imposed for any reason whatsoever.

	1.	This agreement will automatically renew yearly, on the anniversary date, unless terminated by either party with thirty (30) days written notice.
	2.	Addendums: See attached map, survey and report (where applicable).

	A.	Monthly water testing and monitoring as necessary for the success of the aquatic weed control program and at the discretion of SWS.

	A.	Additional work as requested by CUSTOMER such as trash clean up, physical cutting and/or plant removal and other manual maintenance may be performed by our staff. Extra service work requested by CUSTOMER will be invoiced separately at our current hourly equipment and labor rates.

	A.	Littoral plantings maintenance is included only if specified.

	A.	Care proposed in this contract is for maintenance control of aquatic growth and will not eradicate all plants in the water.
	B.	Definitions of services referred to in Paragraph 1 are as follows:

Algae and Aquatic Plant Control – The treatment as necessary of all aquatic weed species located in the waterways maintained by the community association. Treatments are to be made with E.P.A. registered aquatic herbicides. The application of Fluridone is not included in this contract but if applications are needed SWS will notify the customer and quote the product needed. SWS will only charge for cost of the product needed and apply at no additional charge.

Grass and Brush Control to Water’s Edge – The treatment of all undesirable emergent vegetation around the lake edge up to the turf line.

North FL Branch

Monthly Water Testing – Water testing as needed for the success of the lake management program. Parameters include Dissolved Oxygen, Ph, Clarity and Water Temperature.

Fish & Wildlife Monitoring – Surveys performed at time of treatments which explain fish and wildlife species observed while onsite.

Management Reporting – A comprehensive report filled out each visit for the specific activity performed on the property and provided to Customer.

Minor Trash Removal – Minor trash will be removed from each pond at the monthly scheduled visit. Large items or excessive debris are not included and the customer will be invoiced separately at the current hourly rate for removal if approved. No guarantee of 100% trash removal. (Only items by the shoreline in the waterbody apply.)

	1.	SWS will provide CUSTOMER with certificates of insurance (upon request), which are incorporated herein by reference. During the term of this Agreement and any extension thereof, SWS will maintain no less than the level of insurance provided for in such certificates.
	2.	This agreement constitutes the entire agreement of SWS and the CUSTOMER. No oral or written alterations of the terms contained herein shall be deemed valid unless made in writing and accepted by an authorized agent of both SWS and CUSTOMER.

	1.	This agreement is not assignable to any third party for any reason, without the prior written consent of
CUSTOMER.

SUPERIOR WATERWAY SERVICES, INC.	CUSTOMER

DATE

North FL Branch

		

Description	Unit Price	Qty	Amount	
Aquatic Services - Contracted
Monthly Pond Maintenance Ponds 4-7
Includes;
Aquatic Weed and Algae Treatment
Border Grass and Brush control to waters edge Post treatment Reporting (PTR) and Water testing
Optional Services;
Submersed Vegetation Treatment
Aquatic Plantings (Duck Potato, Pickeral Weed, etc.) Trash Pickup (Limited to perimeter of pond within reaching distance to bank. Does not include large or heavy debris.
Fish Stocking (Mosquito Fish, Grass Carp, Channel Catfish, etc.)
Blue/Black Dye Treatment	

$760.00	

12	

$9,120.00	

Terms & Conditions	

TERM AND TERMINATION: THIS AGREEMENT HAS AN AUTOMATIC RENEWAL CLAUSE. The term of the Agreement for annual services and/or annual product as described above shall commence on the date when both parties have executed this Agreement and shall continue for twelve consecutive months (the “Initial Term”). Unless either party hereto provides the other party with written notice at least ninety (90) days prior to the end of the Initial Term or any subsequent renewal term, this Agreement shall automatically renew for subsequent additional terms, with each subsequent term having a duration equal to the Initial Term. Notwithstanding anything set forth herein to the contrary, either party may terminate this Agreement upon 30 days written notice to the other party; provided that in the event the Customer terminates this Agreement, the Customer must provide payment to TIGRIS Aquatic Services, LLC (TIGRIS) for all services rendered prior to the effective date of termination.

PRICE INCREASE: Following the initial term, the prices listed above can be increased by a percentage which shall not exceed five (5%) percent. TIGRIS may petition Customer at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the cost of operations that could not be reasonably foreseen by a prudent operator. New areas to be covered will be pro-rated to the program cost at the rates in effect at the time.

PAYMENT: All payments for services rendered under this contract are due within 30 days from the invoice date. If payment is past due 60 days or more, TIGRIS reserves the right to postpone service until the total amount due, including finance charges, is paid in full. Upon receipt of payment TIGRIS will inspect the service area; if conditions have changed significantly due to the interruption of service, additional fees will be incurred to return it to normal status.

Credit card payments incur a 3.5% service fee. An annual rate of 18% will be assessed on all accounts over 30 days. Should it become necessary for TIGRIS to bring action for collection of monies due and owing under this Agreement, Customer agrees to pay costs incurred by TIGRIS from such collection

VENDOR COMPLIANCE: An additional fee will be charged if customer requires specific Vendor Portal Sites or vendor compliance memberships.

PROPERTY DAMAGE/LIMITATION ON CLAIMS: Allegations of property damage resulting from the services rendered by TIGRIS must be submitted in a written report with pictures included, filed directly with respective Account Manager within fifteen (15) days. TIGRIS will review the report, determine a fair and equitable resolution, and respond within a timely manner. Customer agrees that any claims Customer has against TIGRIS must be filed within one (1) year from the date of termination of this Agreement.

LIMITATION OF LIABILITY: Neither party will be liable to the other party for any special, indirect, consequential, or incidental damages of any kind, including, without limitation, any loss of profit, loss of use, or business interruption, based on any claim under this agreement, even if such party has been advised of the possibility of such damages. Customer hereby agrees to indemnify, defend and hold harmless TIGRIS from and against any and all liabilities, obligations, damages, penalties, fines, loss, awards, judgments, costs, and expenses (including, without limitation, reasonable attorneys’ fees and costs), relating to any claim, action or proceeding initiated or threatened by a third party (collectively “Losses”) incurred by or imposed upon TIGRIS as a result of Customer’s negligence or intentional misconduct. TIGRIS hereby agrees to indemnify, defend and hold harmless the Customer from and against all Losses incurred by or imposed upon the Customer as a result of TIGRIS’s negligence or intentional misconduct provided however that TIGRIS shall not be responsible for any Losses due in whole or in part to Customer’s negligent acts or omissions.

INSURANCE: TIGRIS shall carry Worker’s Compensation and Employer Liability, Commercial General Liability, Professional Liability, and Property Damage Insurance which shall remain in full effect throughout this Agreement. Customer will be an insurance certificate holder and named as an additional insured. Copies of certificates of insurance naming the Customer as additionally insured will be provided upon request.

EQUIPMENT: TIGRIS will furnish all labor, equipment, materials, supervision and taxes and has provided proper instruction of all safety measures to its personnel. TIGRIS is licensed and registered by the State of service for the use of aquatic herbicides.

ENTIRE AGREEMENT: This Agreement constitutes the complete understanding between the parties hereto and supersedes any prior understandings whether written or oral between the parties relating to the subject matter hereof. SIGNING AND RETURNING this document authorizes TIGRIS to perform the services and/or have product(s) delivered as stipulated within this agreement. This agreement is based on current Federal, State and local rules and regulations. Any changes to these rules that affect how our operations are carried out may require changes to this Agreement. The property representative would be notified in writing in the event of any such changes. By signing this document, I acknowledge I have the authority to authorize TIGRIS to perform the services outlined in this agreement.	

Customer Approval	

		
Customer Signature	Name	Date	

Description	Unit Price	Qty	Amount	
Aquatic Services - Contracted
Monthly Pond Maintenance for Ponds 1-7
Includes;
Aquatic Weed and Algae Treatment
Border Grass and Brush control to waters edge Post treatment Reporting (PTR) and Water testing
Optional Services;
Submersed Vegetation Treatment
Aquatic Plantings (Duck Potato, Pickeral Weed, etc.) Trash Pickup (Limited to perimeter of pond within reaching distance to bank. Does not include large or heavy debris.
Fish Stocking (Mosquito Fish, Grass Carp, Channel Catfish, etc.)
Blue/Black Dye Treatment	

$1,003.00	

12	

$12,036.00	

Terms & Conditions	

TERM AND TERMINATION: THIS AGREEMENT HAS AN AUTOMATIC RENEWAL CLAUSE. The term of the Agreement for annual services and/or annual product as described above shall commence on the date when both parties have executed this Agreement and shall continue for twelve consecutive months (the “Initial Term”). Unless either party hereto provides the other party with written notice at least ninety (90) days prior to the end of the Initial Term or any subsequent renewal term, this Agreement shall automatically renew for subsequent additional terms, with each subsequent term having a duration equal to the Initial Term. Notwithstanding anything set forth herein to the contrary, either party may terminate this Agreement upon 30 days written notice to the other party; provided that in the event the Customer terminates this Agreement, the Customer must provide payment to TIGRIS Aquatic Services, LLC (TIGRIS) for all services rendered prior to the effective date of termination.

PRICE INCREASE: Following the initial term, the prices listed above can be increased by a percentage which shall not exceed five (5%) percent. TIGRIS may petition Customer at any time for an additional rate adjustment on the basis of extraordinary and unusual changes in the cost of operations that could not be reasonably foreseen by a prudent operator. New areas to be covered will be pro-rated to the program cost at the rates in effect at the time.

PAYMENT: All payments for services rendered under this contract are due within 30 days from the invoice date. If payment is past due 60 days or more, TIGRIS reserves the right to postpone service until the total amount due, including finance charges, is paid in full. Upon receipt of payment TIGRIS will inspect the service area; if conditions have changed significantly due to the interruption of service, additional fees will be incurred to return it to normal status.

Credit card payments incur a 3.5% service fee. An annual rate of 18% will be assessed on all accounts over 30 days. Should it become necessary for TIGRIS to bring action for collection of monies due and owing under this Agreement, Customer agrees to pay costs incurred by TIGRIS from such collection

VENDOR COMPLIANCE: An additional fee will be charged if customer requires specific Vendor Portal Sites or vendor compliance memberships.

PROPERTY DAMAGE/LIMITATION ON CLAIMS: Allegations of property damage resulting from the services rendered by TIGRIS must be submitted in a written report with pictures included, filed directly with respective Account Manager within fifteen (15) days. TIGRIS will review the report, determine a fair and equitable resolution, and respond within a timely manner. Customer agrees that any claims Customer has against TIGRIS must be filed within one (1) year from the date of termination of this Agreement.

LIMITATION OF LIABILITY: Neither party will be liable to the other party for any special, indirect, consequential, or incidental damages of any kind, including, without limitation, any loss of profit, loss of use, or business interruption, based on any claim under this agreement, even if such party has been advised of the possibility of such damages. Customer hereby agrees to indemnify, defend and hold harmless TIGRIS from and against any and all liabilities, obligations, damages, penalties, fines, loss, awards, judgments, costs, and expenses (including, without limitation, reasonable attorneys’ fees and costs), relating to any claim, action or proceeding initiated or threatened by a third party (collectively “Losses”) incurred by or imposed upon TIGRIS as a result of Customer’s negligence or intentional misconduct. TIGRIS hereby agrees to indemnify, defend and hold harmless the Customer from and against all Losses incurred by or imposed upon the Customer as a result of TIGRIS’s negligence or intentional misconduct provided however that TIGRIS shall not be responsible for any Losses due in whole or in part to Customer’s negligent acts or omissions.

INSURANCE: TIGRIS shall carry Worker’s Compensation and Employer Liability, Commercial General Liability, Professional Liability, and Property Damage Insurance which shall remain in full effect throughout this Agreement. Customer will be an insurance certificate holder and named as an additional insured. Copies of certificates of insurance naming the Customer as additionally insured will be provided upon request.

EQUIPMENT: TIGRIS will furnish all labor, equipment, materials, supervision and taxes and has provided proper instruction of all safety measures to its personnel. TIGRIS is licensed and registered by the State of service for the use of aquatic herbicides.

ENTIRE AGREEMENT: This Agreement constitutes the complete understanding between the parties hereto and supersedes any prior understandings whether written or oral between the parties relating to the subject matter hereof. SIGNING AND RETURNING this document authorizes TIGRIS to perform the services and/or have product(s) delivered as stipulated within this agreement. This agreement is based on current Federal, State and local rules and regulations. Any changes to these rules that affect how our operations are carried out may require changes to this Agreement. The property representative would be notified in writing in the event of any such changes. By signing this document, I acknowledge I have the authority to authorize TIGRIS to perform the services outlined in this agreement.	

Customer Approval	

		
Customer Signature	Name	Date	

TENTH ORDER OF BUSINESS
RESOLUTION 2025-07
A RESOLUTION OF THE BOARD OF SUPERVISORS OF AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT PROVIDING FOR THE PUBLIC’S OPPORTUNITY TO BE HEARD; DESIGNATING PUBLIC COMMENT PERIODS; DESIGNATING A PROCEDURE TO IDENTIFY INDIVIDUALS SEEKING TO BE HEARD; ADDRESSING PUBLIC DECORUM; ADDRESSING EXCEPTIONS; AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE.

Whereas, Amelia Concourse Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Nassau County, Florida; and

Whereas, Chapter 190, Florida Statutes, authorizes the District to adopt resolutions as may be necessary for the conduct of District business; and

Whereas, Section 286.0114, Florida Statutes, requires that members of the public be given a reasonable opportunity to be heard on a proposition before a board or commission; and

Whereas, Section 286.0114, Florida Statutes, sets forth guidelines for rules and policies that govern the public’s opportunity to be heard at a public meeting; and

Whereas, in light of recent developments in the law, the Board finds that it is in the best interests of the District to adopt by resolution a policy regulating the provision of public comments during meetings of the Board (the “Public Comment Policy”) for immediate use and application.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT:

Section 1. Designating Public Comment Periods. The purpose of public comment periods is to allow the public the opportunity to be heard on propositions before the Board. The District’s Chairperson, his or her designee, or such other person conducting a District meeting (the “Presiding Officer”), shall ensure that there is at least one (1) period of time (the “Public Comment Period”) in the District’s meeting agenda whereby the public has an opportunity to be heard on propositions before the Board, as follows:

	A.	An initial Public Comment Period shall be provided at the start of each Board meeting before consideration of any propositions by the Board. In the event there are material propositions that come before the Board that are not listed on the agenda, the Presiding Officer shall announce a Public Comment Period on such proposition prior to the Board voting on the matter.
	B.	Speakers shall be permitted to address any agenda item during the initial Public Comment Period. In the Presiding Officer’s discretion, speakers shall be permitted to address any non-agenda matters of personal or general concern regarding the District either during the initial Public Comment Period or during a separate Public Comment Period provided after the conclusion of the District’s business items.
	C.	Individuals wishing to make a public comment are limited to three (3) minutes per person. Potential speakers may not assign his/her three (3) minutes to extend another speaker’s time.
	D.	The Presiding Officer may extend or reduce the time periods set forth herein in order to facilitate orderly and efficient District business, provided however that a reasonable opportunity for public comment shall be provided consistent with the requirements of Section 286.0114, Florida Statutes. The Presiding Officer may also elect to set and announce additional Public Comment Periods if he or she deems it appropriate.
Section 2.	Designating a Procedure to Identify Individuals Seeking to be
Heard. Unless otherwise directed and declared by the Presiding Officer, individuals seeking to be heard on propositions before the Board shall identify themselves by a show of hands at the beginning of each Public Comment Period, as announced by the Presiding Officer. Alternatively, in the event that public attendance is high, and/or if otherwise in the best interests of the District in order to facilitate efficient and orderly District business, the Presiding Officer may require individuals to complete speaker cards that include the individual’s name, address, the proposition on which they wish to be heard, the individual’s position on the proposition (i.e., “for,” “against,” or “undecided”), and if appropriate, to indicate the designation of a representative to speak for the individual or the individual’s group. In the event large groups of individuals desire to speak, the Presiding Officer may require each group to designate a representative to speak on behalf of such group. Any attorney hired to represent an individual or company’s interests before the Board shall notify the Board of such representation prior to proving any public comment.
Sections 1 and 2 herein shall be deemed to apply only to District Board meetings, but the Presiding Officer of a District workshop in his or her discretion may elect to apply such Sections to District workshops.

Section 3. Public Decorum. The following policies govern public decorum at public meetings and workshops:

	A.	Each person addressing the Board shall proceed to the place assigned for speaking and should state his or her name and address in an audible tone of voice for the public record.

	A.	No person other than a Board Supervisor or District staff member shall be permitted to enter into any discussion with an individual speaker while he or she has the floor, without the permission of the Presiding Officer.

	A.	Nothing herein shall be construed to prohibit the Presiding Officer from maintaining orderly conduct and proper decorum in a public meeting. Speakers shall refrain from interrupting other speakers with words or noises, speaking out of turn, speaking during another person’s allotted time for public comments, exceeding the time limit for public comments, approaching Board members in a threatening manner, and making obscene or threatening remarks. “Obscene” shall mean remarks, images, or gestures which (1) appeal to the prurient interest, (2) portray offensive sexual conduct, and (3) lack serious literary, artistic, political, or scientific value. “Threatening” shall mean remarks or behaviors which convey a serious intent to harm someone.
	B.	The Presiding Officer shall have the discretion to remove any speaker who disregards these policies from the meeting or end their public comment privileges for the remainder of the meeting. In the case that any person is declared out of order by the Presiding Officer and ordered expelled, and does not immediately leave the meeting facilities, the following steps may be taken:
	i.	The Presiding Officer may declare a recess;
	ii.	The Presiding Officer may contact the local law enforcement authority; or
	iii.	In case the person does not remove himself or herself from the meeting, the Presiding Officer may request that he or she be placed under arrest by local law enforcement authorities for violation of Section 871.01, Florida Statutes, or other applicable law.

Section 4. Exceptions. The Board recognizes and may apply all applicable exceptions to Section 286.0114, Florida Statutes, including those set forth in Section 286.0114(3), Florida Statutes, and other applicable law. Additionally, the Presiding Officer may alter the procedures set forth in this Public Comment Policy for public hearings and other special proceedings that may require a different procedure under Florida law.

Section 5.  Severability. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

Section 6.  Effective Date. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.
Passed and Adopted this 16th day of September 2025.

ATTEST:	AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chairperson / Vice Chairperson, Board of Supervisors

ELEVENTH ORDER OF BUSINESS

MEMORANDUM

To:	Board of Supervisors; District Staff From: Kilinski | Van Wyk PLLC
Date:	September 1, 2025

Re:	Updated Provisions of the District’s Rules of Procedure

Please find attached to this memorandum an updated version of the previously adopted Rules of Procedure (“Rules”). Revisions were made to maintain consistency between the Rules and current Florida law, including statutory changes adopted in the 2025 Legislative Session, as well as to facilitate greater efficiency in the operation of the District. An explanation of each material change to the Rules is provided below. Minor formatting or proofreading changes are not summarized. Should you have any questions regarding the revisions to the Rules, please do not hesitate to contact your KVW attorney.
Business Hours
Language was added to Rules 1.0(3) and 3.11(1)(d) to clarify that the normal business hours of the District are 9:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays.
Public Meetings, Hearings, and Workshops
Language was added to Rule 1.3(1)(d) to provide an earlier deadline for individuals to request accommodations for meeting participation. An individual requiring special accommodations to participate in the meeting, hearing, or workshop must contact the office of the District Manager at least three (3) business days prior to the scheduled meeting, hearing, or workshop.
Language was added to Rule 1.3(3) to provide examples of what may constitute “good cause” to amend a meeting agenda.
Language was added to Rule 1.3(6) to require that the notice for an emergency meeting include the specific reasons for the emergency meeting.
Notice of Rule Development
Rule 2.0(2) was revised to reflect the recent legislative change requiring the Notice of Rule Development to be published at least seven (7) days prior to the notice of rulemaking and thirty- five (35) days prior to the public hearing on the proposed rule. Rule 2.0(2) was also revised to require the Notice of Rule Development to include the following: (1) the grant of rulemaking authority for the proposed rule and the law being implemented; and (2) the proposed rule number.

Notices of Rulemaking
Rule 2.0(3) was also revised to reflect the recent legislative changes requiring the Notice of Rulemaking to include the following: (1) the proposed rule number; (2) the name, email address, and telephone number of the staff member who may be contacted regarding the intended action; and (3) the website where the statement of estimated regulatory costs may be viewed in its entirety, if applicable.
Rule 2.0(3) was further revised to require any material proposed to be incorporated by reference be available for inspection and copying by the public at the time of publication of the Notice of Rulemaking and to permit the Notice of Rulemaking to be delivered electronically to all persons named in the proposed rule or who have requested advance notice of rulemaking.
Petitions to Initiate Rulemaking
Rule 2.0(5) was revised to require the District’s Board of Supervisors to initiate rulemaking proceedings within thirty (30) calendar days of receiving a petition to initiate rulemaking proceedings, in accordance with Florida Statutes.
Emergency Rule Adoption
Rule 2.0(8) was amended to permit the District’s Board of Supervisors to adopt an emergency rule if it is necessitated by immediate danger to the public health, safety, or welfare, or if the Legislature authorizes the Board of Supervisors to adopt emergency rules. Notice of the emergency rules must include the Board of Supervisors’ findings of immediate danger, necessity, and procedural fairness or a citation to the grant of emergency rulemaking authority.
Rule Variances
Rule 2.0(12)(a) was amended to include safety-related concerns as an example of a “substantial hardship” which could justify a rule variance.
Competitive Purchases
Rule 3.0(3) was revised to incorporate the recent legislative change that prohibits the District from penalizing a bidder for performing a larger volume of construction work for the District or rewarding a bidder for performing a smaller volume of construction work for the District on a public works project as defined in Section 255.0992, Florida Statutes. A public works project is defined as “an activity that is paid for with any local or state-appropriated funds and that consists of the construction, maintenance, repair, renovation, remodeling, or improvement of a building, road, street, sewer, storm drain, water system, site development, irrigation system, reclamation project, gas or electrical distribution system, gas or electrical substation, or other facility, project, or portion thereof owned in whole or in part by any political subdivision.” A public works project does not include the provision of goods, services, or work incidental to the public works project, such as security services, janitorial services, landscape services, maintenance services, or any other services that do not require a construction contracting license or involve supplying or carrying construction materials for a public works project.

Auditor Selection Committee Notices
Rule 3.2(6) was revised to require seven (7) days’ notice of Auditor Selection Committee meetings, in accordance with Florida Law regarding meeting notices.
Purchase of Insurance
Rule 3.3(2)(g) was amended to remove “geographic location” from the list of evaluation criteria for the purchase of insurance.
Construction Contract Bids
Rule 3.5(2)(e) was amended to clarify that mistakes in arithmetic extension of pricing may be corrected by the Board provided such corrections do not result in a material change to the bid amount or create an unfair advantage.
Emergency Construction Service Purchases
Rule 3.5(5) was amended to clarify the circumstances under which the District may undertake an emergency purchase of construction services.
Bid Protests
Rules 3.11(4) and (5) were amended to provide additional details regarding the required procedures for bid protests.
Facsimile Notices, Generally
Changes were made throughout the Rules to remove facsimile as a method of notice and to add electronic mail as an acceptable method of notice where permitted by law.
RESOLUTION 2025-08

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT TO DESIGNATE DATE, TIME AND PLACE OF PUBLIC HEARING AND AUTHORIZATION TO PUBLISH NOTICE OF SUCH HEARING FOR THE PURPOSE OF ADOPTING RESTATED RULES OF PROCEDURE; AND PROVIDING AN EFFECTIVE DATE
Whereas, Amelia Concourse Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Nassau County, Florida; and

Whereas, the Board of Supervisors of the District (the “Board”) is authorized by Section 190.011(5), Florida Statutes, to adopt rules and orders pursuant to Chapter 120, Florida Statutes; and

Whereas, the Board previously adopted Rules of Procedure to govern the operation and administration of the District and now wishes to set a public hearing to consider amendments thereto.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT:
SECTION 1. A Public Hearing will be held to adopt the District’s Amended and Restated Rules of Procedure on 	, 2025, at 11:00 a.m., at the Amelia Concourse Amenity Center, 85200 Amaryllis Court, Fernandina Beach, Florida 32034.
SECTION 2. The District Secretary is directed to publish notice of the hearing in accordance with Section 120.54, Florida Statutes.
Section 3. This Resolution shall become effective immediately upon its adoption.
Passed and Adopted this 16th day of September 2025.

ATTEST:	AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

Exhibit A:	Proposed Amended and Restated Rules of Procedure
RULES OF PROCEDURE
[DISTRICT] COMMUNITY DEVELOPMENT DISTRICT EFFECTIVE AS OF [DATE]
TABLE OF CONTENTS
Rule 1.0	General.	2
Rule 1.1	Board of Supervisors; Officers and Voting.	3
Rule 1.2 	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.	7
Rule 1.3	Public Meetings, Hearings, and Workshops.	10
Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse	15
Rule 2.0 	Rulemaking Proceedings	16
Rule 3.0	Competitive Purchase	22
Rule 3.1	Procedure Under the Consultants' Competitive Negotiations Act.	27
Rule 3.2	Procedure Regarding Auditor Selection.	31
Rule 3.3	Purchase of Insurance	35
Rule 3.4	Pre-qualification	37
Rule 3.5	Construction Contracts, Not Design-Build.	43
Rule 3.6	Construction Contracts, Design-Build.	47
Rule 3.7 	Payment and Performance Bonds.	52
Rule 3.8	Goods, Supplies, and Materials.	53
Rule 3.9	Maintenance Services.	57
Rule 3.10	Contractual Services.	60
Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5,
3.6, 3.8, and 3.9.	61
Rule 4.0	Effective Date.	64
Rule 1.0	General.

	1.	The [District] Community Development District (“District”) was created pursuant to the provisions of Chapter 190 of the Florida Statutes, and was established to provide for the ownership, operation, maintenance, and provision of various capital facilities and services within its jurisdiction. The purpose of these rules (“Rules”) is to describe the general operations of the District.

	1.	Definitions located within any section of these Rules shall be applicable within all other sections, unless specifically stated to the contrary.

	1.	Unless specifically permitted by a written agreement with the District, the District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours, which are 9:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays.

	1.	A Rule of the District shall be effective upon adoption by affirmative vote of the District Board. After a Rule becomes effective, it may be repealed or amended only through the rulemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a Rule if the District determines that the Rule conflicts with Florida law. In the event that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.
Rule 1.1	Board of Supervisors; Officers and Voting.

	1.	Board of Supervisors. The Board of Supervisors of the District (“Board”) shall consist of five (5) members. Members of the Board (“Supervisors”) appointed by ordinance or rule or elected by landowners must be citizens of the United States of America and residents of the State of Florida. Supervisors elected or appointed by the Board to elector seats must be citizens of the United States of America, residents of the State of Florida and of the District and registered to vote with the Supervisor of Elections of the county in which the District is located and for those elected, shall also be qualified to run by the Supervisor of Elections. The Board shall exercise the powers granted to the District under Florida law.

	a.	Supervisors shall hold office for the term specified by Section 190.006 of the Florida Statutes. If, during the term of office, any Board member(s) vacates their office, the remaining member(s) of the Board shall fill the vacancies by appointment for the remainder of the term(s). If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Board members.

	a.	Three (3) members of the Board shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes. A Board member shall be counted toward the quorum if physically present at the meeting, regardless of whether such Board member is prohibited from, or abstains from, participating in discussion or voting on a particular item.

	a.	Action taken by the Board shall be upon a majority vote of the members present, unless otherwise provided in the Rules or required by law. Subject to Rule 1.3(10), a Board member participating in the Board meeting by teleconference or videoconference shall be entitled to vote and take all other action as though physically present.

	a.	Unless otherwise provided for by an act of the Board, any one Board member may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (1)(c) of this Rule.

	1.	Officers. At the first Board meeting held after each election where the newly elected members take office, the Board shall select a Chairperson, Vice-Chairperson, Secretary, Assistant Secretary, and Treasurer.

	a.	The Chairperson must be a member of the Board. If the Chairperson resigns from that office or ceases to be a member of the Board, the Board shall select a Chairperson. The Chairperson serves at the pleasure of the Board. The Chairperson shall be authorized to execute resolutions and contracts on the District’s behalf. The Chairperson shall convene and conduct all meetings of the Board. In the event the Chairperson is unable to attend a
meeting, the Vice-Chairperson shall convene and conduct the meeting. The Chairperson or Vice-Chairperson may delegate the responsibility of conducting the meeting to the District’s manager (“District Manager”) or District Counsel, in whole or in part.

	a.	The Vice-Chairperson shall be a member of the Board and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chairperson has the authority to execute resolutions and contracts on the District’s behalf in the absence of the Chairperson. If the Vice-Chairperson resigns from office or ceases to be a member of the Board, the Board shall select a Vice-Chairperson. The Vice-Chairperson serves at the pleasure of the Board.

	a.	The Secretary of the Board serves at the pleasure of the Board and need not be a member of the Board. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. An employee of the District Manager may serve as Secretary. The Secretary shall be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

	a.	The Treasurer need not be a member of the Board but must be a resident of the State of Florida. The Treasurer shall perform duties described in Section 190.007(2) and (3) of the Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board. The Treasurer shall either be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

	a.	In the event that both the Chairperson and Vice-Chairperson are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chairperson and Vice-Chairperson are both unavailable to execute a document previously approved by the Board, the Secretary or any Assistant Secretary may execute such document.

	a.	The Board may assign additional duties to District officers from time to time, which include, but are not limited to, executing documents on behalf of the District.
	b.	The Chairperson, Vice-Chairperson, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.

	1.	Committees. The Board may establish committees of the Board, either on a permanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not members of the Board. Such functions may include, but are not limited to, review of bids, proposals, and qualifications, contract negotiations, personnel matters, and budget preparation. Florida Open Meetings Laws apply to such Committees.

	1.	Record Book. The Board shall keep a permanent record book entitled “Record of Proceedings,” in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates, and corporate acts. The Records of Proceedings shall be located at a District office and shall be available for inspection by the public.

	1.	Meetings. For each fiscal year, the Board shall establish a schedule of regular meetings, which shall be published in a newspaper of general circulation in the county in which the District is located and filed with the local general-purpose governments within whose boundaries the District is located. All meetings of the Board and Committees serving an advisory function shall be open to the public in accordance with the provisions of Chapter 286 of the Florida Statutes.

	1.	Voting Conflict of Interest. The Board shall comply with Section 112.3143 of the Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, "voting conflict of interest" shall be governed by the Florida Constitution and Chapters 112 and 190 of the Florida Statutes, as amended from time to time. Generally, a voting conflict exists when a Board member is called upon to vote on an item which would inure to the Board member’s special private gain or loss or the Board member knows would inure to the special private gain or loss of a principal by whom the Board member is retained, the parent organization or subsidiary of a corporate principal, a business associate, or a relative including only a father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.

	a.	When a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board’s Secretary prior to participating in any discussion with the Board on the matter. The Board member shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes.

If the Board member was elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, the Board member may vote or abstain from voting on the matter at issue. If the Board
member was elected by electors residing within the District, the Board member is prohibited from voting on the matter at issue. In the event that the Board member intends to abstain or is prohibited from voting, such Board member shall not participate in the discussion on the item subject to the vote.

The Board’s Secretary shall prepare a Memorandum of Voting Conflict (Form 8B) which shall then be signed by the Board member, filed with the Board’s Secretary, and provided for attachment to the minutes of the meeting within fifteen (15) days of the meeting.

	a.	If a Board member inadvertently votes on a matter and later learns he or she has a conflict on the matter, the member shall immediately notify the Board’s Secretary. Within fifteen (15) days of the notification, the member shall file the appropriate Memorandum of Voting Conflict, which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. The Memorandum of Voting Conflict shall immediately be provided to other Board members and shall be read publicly at the next meeting held subsequent to the filing of the Memorandum of Voting Conflict. The Board member’s vote is unaffected by this filing.

	a.	It is not a conflict of interest for a Board member, the District Manager, or an employee of the District to be a stockholder, officer or employee of a landowner or of an entity affiliated with a landowner.

	a.	In the event that a Board member elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, has a continuing conflict of interest, such Board member is permitted to file a Memorandum of Voting Conflict at any time in which it shall state the nature of the continuing conflict. Only one such continuing Memorandum of Voting Conflict shall be required to be filed for each term the Board member is in office.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 112.3143, 190.006, 190.007, Fla. Stat.
Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.

	1.	District Offices. Unless otherwise designated by the Board, the official District office shall be the District Manager’s office identified by the District Manager. If the District Manager’s office is not located within the county in which the District is located, the Board shall designate a local records office within such county which shall at a minimum contain, but not be limited to, the following documents:

	a.	Agenda packages for prior twenty-four (24) months and next meeting;

	a.	Official minutes of meetings, including adopted resolutions of the Board;

	a.	Names and addresses of current Board members and District Manager, unless such addresses are protected from disclosure by law;

	a.	Adopted engineer’s reports;

	a.	Adopted assessment methodologies/reports;

	a.	Adopted disclosure of public financing;

	a.	Limited Offering Memorandum for each financing undertaken by the District;

	a.	Proceedings, certificates, bonds given by all employees, and any and all corporate acts;

	a.	District policies and rules;

	a.	Fiscal year end audits; and

	a.	Adopted budget for the current fiscal year.

The District Manager shall ensure that each District records office contains the documents required by Florida law.

	1.	Public Records. District public records include, but are not limited to, all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received in connection with the transaction of official business of the District. All District public records not otherwise restricted by law may be copied or inspected at the District Manager’s office during regular business hours. Certain District records can also be inspected and copied at the District’s local records office during regular business hours. All written public records requests shall be directed to the Secretary who by these rules
is appointed as the District’s records custodian. Regardless of the form of the request, any Board member or staff member who receives a public records request shall immediately forward or communicate such request to the Secretary for coordination of a prompt response. The Secretary, after consulting with District Counsel as to the applicability of any exceptions under the public records laws, shall be responsible for responding to the public records request. At no time can the District be required to create records or summaries of records, or prepare opinions regarding District policies, in response to a public records request.

	1.	Service Contracts. Any contract for services, regardless of cost, shall include provisions required by law that require the contractor to comply with public records laws. The District Manager shall be responsible for initially enforcing all contract provisions related to a contractor’s duty to comply with public records laws.

	1.	Fees; Copies. Copies of public records shall be made available to the requesting person at a charge of $0.15 per page for one-sided copies and $0.20 per page for two-sided copies if not more than 8 ½ by 14 inches. For copies of public records in excess of the sizes listed in this section and for outside duplication services, the charge shall be equal to the actual cost of reproduction. Certified copies of public records shall be made available at a charge of one dollar ($1.00) per page. If the nature or volume of records requested requires extensive use of information technology resources or extensive clerical or supervisory assistance, the District may charge, in addition to the duplication charge, a special service charge that is based on the cost the District incurs to produce the records requested. This charge may include, but is not limited to, the cost of information technology resource, employee labor, and fees charged to the District by consultants employed in fulfilling the request. In cases where the special service charge is based in whole or in part on the costs incurred by the District due to employee labor, consultant fees, or other forms of labor, those portions of the charge shall be calculated based on the lowest labor cost of the individual(s) who is/are qualified to perform the labor, taking into account the nature andor volume of the public records to be inspected or copied. The charge may include the labor costs of supervisory and/or clerical staff whose assistance is required to complete the records request, in accordance with Florida law. For purposes of this Rule, the word “extensive” shall mean that it will take more than 15 minutes to locate, review for confidential information, copy and re-file the requested material. In cases where extensive personnel time is determined by the District to be necessary to safeguard original records being inspected, the special service charge provided for in this section shall apply. If the total fees, including but not limited to special service charges, are anticipated to exceed twenty-five dollars ($25.00), then, prior to commencing work on the request, the District will inform the person making the public records request of the estimated cost, with the understanding that the final cost may vary from that estimate. If the person making the public records request decides to proceed with the request, payment of the estimated cost is required in advance. Should the person fail to pay the estimate, the District is under no duty to produce the requested records. After the request has been fulfilled, additional payments or credits may be
due. The District is under no duty to produce records in response to future records requests if the person making the request owes the District for past unpaid duplication charges, special service charges, or other required payments or credits.

	1.	Records Retention. The Secretary of the District shall be responsible for retaining
the District’s records in accordance with applicable Florida law.

	1.	Policies. The Board may adopt policies related to the conduct of its business and the provision of services either by resolution or motion.

	1.	Financial Disclosure Coordination. Unless specifically designated by Board resolution otherwise, the Secretary shall serve as the Financial Disclosure Coordinator (“Coordinator”) for the District as required by the Florida Commission on Ethics (“Commission”). The Coordinator shall create, maintain and update a list of the names, e-mail addresses, physical addresses, and names of the agency of, and the office or position held by, all Supervisors and other persons required by Florida law to file a statement of financial interest due to theihis or her affiliation with the District (“Reporting Individual”). The Coordinator shall provide this list to the Commission by February 1 of each year, which list shall be current as of December 31 of the prior year. Each Supervisor and Reporting Individual shall promptly notify the Coordinator in writing if there are any changes to such person’s name, e-mail address, or physical address. Each Supervisor and Reporting Individual shall promptly notify the Commission in the manner prescribed by the Commission if there are any changes to such person’s e-mail address.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 112.31446(3), 112.3145(8)(a)1., 119.07, 119.0701, 190.006, Fla. Stat.
Rule 1.3	Public Meetings, Hearings, and Workshops.

	1.	Notice. Except in emergencies, or as otherwise required by statute or these Rules, at least seven (7) days’ public notice shall be given of any public meeting, hearing or workshop of the Board. Public notice shall be given by publication in a newspaper of general circulation in the District and in the county in which the District is located. “General circulation” means a publication that is printed and published at least once a week for the preceding year, offering at least 25% of its words in the English language, qualifies as a periodicals material for postal purposes in the county in which the District is located, is for sale to the public generally, is available to the public generally for the publication of official or other notices, and is customarily containing information of a public character or of interest or of value to the residents or owners of property in the county where published, or of interest or of value to the general public. The annual meeting notice required to be published by Section 189.015 of the Florida Statutes, shall be published in a newspaper not of limited subject matter, which is published at least five days a week, unless the only newspaper in the county is published less than five days a week, and shall satisfy the requirement to give at least seven (7) days’ public notice stated herein. Each Notice shall state, as applicable:

	a.	The date, time and place of the meeting, hearing or workshop;

	a.	A brief description of the nature, subjects, and purposes of the meeting, hearing, or workshop;

	a.	The District office address for the submission of requests for copies of the agenda, as well as a contact name and telephone number for verbal requests for copies of the agenda; and

	a.	The following or substantially similar language: “Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hoursthree (3) business days before the meeting/hearing/workshop by contacting the District Manager at 	. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770 or 1 (800) 955- 8771, who can aid you in contacting the District Office.”

	a.	The following or substantially similar language: “A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.”
	b.	The following or substantially similar language: “The meeting [or hearing or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record.”

The date, time, and place of each meeting, hearing, or workshop of the Board shall additionally be posted on the District’s website at least seven (7) days before each meeting, hearing, or workshop.

	1.	Mistake. In the event that a meeting is held under the incorrect assumption that notice required by law and these Rules has been given, the Board at its next properly noticed meeting shall cure such defect by considering the agenda items from the prior meeting individually and anew.

	1.	Agenda. The District Manager, under the guidance of District Counsel and the Chairperson or Vice-Chairperson, shall prepare an agenda of the meeting/hearing/workshop. The agenda and any meeting materials available in an electronic format, excluding any confidential and any confidential and exempt information, shall be available to the public at least seven days before the meeting/hearing/workshop, except in an emergency. Meeting materials shall be defined as, and limited to, the agenda, meeting minutes, resolutions, and agreements of the District that District staff deems necessary for Board approval (“Meeting Materials”). Inclusion of additional materials for Board consideration other than those defined herein as “meeting materials” shall not convert such materials into Meeting Materials. For good cause, which includes but is not limited to emergency situations, time-sensitive matters, or newly discovered information essential for Board consideration, the agenda may be changed after it is first made available for distribution, and additional materials may be added or provided under separate cover at the meeting. The requirement of good cause shall be liberally construed to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings.

The District may, but is not required to, use the following format, or similar format, in preparing its agenda for its regular meetings:

Call to order Roll call
Public comment Organizational matters Review of minutes
Specific items of old business Specific items of new business Staff reports
	a.	District Counsel
	b.	District Engineer
	c.	District Manager
	1.	Financial Report
	2.	Approval of Expenditures Supervisor’s requests and comments Public comment
Adjournment

	1.	Minutes. The Secretary shall be responsible for preparing and keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. The Secretary may work with other staff members in preparing draft minutes for the Board’s consideration.

	1.	Special Requests. Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Office. Such persons shall furnish a mailing address in writing and shall be required to pre- pay the cost of the copying and postage.

	1.	Emergency Meetings. The Chairperson, or Vice-Chairperson if the Chairperson is unavailable, upon consultation with the District Manager and District Counsel, if available, may convene an emergency meeting of the Board without first having complied with sections (1) and (3) of this Rule, to act on emergency matters that may affect the public health, safety, or welfare. Whenever possible, the District Manager shall make reasonable efforts to provide public notice and notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. Notice of the emergency meeting must be provided both before and after the meeting on the District’s website, including the specific reasons for the emergency meeting. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one newspaper of general circulation in the District. After an emergency meeting, the Board shall publish in a newspaper of general circulation in the District, the time, date and place of the emergency meeting, the reasons why an emergency meeting was necessary, and a description of the action taken. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.

	1.	Public Comment. The Board shall set aside a three (3) minutes per person, unless extended or reduced by the Chairperson based on the number of speakers and meeting agenda and other reasonable factorsreasonable amount of time at each meeting for public comment and members of the public shall be permitted to provide comment on any proposition before the Board. The portion of the meeting generally reserved for public comment shall be identified in the agenda. Policies governing public comment may be adopted by the Board in accordance with Florida law.

	1.	Budget Hearing. Notice of hearing on the annual budget(s) shall be in accord with Section 190.008 of the Florida Statutes. Once adopted in accord with Section
190.008 of the Florida Statutes, the annual budget(s) may be amended from time to time by action of the Board. Approval of invoices by the Board in excess of the
funds allocated to a particular budgeted line item shall serve to amend the budgeted line item.

	1.	Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.

	1.	Participation by Teleconference/Videoconference. District staff may participate in Board meetings by teleconference or videoconference. Board members may also participate in Board meetings by teleconference or videoconference if in the good judgment of the Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference or videoconference, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist. Extraordinary circumstances may include, but are not limited to, illness, family emergencies, or other significant schedule conflicts which prevent in-person meeting attendance.

	1.	Board Authorization. The District has not adopted Robert’s Rules of Order. For each agenda item, there shall be discussion permitted among the Board members during the meeting. Unless such procedure is waived by the Board, approval or disapproval of resolutions and other proposed Board actions shall be in the form of a motion by one Board member, a second by another Board member, an opportunity for final board discussion and an affirmative vote by the majority of the Board members present. Any Board member, including the Chairperson, can make or second a motion.

	1.	Continuances. Any meeting or public hearing of the Board may be continued without re-notice or re-advertising provided that:

	a.	The Board identifies on the record at the original meeting a reasonable need for a continuance;

	a.	The continuance is to a specified date, time, and location publicly announced at the original meeting; and

	a.	The public notice for the original meeting states that the meeting may be continued to a date and time and states that the date, time, and location of any continuance shall be publicly announced at the original meeting and posted at the District Office immediately following the original meeting.
	2.	Attorney-Client Sessions. An Attorney-Client Session is permitted when the District’s attorneys deem it necessary to meet in private with the Board to discuss pending litigation to which the District is a party before a court or administrative agency or as may be authorized by law. The District’s attorney must request such session at a public meeting. Prior to holding the Attorney-Client Session, the District must give reasonable public notice of the time and date of the session and the names of the persons anticipated to attend the session. The session must commence at an open meeting in which the Chairperson or Vice-Chairperson announces the commencement of the session, the estimated length of the session, and the names of the persons who will be attending the session. The discussion during the session is confined to settlement negotiations or strategy related to litigation expenses or as may be authorized by law. Only the Board, the District’s attorneys (including outside counsel), the District Manager, and the court reporter may attend an Attorney-Client Session. During the session, no votes may be taken and no final decisions concerning settlement can be made. Upon the conclusion of the session, the public meeting is reopened, and the Chairperson or Vice- Chairperson must announce that the session has concluded. The session must be transcribed by a court-reporter and the transcript of the session filed with the District Secretary within a reasonable time after the session. The transcript shall not be available for public inspection until after the conclusion of the litigation.

	1.	Security and Firesafety Board Discussions. Portions of a meeting which relate to or would reveal a security or firesafety system plan or portion thereof made confidential and exempt by section 119.071(3)(a), Florida Statutes, are exempt from the public meeting requirements and other requirements of section 286.011, Florida Statutes, and section 24(b), Article 1 of the State Constitution. Should the Board wish to discuss such matters, members of the public shall be required to leave the meeting room during such discussion. Any records of the Board’s discussion of such matters, including recordings or minutes, shall be maintained as confidential and exempt records in accordance with Florida law.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.069(2)(a)16, 190.006, 190.007, 190.008, 286.0105, 286.011, 286.0113, 286.0114, Fla. Stat.
Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse

	1.	Internal Controls. The District shall establish and maintain internal controls designed to:

	a.	Prevent and detect “fraud,” “waste” and “abuse” as those terms are
defined in section 11.45(1), Florida Statutes; and
	a.	Promote and encourage compliance with applicable laws, rules contracts, grant agreements, and best practices; and
	b.	Support economical and efficient operations; and
	c.	Ensure reliability of financial records and reports; and
	d.	Safeguard assets.

	1.	Adoption. The internal controls to prevent fraud, waste and abuse shall be adopted and amended by the District in the same manner as District policies.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 218.33(3), Fla. Stat.
Rule 2.0	Rulemaking Proceedings.

	1.	Commencement of Proceedings. Proceedings held for adoption, amendment, or repeal of a District rule shall be conducted according to these Rules. Rulemaking proceedings shall be deemed to have been initiated upon publication of notice by the District. A “rule” is a District statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedure or practice requirements of the District (“Rule”). Nothing herein shall be construed as requiring the District to consider or adopt rules unless required by Chapter 190 of the Florida Statutes. Policies adopted by the District which do not consist of rates, fees, rentals or other monetary charges may be, but are not required to be, implemented through rulemaking proceedings.

	1.	Notice of Rule Development.

	a.	Except when the intended action is the repeal of a Rule, the District shall provide notice of the development of a proposed rule by publication of a Notice of Rule Development in a newspaper of general circulation in the District before providing notice of a proposed rule as required by section (3) of this Rule. Consequently, the Notice of Rule Development shall be published at least twenty-nine (29) at least seven (7) days before the notice of rulemaking described in Section 2.0(3), infra., and at least thirty-five (35) days prior to the public hearing on the proposed rule. The Notice of Rule Development shall indicate the subject area to be addressed by rule development, provide a short, plain explanation of the purpose and effect of the proposed rule, cite the specific legal authority for the proposed rule grant of rulemaking authority for the proposed rule and law being implemented, include the proposed rule number, and include a statement of how a person may promptly obtain, without cost, a copy of any preliminary draft, if available.

	a.	All rules as drafted shall be consistent with Sections 120.54(1)(g) and 120.54(2)(b) of the Florida Statutes.

	1.	Notice of Proceedings and Proposed Rules.

	a.	Prior to the adoption, amendment, or repeal of any rule other than an emergency rule, the District shall give notice of its intended action, setting forthincluding: a short, plain explanation of the purpose and effect of the proposed action, the proposed rule number (if applicable), a reference to the specific rulemaking authority pursuant to which the rule is adopted, and a reference to the section or subsection of the Florida Statutes being implemented, interpreted, or made specific, and the name, e-mail address, and telephone number of the staff member who may be contacted regarding the intended action. The notice shall include a summary of the District’s statement of the estimated regulatory costs and the website address where
the complete statement of estimated regulatory costs may be viewed, if such a statement has been prepared pursuant ton its entirety, if one has been prepared, based on the factors set forth in Section 120.541(2), of the Florida Statutes, and a statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 120.541(1), must do so in writing within twenty-one (21) days after publication of the notice. The notice shall additionally include a statement that any affected person may request a public hearing by submitting a written request within twenty-one (21) days after the date of publication of the notice. Except when intended action is the repeal of a rule, the notice shall include a reference to both the date on which and the place where the Notice of Rule Development required by section (2) of this Rule appeared.

	a.	The notice shall be published in a newspaper of general circulation in the District and each county in which the District is located not less than twenty- eight (28) days prior to the intended action. The proposed rule and any material proposed to be incorporated by reference shall be available for inspection and copying by the public at the time of the publication of notice.

	a.	The notice shall be mailed, or delivered electronically to all persons named in the proposed rule and to all persons who, at least fourteen (14) days prior to such mailing publication of the notice, have made requests of the District for advance notice of its rulemaking proceedings. Any person may file a written request with the District Manager to receive notice by mail of District proceedings to adopt, amend, or repeal a rule. Such persons must furnish a mailing address and may be required to pay the cost of copying and mailing.

	1.	Rule Development Workshops. Whenever requested in writing by any affected person, the District must either conduct a rule development workshop prior to proposing rules for adoption or the Chairperson must explain in writing why a workshop is unnecessary. The District may initiate a rule development workshop but is not required to do so.

	1.	Petitions to Initiate Rulemaking. All Petitions to Initiate Rulemaking proceedings must contain the name, address, and telephone number of the petitioner, the specific action requested, the specific reason for adoption, amendment, or repeal, the date submitted, the text of the proposed rule, and the facts showing that the petitioner is regulated by the District or has a substantial interest in the rulemaking. Not later than sixty (60)thirty (30) calendar days following the date of filing a petition, the Board shall initiate rulemaking proceedings or deny the petition with a written statement of its reasons for the denial. If the petition is directed to an existing policy that the District has not formally adopted as a rule, the District may, in its discretion, notice and hold a public hearing on the petition to consider the comments of the public directed to the policy, its scope and application, and to consider whether the public interest is served adequately by the application of the policy on a case-by-
case basis, as contrasted with its formal adoption as a rule. However, this section shall not be construed as requiring the District to adopt a rule to replace a policy.

	1.	Rulemaking Materials. After the publication of the notice referenced in section (3) of this Rule, the Board shall make available for public inspection and shall provide, upon request and payment of the cost of copies, the following materials:

	a.	The text of the proposed rule, or any amendment or repeal of any existing rules;

	a.	A detailed written statement of the facts and circumstances justifying the proposed rule;

	a.	A copy of the statement of estimated regulatory costs if required by Section
120.541 of the Florida Statutes; and

	a.	The published notice.

	1.	Hearing. The District may, or, upon the written request of any affected person received within twenty-one (21) days after the date of publication of the notice described in section (3) of this Rule, shall, provide a public hearing for the presentation of evidence, argument, and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay, or disruption of the proceedings. The District shall publish notice of the public hearing in a newspaper of general circulation within the District either in the text of the notice described in section (3) of this Rule or in a separate publication at least seven (7) days before the scheduled public hearing. The notice shall specify the date, time, and location of the public hearing, and the name, address, and telephone number of the District contact person who can provide information about the public hearing. Written statements may be submitted by any person prior to or at the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.

	1.	Emergency Rule Adoption. The Board may adopt an emergency rule if it finds that it is necessitated by immediate danger to the public health, safety, or welfare exists which requires immediate action, or if the Legislature authorizes the Board to adopt emergency rules. Prior to the adoption of an emergency rule, the District Manager shall make reasonable efforts to notify a newspaper of general circulation in the District. Notice of the emergency rules together with the Board’s findings of immediate danger, necessity, and procedural fairness or a citation to the grant of emergency rulemaking authority shall be published as soon as possible in a newspaper of general circulation in the District. The District may use any procedure which is fair under the circumstances in the adoption of an emergency rule provided that such procedureas long as it protects the public interest and complies with applicable law ands determined by the District and otherwise complies with these provisions.
	2.	Negotiated Rulemaking. The District may use negotiated rulemaking in developing and adopting rules pursuant to Section 120.54(2)(d) of the Florida Statutes, except that any notices required under Section 120.54(2)(d) of the Florida Statutes, may be published in a newspaper of general circulation in the county in which the District is located.

	1.	Rulemaking Record. In all rulemaking proceedings, the District shall compile and maintain a rulemaking record. The record shall include, if applicable:

	a.	The texts of the proposed rule and the adopted rule;

	a.	All notices given for a proposed rule;

	a.	Any statement of estimated regulatory costs for the rule;

	a.	A written summary of hearings, if any, on the proposed rule;

	a.	All written comments received by the District and responses to those written comments; and

	a.	All notices and findings pertaining to an emergency rule.

	1.	Petitions to Challenge Existing Rules.

	a.	Any person substantially affected by a rule may seek an administrative determination of the invalidity of the rule on the ground that the rule is an invalid exercise of the District’s authority.

	a.	The petition seeking an administrative determination must state with particularity the provisions alleged to be invalid with sufficient explanation of the facts or grounds for the alleged invalidity and facts sufficient to show that the person challenging a rule is substantially affected by it.

	a.	The petition shall be filed with the District. Within ten (10) days after receiving the petition, the Chairperson shall, if the petition complies with the requirements of subsection (b) of this section, designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other qualified person as a hearing officer who shall conduct a hearing within thirty (30) days thereafter, unless the petition is withdrawn or a continuance is granted by agreement of the parties. The failure of the District to follow the applicable rulemaking procedures or requirements in this Rule shall be presumed to be material; however, the District may rebut this presumption by showing that the substantial interests of the petitioner and the fairness of the proceedings have not been impaired.
	b.	Within thirty (30) days after the hearing, the hearing officer shall render a decision and state the reasons therefor in writing.

	a.	Hearings held under this section shall be de novo in nature. The petitioner has a burden of proving by a preponderance of the evidence that the existing rule is an invalid exercise of District authority as to the objections raised. The hearing officer may:

	i.	Administer oaths and affirmations;
	ii.	Rule upon offers of proof and receive relevant evidence;

	i.	Regulate the course of the hearing, including any pre-hearing matters;

	i.	Enter orders; and

	i.	Make or receive offers of settlement, stipulation, and adjustment.

	a.	The petitioner and the District shall be adverse parties. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

	1.	Variances and Waivers. A “variance” means a decision by the District to grant a modification to all or part of the literal requirements of a rule to a person who is subject to the rule. A “waiver” means a decision by the District not to apply all or part of a rule to a person who is subject to the rule. Variances and waivers from District rules may be granted subject to the following:

	a.	Variances and waivers shall be granted when the person subject to the rule demonstrates that the purpose of the underlying statute will be or has been achieved by other means by the person, and when application of the rule would create a substantial hardship or would violate principles of fairness. For purposes of this section, "substantial hardship" means a demonstrated economic, technological, legal, safety-related, or other significantor other type of hardship to the person requesting the variance or waiver. For purposes of this section, "principles of fairness" are violated when the literal application of a rule affects a particular person in a manner significantly different from the way it affects other similarly situated persons who are subject to the rule.

	a.	A person who is subject to regulation by a District Rule may file a petition with the District, requesting a variance or waiver from the District’s Rule. Each petition shall specify:

	i.	The rule from which a variance or waiver is requested;
	ii.	The type of action requested;

	i.	The specific facts that would justify a waiver or variance for the petitioner; and

	i.	The reason why the variance or the waiver requested would serve the purposes of the underlying statute.

	a.	The District shall review the petition and may request only that information needed to clarify the petition or to answer new questions raised by or directly related to the petition. If the petitioner asserts that any request for additional information is not authorized by law or by Rule of the District, the District shall proceed, at the petitioner’s written request, to process the petition.

	a.	The Board shall grant or deny a petition for variance or waiver and shall announce such disposition at a publicly held meeting of the Board, within ninety (90) days after receipt of the original petition, the last item of timely requested additional material, or the petitioner's written request to finish processing the petition. The District’s statement granting or denying the petition shall contain a statement of the relevant facts and reasons supporting the District's action.

	1.	Rates, Fees, Rentals and Other Charges. All rates, fees, rentals, or other charges shall be subject to rulemaking proceedings. Policies adopted by the District which do not consist of rates, fees, rentals or other charges may be, but are not required to be, implemented through rulemaking proceedings.

Specific Authority: §§ 190.011(5), 190.011(15), 190.035, Fla. Stat.
Law Implemented: §§ 120.54, 190.011(5), 190.035(2), Fla. Stat.
Rule 3.0	Competitive Purchase.

	1.	Purpose and Scope.  In order to comply with Sections 190.033(1) through (3),
287.055 and 287.017 of the Florida Statutes, the following provisions shall apply to the purchase of Professional Services, insurance, construction contracts, design- build services, goods, supplies, and materials, Contractual Services, and maintenance services.

	1.	Board Authorization. Except in cases of an Emergency Purchase, a competitive purchase governed by these Rules shall only be undertaken after authorization by the Board.

	1.	Definitions.

	a.	“Competitive Solicitation” means a formal, advertised procurement process, other than an Invitation to Bid, Request for Proposals, or Invitation to Negotiate, approved by the Board to purchase commodities and/or services which affords vendors fair treatment in the competition for award of a District purchase contract.

	a.	“Continuing Contract” means a contract for Professional Services entered into in accordance with Section 287.055 of the Florida Statutes, between the District and a firm, whereby the firm provides Professional Services to the District for projects in which the costs do not exceed two million dollars ($2,000,000), for a study activity when the fee for such Professional Services to the District does not exceed two hundred thousand dollars ($200,000), or for work of a specified nature as outlined in the contract with the District, with no time limitation except that the contract must provide a termination clause (for example, a contract for general District engineering services). Firms providing Professional Services under Continuing Contracts shall not be required to bid against one another.

	a.	“Contractual Service” means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual Services do not include auditing services, Maintenance Services, or Professional Services as defined in Section 287.055(2)(a) of the Florida Statutes, and these Rules. Contractual Services also do not include any contract for the furnishing of labor or materials for the construction, renovation, repair, modification, or demolition of any facility, building, portion of building, utility, park, parking lot, or structure or other improvement to real property entered into pursuant to Chapter 255 of the Florida Statutes, and Rules 3.5 or 3.6.

	a.	“Design-Build Contract” means a single contract with a Design-Build Firm for the design and construction of a public construction project.
	b.	“Design-Build Firm” means a partnership, corporation or other legal entity
that:

	i.	Is certified under Section 489.119 of the Florida Statutes, to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or

	i.	Is certified under Section 471.023 of the Florida Statutes, to practice or to offer to practice engineering; certified under Section 481.219 of the Florida Statutes, to practice or to offer to practice architecture; or certified under Section 481.319 of the Florida Statutes, to practice or to offer to practice landscape architecture.

	a.	“Design Criteria Package” means concise, performance-oriented drawings or specifications for a public construction project. The purpose of the Design Criteria Package is to furnish sufficient information to permit Design-Build Firms to prepare a bid or a response to the District’s Request for Proposals, or to permit the District to enter into a negotiated Design- Build Contract. The Design Criteria Package must specify performance- based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. Design Criteria Packages shall require firms to submit information regarding the qualifications, availability, and past work of the firms, including the partners and members thereof.

	a.	“Design Criteria Professional” means a firm who holds a current certificate of registration under Chapter 481 of the Florida Statutes, to practice architecture or landscape architecture, or a firm who holds a current certificate as a registered engineer under Chapter 471 of the Florida Statutes, to practice engineering, and who is employed by or under contract to the District to provide professional architect services, landscape architect services, or engineering services in connection with the preparation of the Design Criteria Package.

	a.	“Emergency Purchase” means a purchase necessitated by a sudden unexpected turn of events (for example, acts of God, riot, fires, floods, hurricanes, accidents, or any circumstances or cause beyond the control of the Board in the normal conduct of its business), where the Board finds that the delay incident to competitive purchase would be detrimental to the interests of the District. This includes, but is not limited to, instances where
the time to competitively award the project will jeopardize the funding for the project, will materially increase the cost of the project, or will create an undue hardship on the public health, safety, or welfare.

	a.	“Invitation to Bid” is a written or electronically posted solicitation for sealed bids with the title, date, and hour of the public bid opening designated specifically and defining the commodity or service involved. It includes printed instructions prescribing conditions for bidding, qualification, evaluation criteria, and provides for a manual signature of an authorized representative. It may include one or more bid alternates.

	a.	“Invitation to Negotiate” means a written or electronically posted solicitation for competitive sealed replies to select one or more vendors with which to commence negotiations for the procurement of commodities or services.

	a.	“Negotiate” means to conduct legitimate, arm’s length discussions and
conferences to reach an agreement on a term or price.

	a.	“Professional Services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of Florida, or those services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper, in connection with the firm's or individual's professional employment or practice.

	a.	“Proposal (or Reply or Response) Most Advantageous to the District” means, as determined in the sole discretion of the Board, the proposal, reply, or response that is:

	i.	Submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements, who has the integrity and reliability to assure good faith performance;

	i.	The most responsive to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation as determined by the Board; and

	i.	For a cost to the District deemed by the Board to be reasonable.

	a.	“Purchase” means acquisition by sale, rent, lease, lease/purchase, or installment sale. It does not include transfer, sale, or exchange of goods, supplies, or materials between the District and any federal, state, regional or local governmental entity or political subdivision of the State of Florida.
	b.	“Request for Proposals” or “RFP” is a written or electronically posted solicitation for sealed proposals with the title, date, and hour of the public opening designated and requiring the manual signature of an authorized representative. It may provide general information, applicable laws and rules, statement of work, functional or general specifications, qualifications, proposal instructions, work detail analysis, and evaluation criteria as necessary.

	a.	“Responsive and Responsible Bidder” means an entity or individual that has submitted a bid that conforms in all material respects to the Invitation to Bid and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. “Responsive and Responsible Vendor” means an entity or individual that has submitted a proposal, reply, or response that conforms in all material respects to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. In determining whether an entity or individual is a Responsive and Responsible Bidder (or Vendor), the District may consider, in addition to factors described in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the following:

	i.	The ability and adequacy of the professional personnel employed by the entity/individual;

	i.	The past performance of the entity/individual for the District and in other professional employment;

	i.	The willingness of the entity/individual to meet time and budget requirements;

	i.	The geographic location of the entity’s/individual’s headquarters or
office in relation to the project;

	i.	The recent, current, and projected workloads of the entity/individual;

	i.	The volume of work previously awarded to the entity/individual, provided that for a public works project as defined in Section 255.0992, Florida Statutes, the District may not penalize a bidder for performing a larger volume of construction work for the District or reward a bidder for performing a smaller volume of construction work for the District;
	ii.	Whether the cost components of the bid or proposal are appropriately balanced; and

	i.	Whether the entity/individual is a certified minority business enterprise as defined in Section 287.0943, Florida Statutes.

	a.	“Responsive Bid,” “Responsive Proposal,” “Responsive Reply,” and “Responsive Response” all mean a bid, proposal, reply, or response which conforms in all material respects to the specifications and conditions in the Invitation to Bid, Request for Proposals, Invitations to Negotiate, or Competitive Solicitation document and these Rules, and the cost components of which, if any, are appropriately balanced. A bid, proposal, reply or response is not responsive if the person or firm submitting it fails to meet any material requirement relating to the qualifications, financial stability, or licensing of the bidder.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 190.033, 255.0992, 255.20, 287.055, Fla. Stat.
Rule 3.1	Procedure Under the Consultants' Competitive Negotiations Act.

	1.	Scope. The following procedures are adopted for the selection of firms or individuals to provide Professional Services exceeding the thresholds herein described, for the negotiation of such contracts, and to provide for protest of actions of the Board under this Rule. As used in this Rule, “Project” means that fixed capital outlay study or planning activity when basic construction cost is estimated by the District to exceed the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for Professional Services is estimated by the District to exceed the threshold amount provided in Section 287.017 for CATEGORY TWO, as such categories may be amended or adjusted from time to time.

	1.	Qualifying Procedures. In order to be eligible to provide Professional Services to the District, a consultant must, at the time of receipt of the firm’s qualification submittal:

	a.	Hold all required applicable state professional licenses in good standing;

	a.	Hold all required applicable federal licenses in good standing, if any;

	a.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the consultant is a corporation; and

	a.	Meet any qualification requirements set forth in the District’s Request for
Qualifications.

Evidence of compliance with this Rule may be submitted with the qualifications, if requested by the District. In addition, evidence of compliance must be submitted any time requested by the District.

	1.	Public Announcement. Except in cases of valid public emergencies as certified by the Board, the District shall announce each occasion when Professional Services are required for a Project or a Continuing Contract by publishing a notice providing a general description of the Project, or the nature of the Continuing Contract, and the method for interested consultants to apply for consideration. The notice shall appear in at least one (1) newspaper of general circulation in the District and in such other places as the District deems appropriate. The notice must allow at least fourteen (14) days for submittal of qualifications from the date of publication. The District may maintain lists of consultants interested in receiving such notices. These consultants are encouraged to submit annually statements of qualifications and performance data. The District shall make reasonable efforts to provide copies of any notices to such consultants, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process.  The Board has the right to reject any and all
qualifications, and such reservation shall be included in the published notice. Consultants not receiving a contract award shall not be entitled to recover from the District any costs of qualification package preparation or submittal.

	1.	Competitive Selection.

	a.	The Board shall review and evaluate the data submitted in response to the notice described in section (3) of this Rule regarding qualifications and performance ability, as well as any statements of qualifications on file. The Board shall conduct discussions with, and may require public presentation by consultants regarding their qualifications, approach to the Project, and ability to furnish the required services. The Board shall then select and list the consultants, in order of preference, deemed to be the most highly capable and qualified to perform the required Professional Services, after considering these and other appropriate criteria:

	i.	The ability and adequacy of the professional personnel employed by each consultant;

	i.	Whether a consultant is a certified minority business enterprise;

	i.	Each consultant’s past performance;

	i.	The willingness of each consultant to meet time and budget requirements;

	i.	The geographic location of each consultant's headquarters, office and personnel in relation to the project;

	i.	The recent, current, and projected workloads of each consultant; and

	i.	The volume of work previously awarded to each consultant by the District.

	a.	Nothing in these Rules shall prevent the District from evaluating and eventually selecting a consultant if less than three (3) Responsive qualification packages, including packages indicating a desire not to provide Professional Services on a given Project, are received.

	a.	If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.

	a.	Notice of the rankings adopted by the Board, including the rejection of some or all qualification packages, shall be provided in writing to all consultants
by United States Mail, hand delivery, emailelectronic mail, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s ranking decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

	1.	Competitive Negotiation.

	a.	After the Board has authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as most qualified to perform the required Professional Services at a rate or amount of compensation which the Board determines is fair, competitive, and reasonable.

	a.	In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more than the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, the firm receiving the award shall be required to execute a truth-in-negotiation certificate stating that "wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting." In addition, any professional service contract under which such a certificate is required, shall contain a provision that "the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs."

	a.	Should the District be unable to negotiate a satisfactory agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the District shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached, those negotiations shall be terminated and negotiations with the third most qualified firm shall be undertaken.

	a.	Should the District be unable to negotiate a satisfactory agreement with one of the top three (3) ranked consultants, additional firms shall be selected by the District, in order of their competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

	1.	Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.
	2.	Continuing Contract. Nothing in this Rule shall prohibit a Continuing Contract between a consultant and the District.

	1.	Emergency Purchase. The District may make an Emergency Purchase without complying with these Rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 190.011(3), 190.033, 287.055, Fla. Stat.
Rule 3.2	Procedure Regarding Auditor Selection.

In order to comply with the requirements of Section 218.391 of the Florida Statutes, the following procedures are outlined for selection of firms or individuals to provide Auditing Services and for the negotiation of such contracts. For audits required under Chapter 190 of the Florida Statutes but not meeting the thresholds of Chapter 218 of the Florida Statutes, the District need not follow these procedures but may proceed with the selection of a firm or individual to provide Auditing Services and for the negotiation of such contracts in the manner the Board determines is in the best interests of the District.

	1.	Definitions.

	a.	"Auditing Services" means those services within the scope of the practice of a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

	a.	"Committee" means the auditor selection committee appointed by the Board as described in section (2) of this Rule.

	1.	Establishment of Auditor Selection Committee. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Board shall establish an auditor selection committee (“Committee”), the primary purpose of which is to assist the Board in selecting an auditor to conduct the annual financial audit required by Section 218.39 of the Florida Statutes. The Committee shall include at least three individuals, at least one of which must also be a member of the Board. The establishment and selection of the Committee must be conducted at a publicly noticed and held meeting of the Board. The Chairperson of the Committee must be a member of the Board. An employee, a chief executive officer, or a chief financial officer of the District may not serve as a member of the Committee; provided however such individual may serve the Committee in an advisory capacity.

	1.	Establishment of Minimum Qualifications and Evaluation Criteria. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Committee shall meet at a publicly noticed meeting to establish minimum qualifications and factors to use for the evaluation of Auditing Services to be provided by a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

	a.	Minimum Qualifications. In order to be eligible to submit a proposal, a firm must, at all relevant times including the time of receipt of the proposal by the District:
	i.	Hold all required applicable state professional licenses in good standing;

	i.	Hold all required applicable federal licenses in good standing, if any;

	i.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation; and

	i.	Meet any pre-qualification requirements established by the Committee and set forth in the RFP or other specifications.

If requested in the RFP or other specifications, evidence of compliance with the minimum qualifications as established by the Committee must be submitted with the proposal.

	a.	Evaluation Criteria. The factors established for the evaluation of Auditing Services by the Committee shall include, but are not limited to:

	i.	Ability of personnel;

	i.	Experience;

	i.	Ability to furnish the required services; and

	i.	Such other factors as may be determined by the Committee to be applicable to its particular requirements.

The Committee may also choose to consider compensation as a factor. If the Committee establishes compensation as one of the factors, compensation shall not be the sole or predominant factor used to evaluate proposals.

	1.	Public Announcement. After identifying the factors to be used in evaluating the proposals for Auditing Services as set forth in section (3) of this Rule, the Committee shall publicly announce the opportunity to provide Auditing Services. Such public announcement shall include a brief description of the audit and how interested firms can apply for consideration and obtain the RFP. The notice shall appear in at least one (1) newspaper of general circulation in the District and the county in which the District is located. The public announcement shall allow for at least seven (7) days for the submission of proposals.

	1.	Request for Proposals. The Committee shall provide interested firms with a Request for Proposals (“RFP”). The RFP shall provide information on how proposals are to be evaluated and such other information the Committee determines is necessary for the firm to prepare a proposal. The RFP shall state the time and
place for submitting proposals.

	1.	Committee’s Evaluation of Proposals and Recommendation. The Committee shall meet at a publicly held meeting that is publicly noticed at least seven (7) daysfor a reasonable time in advance of the meeting to evaluate all qualified proposals and may, as part of the evaluation, require that each interested firm provide a public presentation where the Committee may conduct discussions with the firm, and where the firm may present information, regarding the firm’s qualifications. At the public meeting, the Committee shall rank and recommend in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to subsection (3)(b) of this Rule. If fewer than three firms respond to the RFP or if no firms respond to the RFP, the Committee shall recommend such firm as it deems to be the most highly qualified. Notwithstanding the foregoing, the Committee may recommend that any and all proposals be rejected.

	1.	Board Selection of Auditor.

	a.	Where compensation was not selected as a factor used in evaluating the proposals, the Board shall negotiate with the firm ranked first and inquire of that firm as to the basis of compensation. If the Board is unable to negotiate a satisfactory agreement with the first ranked firm at a price deemed by the Board to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Board shall immediately begin negotiations with the second ranked firm. If a satisfactory agreement with the second ranked firm cannot be reached, those negotiations shall be terminated and negotiations with the third ranked firm shall be undertaken. The Board may reopen formal negotiations with any one of the three top-ranked firms, but it may not negotiate with more than one firm at a time. If the Board is unable to negotiate a satisfactory agreement with any of the selected firms, the Committee shall recommend additional firms in order of the firms’ respective competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

	a.	Where compensation was selected as a factor used in evaluating the proposals, the Board shall select the highest-ranked qualified firm or document in its public records the reason for not selecting the highest- ranked qualified firm.

	a.	In negotiations with firms under this Rule, the Board may allow the District Manager, District Counsel, or other designee to conduct negotiations on its behalf.
	b.	Notwithstanding the foregoing, the Board may reject any or all proposals. The Board shall not consider any proposal, or enter into any contract for Auditing Services, unless the proposed agreed-upon compensation is reasonable to satisfy the requirements of Section 218.39 of the Florida Statutes, and the needs of the District.

	1.	Contract. Any agreement reached under this Rule shall be evidenced by a written contract, which may take the form of an engagement letter signed and executed by both parties. The written contract shall include all provisions and conditions of the procurement of such services and shall include, at a minimum, the following:

	a.	A provision specifying the services to be provided and fees or other compensation for such services;

	a.	A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate compliance with the terms of the contract;

	a.	A provision setting forth deadlines for the auditor to submit a preliminary draft audit report to the District for review and to submit a final audit report no later than June 30 of the fiscal year that follows the fiscal year for which the audit is being conducted;

	a.	A provision specifying the contract period, including renewals, and conditions under which the contract may be terminated or renewed. The maximum contract period including renewals shall be five (5) years. A renewal may be done without the use of the auditor selection procedures provided in this Rule but must be in writing.

	a.	Provisions required by law that require the auditor to comply with public records laws.

	1.	Notice of Award. Once a negotiated agreement with a firm or individual is reached, or the Board authorizes the execution of an agreement with a firm where compensation was a factor in the evaluation of proposals, notice of the intent to award, including the rejection of some or all proposals, shall be provided in writing to all proposers by United States Mail, hand delivery, electronic mail, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests regarding the award of contracts under this Rule shall be as provided for in Rule 3.11. No proposer shall be entitled to recover any costs of proposal preparation or submittal from the District.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 119.0701, 218.33, 218.391, Fla. Stat.
Rule 3.3	Purchase of Insurance.

	1.	Scope. The purchases of life, health, accident, hospitalization, legal expense, or annuity insurance, or all of any kinds of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by this Rule. This Rule does not apply to the purchase of any other type of insurance by the District, including but not limited to liability insurance, property insurance, and directors and officers insurance. Nothing in this Rule shall require the District to purchase insurance.

	1.	Procedure. For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:

	a.	The Board shall cause to be prepared a Notice of Invitation to Bid.

	a.	Notice of the Invitation to Bid shall be advertised at least once in a newspaper of general circulation within the District. The notice shall allow at least fourteen (14) days for submittal of bids.

	a.	The District may maintain a list of persons interested in receiving notices of Invitations to Bid. The District shall make reasonable efforts to provide copies of any notices to such persons, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process.

	a.	Bids shall be opened at the time and place noted in the Invitation to Bid.

	a.	If only one (1) response to an Invitation is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

	a.	The Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.

	a.	Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies that have submitted reasonable and timely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, the cost, if any, to the District officers, employees, or their dependents, relevant business presence and capability to servicethe geographic location of the company’s headquarters and offices in relation to the District's needs, and the ability of the company to guarantee premium
stability may be considered. A contract to purchase insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall needs of the District, its officers, employees, and/or dependents.

	a.	Notice of the intent to award, including rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of insurance under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 112.08, Fla. Stat.
Rule 3.4	Pre-qualification

	1.	Scope. In its discretion, the District may undertake a pre-qualification process in accordance with this Rule for vendors to provide construction services, goods, supplies, and materials, Contractual Services, and maintenance services.

	1.	Procedure. When the District seeks to pre-qualify vendors, the following procedures shall apply:

	a.	The Board shall cause to be prepared a Request for Qualifications.

	a.	For construction services exceeding the thresholds described in Section
255.20 of the Florida Statutes, the Board must advertise the proposed prequalification criteria and procedures and allow at least seven (7) days’ notice of the public hearing for comments on such pre-qualification criteria and procedures. At such public hearing, potential vendors may object to such pre-qualification criteria and procedures. Following such public hearing, the Board shall formally adopt pre-qualification criteria and procedures prior to the advertisement of the Request for Qualifications for construction services.

	a.	The Request for Qualifications shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall allow at least seven (7) days for submittal of qualifications for goods, supplies and materials, Contractual Services, maintenance services, and construction services under two hundred fifty thousand dollars ($250,000). The notice shall allow at least twenty-one (21) days for submittal of qualifications for construction services estimated to cost over two hundred fifty thousand dollars ($250,000) and thirty (30) days for construction services estimated to cost over five hundred thousand dollars ($500,000).

	a.	The District may maintain lists of persons interested in receiving notices of Requests for Qualifications. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, or hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any pre-qualification determination or contract awarded in accordance with these Rules and shall not be a basis for a protest of any pre-qualification determination or contract award.

	a.	If the District has pre-qualified vendors for a particular category of purchase, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies or responses in response to the applicable Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.
	b.	In order to be eligible to submit qualifications, a firm or individual must, at the time of receipt of the qualifications:

	i.	Hold all required applicable state professional licenses in good standing;

	i.	Hold all required applicable federal licenses in good standing, if any;

	i.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

	i.	Meet any special pre-qualification requirements set forth in the Request for Qualifications.

Evidence of compliance with these Rules must be submitted with the qualifications if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the qualifications.

	a.	Qualifications shall be presented to the Board, or a committee appointed by the Board, for evaluation in accordance with the Request for Qualifications and this Rule. Minor variations in the qualifications may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature.

	a.	All vendors determined by the District to meet the pre-qualification requirements shall be pre-qualified. To assure full understanding of the responsiveness to the requirements contained in a Request for Qualifications, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion and revision of qualifications. For construction services, any contractor pre-qualified and considered eligible by the Department of Transportation to bid to perform the type of work the project entails shall be presumed to be qualified to perform the project.

	a.	The Board shall have the right to reject all qualifications if there are not enough to be competitive or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of qualification preparation or submittal from the District.

	a.	Notice of intent to pre-qualify, including rejection of some or all qualifications, shall be provided in writing to all vendors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service. The notice
shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s pre-qualification decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11; provided however, protests related to the pre- qualification criteria and procedures for construction services shall be resolved in accordance with section (2)(b) of this Rule and Section 255.20(1)(b) of the Florida Statutes.

	1.	Suspension, Revocation, or Denial of Qualification
	a.	The District, for good cause, may deny, suspend, or revoke a prequalified vendor’s pre-qualified status. A suspension, revocation, or denial for good cause shall prohibit the vendor from bidding on any District construction contract for which qualification is required, shall constitute a determination of non-responsibility to bid on any other District construction or maintenance contract, and shall prohibit the vendor from acting as a material supplier or subcontractor on any District contract or project during the period of suspension, revocation, or denial. Good cause shall include the following:
	i.	One of the circumstances specified under Section 337.16(2), Florida Statutes, has occurred.
	ii.	Affiliated contractors submitted more than one proposal for the same work. In this event the pre-qualified status of all of the affiliated bidders will be revoked, suspended, or denied. All bids of affiliated bidders will be rejected.
	iii.	The vendor made or submitted false, deceptive, or fraudulent statements, certifications, or materials in any claim for payment or any information required by any District contract.
	iv.	The vendor or its affiliate defaulted on any contract or a contract surety assumed control of financial responsibility for any contract of the vendor.
	v.	The vendor’s qualification to bid is suspended, revoked, or denied by any other public or semi-public entity, or the vendor has been the subject of a civil enforcement proceeding or settlement involving a public or semi-public entity.
	vi.	The vendor failed to comply with contract or warranty requirements or failed to follow District direction in the performance of a contract.
	vii.	The vendor failed to timely furnish all contract documents required by the contract specifications, special provisions, or by any state or federal statutes or regulations. If the vendor fails to furnish any of the subject contract documents by the expiration of the period of suspension,
revocation, or denial set forth above, the vendor’s pre-qualified status shall remain suspended, revoked, or denied until the documents are furnished.
	i.	The vendor failed to notify the District within 10 days of the vendor, or any of its affiliates, being declared in default or otherwise not completing work on a contract or being suspended from qualification to bid or denied qualification to bid by any other public or semi-public agency.
	ii.	The vendor did not pay its subcontractors or suppliers in a timely manner or in compliance with contract documents.
	iii.	The vendor has demonstrated instances of poor or unsatisfactory performance, deficient management resulting in project delay, poor quality workmanship, a history of payment of liquidated damages, untimely completion of projects, uncooperative attitude, contract litigation, inflated claims or defaults.
	iv.	An affiliate of the vendor has previously been determined by the District to be non-responsible, and the specified period of suspension, revocation, denial, or non-responsibility remains in effect.
	v.	The vendor or affiliate(s) has been convicted of a contract crime.
	1.	The term “contract crime” means any violation of state or federal antitrust laws with respect to a public contract or any violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract.
	2.	The term “convicted” or “conviction” means a finding of guilt or a conviction of a contract crime, with or without an adjudication of guilt, in any federal or state trial court of record as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.
	vi.	Any other circumstance constituting “good cause” under Section
337.16(2), Florida Statutes, exists.
	a.	The pre-qualified status of a contractor found delinquent under Section 337.16(1), Florida Statutes, shall be denied, suspended, or revoked. A denial, suspension, or revocation shall prohibit the vendor from being a subcontractor on District work during the period of denial, suspension, or revocation, except when a prime contractor’s bid has used prices of a subcontractor who becomes disqualified after the bid, but before the request for authorization to sublet is presented.
	b.	The District shall inform the vendor in writing of its intent to deny, suspend, or revoke its pre-qualified status and inform the vendor of its right to a hearing, the procedure which must be followed, and the applicable time limits. If a hearing is requested within ten (10) days after the receipt of the notice of intent, the hearing shall be held within thirty (30) days after receipt by the District of the request for the hearing. The decision shall be issued in writing within fifteen
(15) business days after the hearing.
	a.	Such suspension or revocation shall not affect the vendor’s obligations under
any preexisting contract.
	a.	If a contractor’s pre-qualified status is revoked, suspended, or denied and the contractor receives an additional period of revocation, suspension, or denial of its pre-qualified status, the time periods will run consecutively.
	b.	In the case of contract crimes, the vendor’s pre-qualified status under this Rule shall be revoked indefinitely. For all violations of Rule 3.4(3)(a) other than for the vendor’s conviction for contract crimes, the revocation, denial, or suspension of a vendor’s pre-qualified status under this Rule shall be for a specific period of time based on the seriousness of the deficiency.
Examples of factors affecting the seriousness of a deficiency are:
	i.	Impacts on project schedule, cost, or quality of work;
	ii.	Unsafe conditions allowed to exist;
	iii.	Complaints from the public;
	iv.	Delay or interference with the bidding process;
	v.	The potential for repetition;
	vi.	Integrity of the public contracting process;
	vii.	Effect on the health, safety, and welfare of the public.
	a.	The District shall deny or revoke the pre-qualified status of any contractor and its affiliates for a period of 36 months when it is determined by the District that the contractor has, subsequent to January 1, 1978, been convicted of a contract crime within the jurisdiction of any state or federal court. Any such contractor shall not act as a prime contractor, material supplier, subcontractor, or consultant on any District contract or project during the period of denial or revocation.
	2.	Reapplication and Reinstatement
	a.	A contractor whose qualification to bid has been revoked or denied because of
contract crime may, at any time after revocation or denial, file a petition for reapplication or reinstatement. However, a contractor may not petition for reapplication or reinstatement for a period of 24 months after revocation or denial for a subsequent conviction occurring within 10 years of a previous denial or revocation for contract crime.

	a.	If the petition for reapplication or reinstatement is denied, the contractor cannot petition for a subsequent hearing for a period of nine months following the date of the final order of revocation or denial.

	a.	If the petition for reapplication or reinstatement is granted, the contractor must file a current Application for Qualification with the Contracts Administration Office. Reinstatement shall not be effective until issuance of a Certificate of Qualification.

	1.	Emergency Suspension and Revocation

	a.	The District may summarily issue an emergency suspension of a contractor’s qualification to bid if it finds that imminent danger exists to the public health, safety, or welfare.

	a.	The written notice of emergency suspension shall state the specific facts and reasons for finding an imminent danger to the public health, safety, or welfare exists.

	a.	The District, within 10 days of the emergency suspension, shall initiate formal suspension or revocation proceedings in compliance with Rule 3.4(3), except the 10-day notice requirement shall not be construed to prevent a hearing at the earliest time practicable upon request of the aggrieved party.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 190.033, 255.0525, 255.20, Fla. Stat.; §§ 14-22.012, 14-22.0121, 14-22.014, Fla. Admin. Code.
Rule 3.5	Construction Contracts, Not Design-Build.

	1.	Scope. All contracts for the construction or improvement of any building, structure, or other public construction works authorized by Chapter 190 of the Florida Statutes, the costs of which are estimated by the District in accordance with generally accepted cost accounting principles to be in excess of the threshold amount for applicability of Section 255.20 of the Florida Statutes, as that amount may be indexed or amended from time to time, shall be let under the terms of these Rules and the procedures of Section 255.20 of the Florida Statutes, as the same may be amended from time to time. A project shall not be divided solely to avoid the threshold bidding requirements.

	1.	Procedure. When a purchase of construction services is within the scope of this Rule, the following procedures shall apply:

	a.	The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

	a.	Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation in the District and in the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least twenty-one (21) days for submittal of sealed bids, proposals, replies, or responses, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of bids, proposals, replies, or responses. If the Board has previously pre-qualified contractors pursuant to Rule 3.4 and determined that only the contractors that have been pre-qualified will be permitted to submit bids, proposals, replies, and responses, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation need not be published. Instead, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be sent to the pre-qualified contractors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service.

	a.	The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, or hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.
	b.	If the District has pre-qualified providers of construction services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses to Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations.

	a.	In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

	i.	Hold all required applicable state professional licenses in good standing;

	i.	Hold all required applicable federal licenses in good standing, if any;

	i.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the bidder is a corporation; and

	i.	Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Any contractor that has been found guilty by a court of competent jurisdiction of any violation of federal labor or employment tax laws regarding subjects including but not limited to, reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past five (5) years shall be deemmay be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response, if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

	a.	Bids, proposals, replies, and responses, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and these Rules.  Minor variations in the bids,
proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board, provided such corrections do not result in a material change to the bid amount or create an unfair advantage. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

	a.	The lowest Responsive Bid submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

	a.	The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No contractor shall be entitled to recover any costs of bid, proposal, response, or reply preparation or submittal from the District.

	a.	The Board may require potential contractors to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

	a.	Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses, shall be provided in writing to all contractors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of construction services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.
	b.	If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase construction services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of construction services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the construction services without further competitive selection processes.

	1.	Sole Source; Government. Construction services that are only available from a single source are exempt from this Rule. Construction services provided by governmental agencies are exempt from this Rule. This Rule shall not apply to the purchase of construction services, which may include goods, supplies, or materials, that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules. A contract for construction services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

	1.	Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

	1.	Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. only when there exists an immediate and serious need for construction services that cannot be met through normal procurement methods and the lack of such services would seriously threaten: (i) the District’s ability to perform essential services; (ii) the preservation or protection of property or improvements; or (iii) the health, safety, or welfare of any person. The fact that an Emergency Purchase has occurred or is necessary, along with a detailed description of the basis for the emergency determination, shall be noted in the minutes of the next Board Meeting.

	1.	Exceptions. This Rule is inapplicable when:

	a.	The project is undertaken as repair or maintenance of an existing public facility;

	a.	The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

	a.	The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contract; or
	b.	The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.

Rule 3.6	Construction Contracts, Design-Build.

	1.	Scope. The District may utilize Design-Build Contracts for any public construction project for which the Board determines that use of such contract is in the best interest of the District. When letting a Design-Build Contract, the District shall use the following procedure:

	1.	Procedure.
	a.	The District shall utilize a Design Criteria Professional meeting the requirements of Section 287.055(2)(k) of the Florida Statutes, when developing a Design Criteria Package, evaluating the proposals and qualifications submitted by Design-Build Firms, and determining compliance of the project construction with the Design Criteria Package. The Design Criteria Professional may be an employee of the District, may be the District Engineer selected by the District pursuant to Section 287.055 of the Florida Statutes, or may be retained pursuant to Rule 3.1. The Design Criteria Professional is not eligible to render services under a Design-Build Contract executed pursuant to the Design Criteria Package.

	a.	A Design Criteria Package for the construction project shall be prepared and sealed by the Design Criteria Professional. If the project utilizes existing plans, the Design Criteria Professional shall create a Design Criteria Package by supplementing the plans with project specific requirements, if any.

	a.	The Board may either choose to award the Design-Build Contract pursuant to the competitive proposal selection process set forth in Section 287.055(9) of the Florida Statutes, or pursuant to the qualifications-based selection process pursuant to Rule 3.1.

	i.	Qualifications-Based Selection. If the process set forth in Rule 3.1 is utilized, subsequent to competitive negotiations, a guaranteed maximum price and guaranteed completion date shall be established.
	ii.	Competitive Proposal-Based Selection. If the competitive proposal selection process is utilized, the Board, in consultation with the Design Criteria Professional, shall establish the criteria, standards and procedures for the evaluation of Design-Build Proposals based on price, technical, and design aspects of the project, weighted for the project. After a Design Criteria Package and the standards and procedures for evaluation of proposals have been developed, competitive proposals from qualified firms shall be solicited pursuant to the design criteria by the following procedure:

	1.	A Request for Proposals shall be advertised at least once in a newspaper of general circulation in the county in which the District is located. The notice shall allow at least twenty-one
(21) days for submittal of sealed proposals, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of proposals.

	1.	The District may maintain lists of persons interested in receiving notices of Requests for Proposals. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, or hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

	1.	In order to be eligible to submit a proposal, a firm must, at the time of receipt of the proposals:

	a.	Hold the required applicable state professional licenses in good standing, as defined by Section 287.055(2)(h) of the Florida Statutes;

	a.	Hold all required applicable federal licenses in good standing, if any;

	a.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation;
	b.	Meet any special pre-qualification requirements set forth in the Request for Proposals and Design Criteria Package.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past five (5) years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the proposal if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the proposal.

	1.	The proposals, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. In consultation with the Design Criteria Professional, the Board shall evaluate the proposals received based on evaluation criteria and procedures established prior to the solicitation of proposals, including but not limited to qualifications, availability, and past work of the firms and the partners and members thereof. The Board shall then select no fewer than three (3) Design-Build Firms as the most qualified.

	1.	The Board shall have the right to reject all proposals if the proposals are too high, or rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of proposal preparation or submittal from the District.

	1.	If less than three (3) Responsive Proposals are received, the District may purchase design-build services or may reject the proposals for lack of competitiveness. If no Responsive Proposals are received, the District may proceed with the procurement of design-build services in the manner the Board determines is in the best interests of the District,
which may include but is not limited to a direct purchase of the design-build services without further competitive selection processes.

	1.	Notice of the rankings adopted by the Board, including the rejection of some or all proposals, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, electronic mail, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule
3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s rankings under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

	1.	The Board shall negotiate a contract with the firm ranking the highest based on the evaluation standards and shall establish a price which the Board determines is fair, competitive and reasonable. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the second most qualified firm, based on the ranking by the evaluation standards. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the second most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the third most qualified firm. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the third most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. Should the Board be unable to negotiate a satisfactory contract with any of the selected firms, the Board shall select additional firms in order of their rankings based on the evaluation standards and continue negotiations until an agreement is reached or the list of firms is exhausted.

	1.	After the Board contracts with a firm, the firm shall bring to the Board for approval, detailed working drawings of the project.
	2.	The Design Criteria Professional shall evaluate the compliance of the detailed working drawings and project construction with the Design Criteria Package and shall provide the Board with a report of the same.

	1.	Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

	1.	Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified Design-Build Firm available at the time. The fact that an Emergency Purchase has occurred shall be noted in the minutes of the next Board meeting.

	1.	Exceptions. This Rule is inapplicable when:

	a.	The project is undertaken as repair or maintenance of an existing public facility;

	a.	The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

	a.	The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contractor; or

	a.	The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.
Rule 3.7	Payment and Performance Bonds.

	1.	Scope. This Rule shall apply to contracts for the construction of a public building, for the prosecution and completion of a public work, or for repairs upon a public building or public work and shall be construed in addition to terms prescribed by any other Rule that may also apply to such contracts.

	1.	Required Bond. Upon entering into a contract for any of the services described in section (1) of this Rule in excess of $200,000, the Board should require that the contractor, before commencing the work, execute and record a payment and performance bond in an amount equal to the contract price. Notwithstanding the terms of the contract or any other law, the District may not make payment to the contractor until the contractor has provided to the District a certified copy of the recorded bond.

	1.	Discretionary Bond. At the discretion of the Board, upon entering into a contract for any of the services described in section (1) of this Rule for an amount not exceeding $200,000, the contractor may be exempted from executing a payment and performance bond.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 255.05, Fla. Stat.
Rule 3.8	Goods, Supplies, and Materials.

	1.	Purpose and Scope. All purchases of goods, supplies, or materials exceeding the amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, shall be purchased under the terms of this Rule. Contracts for purchases of “goods, supplies, and materials” do not include printing, insurance, advertising, or legal notices. A contract involving goods, supplies, or materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.

	1.	Procedure. When a purchase of goods, supplies, or materials is within the scope of this Rule, the following procedures shall apply:

	a.	The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

	a.	Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

	a.	The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, or Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, or hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

	a.	If the District has pre-qualified suppliers of goods, supplies, and materials, then, at the option of the District, only those persons who have been pre- qualified will be eligible to submit bids, proposals, replies, or responses.

	a.	In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

	i.	Hold all required applicable state professional licenses in good standing;

	i.	Hold all required applicable federal licenses in good standing, if any;
	ii.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

	i.	Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Any firm or individual whose principal place of business is outside the State of Florida must also submit a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that foreign state to business entities whose principal places of business are in that foreign state, in the letting of any or all public contracts. Failure to submit such a written opinion or submission of a false or misleading written opinion may be grounds for rejection of the bid, proposal, reply, or response.

	a.	Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and this Rule. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

	a.	The lowest Responsive Bid, after taking into account the preferences provided for in this subsection, submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be accepted. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which does not grant a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of
Florida shall be awarded a preference of five percent (5%). If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which grants a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference equal to the preference granted by such foreign state.

To assure full understanding of the responsiveness to the solicitation requirements contained in an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

	a.	The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

	a.	The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

	a.	Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of goods, supplies, and materials under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

	a.	If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase goods, supplies, or materials, or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of goods, supplies, and materials, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the goods, supplies, and materials without further competitive selection processes.
	2.	Goods, Supplies, and Materials included in a Construction Contract Awarded Pursuant to Rule 3.5 or 3.6. There may be occasions where the District has undergone the competitive purchase of construction services which contract may include the provision of goods, supplies, or materials. In that instance, the District may approve a change order to the contract and directly purchase the goods, supplies, and materials. Such purchase of goods, supplies, and materials deducted from a competitively purchased construction contract shall be exempt from this Rule.

	1.	Exemption. Goods, supplies, and materials that are only available from a single source are exempt from this Rule. Goods, supplies, and materials provided by governmental agencies are exempt from this Rule. A contract for goods, supplies, or materials is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process. This Rule shall not apply to the purchase of goods, supplies or materials that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules.

	1.	Renewal. Contracts for the purchase of goods, supplies, and/or materials subject to this Rule may be renewed for a maximum period of five (5) years.

	1.	Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.053, 190.033, 287.017, 287.084, Fla. Stat.
Rule 3.9	Maintenance Services.

	1.	Scope. All contracts for maintenance of any District facility or project shall be set under the terms of this Rule if the cost exceeds the amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FOUR. A contract involving goods, supplies, and materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.

	1.	Procedure. When a purchase of maintenance services is within the scope of this Rule, the following procedures shall apply:

	a.	The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

	a.	Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

	a.	The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, or hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

	a.	If the District has pre-qualified suppliers of maintenance services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, and responses.

	a.	In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

	i.	Hold all required applicable state professional licenses in good standing;

	i.	Hold all required applicable federal licenses in good standing, if any;
	ii.	Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

	i.	Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

	a.	Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and these Rules. Minor variations in the bids, proposals, replies, and responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

	a.	The lowest Responsive Bid submitted in response to an Invitation to Bid by a Responsive and Responsible Bidder shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate or Competitive Solicitation the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, or responses.

	a.	The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No Vendor shall be
entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

	a.	The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

	a.	Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of maintenance services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

	a.	If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase the maintenance services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may proceed with the procurement of maintenance services, in the manner the Board determines is in the best interests of the District, which may include but is not limited to a direct purchase of the maintenance services without further competitive selection processes.

	1.	Exemptions. Maintenance services that are only available from a single source are exempt from this Rule. Maintenance services provided by governmental agencies are exempt from this Rule. A contract for maintenance services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

	1.	Renewal. Contracts for the purchase of maintenance services subject to this Rule may be renewed for a maximum period of five (5) years.

	1.	Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

	1.	Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), 190.033, Fla. Stat.
Law Implemented: §§ 119.0701, 190.033, 287.017, Fla. Stat.
Rule 3.10	Contractual Services.

	1.	Exemption from Competitive Purchase. Pursuant to Section 190.033(3) of the Florida Statutes, Contractual Services shall not be subject to competitive purchasing requirements. If an agreement is predominantly for Contractual Services, but also includes maintenance services or the purchase of goods and services, the contract shall not be subject to competitive purchasing requirements. Regardless of whether an advertisement or solicitation for Contractual Services is identified as an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, no rights or remedies under these Rules, including but not limited to protest rights, are conferred on persons, firms, or vendors proposing to provide Contractual Services to the District.

	1.	Contracts; Public Records. In accordance with Florida law, each contract for Contractual Services shall include provisions required by law that require the contractor to comply with public records laws.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 190.011(3), 190.033, Fla. Stat.
Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8,
and 3.9.

The resolution of any protests with respect to proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9 shall be in accordance with this Rule.

	1.	Filing.

	a.	With respect to a protest regarding qualifications, specifications, documentation, or other requirements contained in a Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation issued by the District, the notice of protest shall be filed in writing within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the first advertisement of the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s intended decision. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

	a.	Except for those situations covered by subsection (1)(a) of this Rule, any firm or person who is affected adversely by a District’s ranking or intended award under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9 and desires to contest the District’s ranking or intended award, shall file with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after receipt of the notice of the District’s ranking or intended award. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s ranking or intended award. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

	a.	If the requirement for the posting of a protest bond and the amount of the protest bond, which may be expressed by a percentage of the contract to be awarded or a set amount, is disclosed in the District’s competitive solicitation documents for a particular purchase under Rules 3.1, 3.2, 3.3,
3.4, 3.5, 3.6, 3.8, or 3.9, any person who files a notice of protest must post the protest bond. The amount of the protest bond shall be determined by District staff after consultation with the Board and within the limits, if any, imposed by Florida law. In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses, and attorney’s fees associated with hearing and defending the protest. In the event the protest is settled by mutual agreement of the parties, the protest bond shall be distributed as agreed to by the District and protestor.

	a.	The District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours, which are 9:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays.

	1.	Contract Execution. Upon receipt of a notice of protest which has been timely filed, the District shall not execute the contract under protest until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances showing that delay incident to protest proceedings will jeopardize the funding for the project, will materially increase the cost of the project, or will create an immediate and serious danger to the public health, safety, or welfare, the contract may be executed.

	1.	Informal Proceeding. If the Board determines a protest does not involve a disputed issue of material fact, the Board may, but is not obligated to, schedule an informal proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall be sent via certified mafacsimile, hand delivery, or email with delivery confirmationUnited States Mail, or hand delivery to the protestor and any substantially affected persons or parties not less than three (3) calendar days prior to such informal proceeding. Within thirty (30) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

	1.	Formal Proceeding. If the Board determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided for in section (3) of this Rule, the District shall schedule a formal hearing to resolve the protest. The Chairperson shall designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other qualified person as a hearing officer to conduct the hearing. The hearing officer may:

	a.	Administer oaths and affirmations;

	a.	Rule upon offers of proof and receive relevant evidence;

	a.	Regulate the course of the hearing, including any pre-hearing matters;
	b.	Enter orders; and

	a.	Make or receive offers of settlement, stipulation, and adjustment.

The hearing officer shall, within thirty (30) days after the hearing or receipt of the hearing transcript, whichever is later, file a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action. The District shall allow each party fifteen
(15) calendar days from receipt of the recommended orderdays in which to submit written exceptions to the recommended order. The District shall issue a final order within sixty (60) days after the filing of the recommended order.

	1.	Intervenors. Other substantially affected persons may join the proceedings as intervenors by filing a motion to intervene within 10 calendar days of the initial protest filing, onon appropriate terms thatwhich shall not unduly delay the proceedings.

	1.	Rejection of all Qualifications, Bids, Proposals, Replies and Responses after Receipt of Notice of Protest. If the Board determines there was a violation of law, defect, or an irregularity in the competitive solicitation process, the Bids, Proposals, Replies, and Responses are too high, or if the Board determines it is otherwise in the District’s best interest, the Board may reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew. If the Board decides to reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew, any pending protests shall automatically terminate.

	1.	Settlement. Nothing herein shall preclude the settlement of any protest under this Rule at any time.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 190.033, Fla. Stat.
Rule 4.0	Effective Date.

These Rules shall be effective [DATE], except that no election of officers required by these Rules shall be required until after the next regular election for the Board.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

TWELFTH ORDER OF BUSINESS
RESOLUTION 2025-09

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE	AMELIA	CONCOURSE		COMMUNITY DEVELOPMENT		DISTRICT	CONFIRMING AUTHORIZATION TO PAY INVOICES FOR WORK PREVIOUSLY APPROVED; AUTHORIZING THE CHAIR OR VICE CHAIR OF THE BOARD OF SUPERVISORS AND THE DISTRICT MANAGER TO ENTER INTO TIME SENSITIVE AND EMERGENCY CONTRACTS AND DISBURSE FUNDS FOR PAYMENT OF CERTAIN EXPENSES WITHOUT PRIOR APPROVAL OF THE BOARD OF SUPERVISORS; PROVIDING FOR A MONETARY THRESHOLD; AND PROVIDING FOR THE REPEAL OF PRIOR SPENDING AUTHORIZATIONS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Amelia Concourse Community Development District (“District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

WHEREAS, Section 190.011(5), Florida Statutes, authorizes the District to adopt resolutions which may be necessary for the conduct of District business; and
WHEREAS, the Board of Supervisors of the District (“Board”) typically meets on an as needed basis, and in no event more than monthly, to conduct the business of the District, including approval of proposals, authorizing the entering into of agreements or contracts, and authorizing the payment of District operating and maintenance expenses; and
WHEREAS, the Board contracted with the District Manager to timely pay the District’s vendors and perform other management functions; and
WHEREAS, the Board desires to confirm that the District Manager is authorized to pay invoices, regardless of the dollar amounts, for work previously approved by the Board and such payments do not need to be approved by the Board prior to payment; and

WHEREAS, the Board recognizes that certain time sensitive or emergency issues may arise from time to time that require approval outside of regular monthly meetings; and

WHEREAS, to conduct the business of the District in an efficient manner, recurring, non- recurring, and other disbursements for goods and services must be processed and paid in a timely manner; and

WHEREAS, the Board has determined that it is in the best interests of the District, and is necessary for the efficient administration of District operations; the health, safety, and welfare of the residents within the District; and the preservation of District assets and facilities, to authorize
limited spending authority to the Chair (or Vice Chair, if the Chair is unavailable) of the Board and the District Manager between regular monthly meetings, for work and services that are time sensitive and/or emergency in nature.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT:
	1.	Authorization to Pay Invoices for Work Previously Approved. The District Manager is authorized to pay invoices, regardless of the dollar amounts, for work previously approved by the Board in accordance with such contracts and such payments do not need to be approved by the Board prior to payment nor do they need to be re-approved by the Board at a future meeting.

	1.	Limited Spending Authorization. The Board hereby authorizes the individuals stated below to exercise their judgment to enter into time sensitive and emergency contracts and disburse funds up to the amounts stated below, without prior Board approval for expenses
(1) that are required to provide for the health, safety, and welfare of the residents within the District; (2) for the maintenance, repair, or replacement of a District asset; or (3) to remedy an unforeseen disruption in services relating to the District’s facilities or assets, if such disruption would result in significantly higher expenses unless the contract is entered into immediately.
	a.	The District Manager may individually authorize such expense up to $2,500.00 per proposal and/or event.
	b.	The Chair (or Vice Chair, if the Chair is unavailable) may individually authorize such expenses up to $10,000.00 per proposal and/or event.
	c.	The District Manager and Chair (or Vice Chair, if the Chair is unavailable) may jointly authorize such expenses up to $25,000.00 per proposal and/or event.

	1.	Ratification of Spending Authorization at Future Meeting. Any payment made or contract entered into pursuant to this Resolution shall be submitted to the Board at the next scheduled meeting for approval and ratification.

	1.	Repeal of Prior Spending Authorizations. All prior spending authorizations approved by resolution or motion of the Board are hereby repealed.
	2.	Effective Date. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED THIS 16TH DAY OF SEPTEMBER 2025.

ATTEST:	AMELIA CONCOURSE
COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

THIRTEENTH ORDER OF BUSINESS

B.
Amelia Concourse Community Development District Performance Measures/Standards & Annual Reporting Form
October 1, 2025 – September 30, 2026

	1.	 Community Communication and Engagement Goal 1.1: Public Meetings Compliance
Objective: Hold regular Board of Supervisor meetings to conduct CDD-related business and discuss community needs.
Measurement: Number of public board meetings held annually as evidenced by meeting minutes and legal advertisements.
Standard: A minimum of two board meetings were held during the Fiscal Year or more as may be necessary or required by local ordinance and establishment requirements.
Achieved: Yes D No D
Goal 1.2: Notice of Meetings Compliance
Objective: Provide public notice of each meeting at least seven days in advance, as specified in Section 190.007(1), using at least two communication methods.
Measurement: Timeliness and method of meeting notices as evidenced by posting to CDD website, publishing in local newspaper and via electronic communication.
Standard: 100% of meetings were advertised with 7 days’ notice per statute by at least two methods (i.e., newspaper, CDD website, electronic communications).
Achieved: Yes D No D
Goal 1.3: Access to Records Compliance
Objective: Ensure that meeting minutes and other public records are readily available and easily accessible to the public by completing monthly CDD website checks.
Measurement: Monthly website reviews will be completed to ensure meeting minutes and other public records are up to date as evidenced by District Management’s records.
Standard: 100% of monthly website checks were completed by District Management.
Achieved: Yes D No D
	1.	 Infrastructure and Facilities Maintenance
Goal 2.1: Engineer or Field Management Site Inspections
Objective: Engineer or Field Manager will conduct inspections to ensure safety and proper functioning of the District’s infrastructure.
Measurement: Field Manager and/or District Engineer visits were successfully completed per agreement as evidenced by Field Manager and/or District Engineer’s reports, notes or other record keeping method.
Standard: 100% of site visits were successfully completed as described within the applicable services agreement
Achieved: Yes D No D
Goal 2.2: District Infrastructure and Facilities Inspections
Objective: District Engineer will conduct an annual inspection of the District’s infrastructure and related systems.
Measurement: A minimum of one inspection completed per year as evidenced by District Engineer’s report related to district’s infrastructure and related systems.
Standard: Minimum of one inspection was completed in the Fiscal Year by the District’s Engineer.
Achieved: Yes D No D
	1.	 Financial Transparency and Accountability Goal 3.1: Annual Budget Preparation
Objective: Prepare and approve the annual proposed budget by June 15 and adopt the final budget by September 30 each year.
Measurement: Proposed budget was approved by the Board before June 15 and final budget was adopted by September 30 as evidenced by meeting minutes and budget documents listed on CDD website and/or within district records.
Standard: 100% of budget approval & adoption were completed by the statutory deadlines and posted to the CDD website.
Achieved: Yes D No D
Goal 3.2: Financial Reports
Objective: Publish to the CDD website the most recent versions of the following documents: Annual audit, current fiscal year budget with any amendments, and most recent financials within the latest agenda package.
Measurement: Annual audit, previous years’ budgets, and financials are accessible to the public as evidenced by corresponding documents on the CDD’s website.
Standard: CDD website contains 100% of the following information: Most recent annual audit, most recently adopted/amended fiscal year budget, and most recent agenda package with updated financials.
Achieved: Yes D No D
Goal 3.3: Annual Financial Audit
Objective: Conduct an annual independent financial audit per statutory requirements and publish the results to the CDD website for public inspection and transmit to the State of Florida.
Measurement: Timeliness of audit completion and publication as evidenced by meeting minutes showing board approval and annual audit is available on the CDD’s website and transmitted to the State of Florida.
Standard: Audit was completed by an independent auditing firm per statutory requirements and results were posted to the CDD website and transmitted to the State of Florida.
Achieved: Yes D No D

Chair/Vice Chair:			Date:	 Print Name:		
Amelia Concourse Community Development District

District Manager:			Date:	 Print Name:		
Amelia Concourse Community Development District

C.

1.

Amelia Concourse
Community Development District
Amenity Management & Field Operations Report

Kelly Mullins
FIELD OPERATIONS MANAGER GOVERNMENTAL MANAGEMENT SERVICES
Amelia Concourse Community Development District

Amenity & Field Operations Report
September 16, 2025
To:	Board of Supervisors
From:	Kelly Mullins
Field Operations Manager

RE:	Amelia Concourse Amenity & Field Operations Report

The following is a summary of items related to the amenity center, field operations & maintenance of Amelia Concourse CDD.

	•	GMS staff is monitoring the security system and cameras, making necessary corrections, and notifying the security company when any technical issues arise.
	•	All amenity center rental requests are being scheduled and coordinated by GMS.
	•	New resident and replacement cards are being coordinated and distributed by GMS.
	•	Checks payable to the CDD for replacement cards and reservations are being deposited and documented by GMS.
	•	GMS staff is rearranging the meeting room as necessary after HOA meetings and resident rentals.
	•	Garbage is being taken to the curb weekly by GMS staff.
	•	Pool chemicals are being monitored and ordered by GMS.
	•	The new cleaners are doing a great job. Bathrooms and social room are being cleaned twice a week. Trash is being emptied twice a week, or more frequently is needed. Bathrooms are being restocked as necessary.	

Completed Projects - Landscaping	

For any questions or comments regarding the above information please contact:
Kelly Mullins, Field Operations Manager, at acmanager@gmsnf.com

Respectfully,
Kelly Mullins, LCAM

2.
ESTIMATE
LV Fence & Gates, LLC
PO Box 195664
Winter Springs, FL 32719

Note to customer

LVFencesandGates@gmail.com
+1 (407) 383-6443
http://www.lvfenceandgates.com

Total	$685.00

*LV FENCE & GATES TERMS AND CONDITIONS ARE INCORPORATED INTO THIS DOCUMENT BY REFERENCE AND TOGETHER REPRESENT THE ENTIRE AGREEMENT. CUSTOMER’S SIGNATURE ON THE INVOICE OR QUOTE/ESTIMATE SHALL BE CONSIDERED ACCEPTANCE OF THE REFERENCED TERMS AND CONDITIONS AND COMMITMENT TO PAY FOR THE SERVICES AND MATERIALS BEING PROVIDED UNDER THOSE TERMS AND CONDITIONS.

Feel free to contact us if you have any questions. We look forward to working with you!
Lake 386-916-4837 or Toby 407-383-6443

Have a great day! LV Fence & Gates

Thank you for your business!

Signature	
Expiry date
09/22/2025

3.

Work Order Proposal	Proposal Date:	8/28/2025
Proposal Work Order #:	83334
Property Name:	Amelia Concourse CDD
Address:	85200 Amaryllis Ct, Fernandina Beach, FL 32034
Client Contact:	Chip Dellinger acmanager@gmsnf.com
Client Phone #:

Tree removal
Prepared By:	WILLIAM FLANNERY

This proposal outlines the flush cut and complete removal of a dead tree located near Bellflower. The scope of work includes safely cutting the tree at ground level, removing all debris, and ensuring the site is left clean and level. Our team will utilize professional equipment and follow industry-standard safety protocols to complete the project efficiently. This enhancement will improve the aesthetic appeal and safety of the landscape by eliminating the hazardous dead tree.

DESCRIPTION	QTY	SIZE	UNIT PRICE	EXT PRICE	TOTAL PRICE	
Tree Work					$2,025.00	
Tree - Subcontractor				$2,025.00		
Total for Work Order #83334					$2,025.00	

TERMS & CONDITIONS

	1.	Plant Guarantee. The Greenery, Inc. guarantees all plantings we supply and install for one year that are covered under an automated irrigation system and maintained under a continuous maintenance agreement by the Greenery, Inc.. This guarantee does not apply to plants that are lost due to abuse, vandalism, animals, fire, lightning, hail, vehicular damage, freeze, neglect, nor Acts of God.

	1.	Exclusions. Transplanted materials, annuals and flowers, plants in pots and planters, and all types of Sod are EXCLUDED from the Plant Guarantee.

	1.	Deer. Damage to or loss of plants due to deer is not covered by any guarantee, expressed or implied. The Greenery, Inc. makes every effort to use deer resistant material; however, due to the increase in their population and their changing habits, the Greenery, Inc. is not responsible for any resultant damage.

	1.	Tree Work. Stumps from tree removal will be cut to within approximately twelve inches above ground level. Stump grinding or removal is not included unless otherwise specified in this proposal. Wood will be left on the premises where lowered and dropped and will be cut into firewood length (approximately 16 to 24 inches lengthwise) unless specified otherwise in this proposal. Splitting, moving or hauling of wood or wood chips will be performed only if specifically stated in this proposal.

	1.	Utility Locates. The Greenery Inc. will call in the utility locates before starting the job. It is the responsibility of the Client/Owner to call in any private utilities that are outside normal location utilities. The Greenery Inc. is not responsible for damage to underground irrigation lines, wiring, pipes, utilities, invisible fencing, or lighting systems whose locations are not properly marked.

	1.	Irrigation Pricing. The existing automated irrigation system is checked at new landscaping areas, adjusted for proper coverage and broken heads and nozzles are replaced as needed. Irrigation adjustments, repairs and additions are billed on a Labor and Materials basis. Labor Rate is $ 75 / hour. Any irrigation prices included in this bid are an estimation only.

	1.	New Construction Irrigation Installation. Sleeves under roads and sidewalks must be accurately marked and no deeper than 4 feet below surface grade. A water source must be provided by Client/Owner/Developer prior to commencement of irrigation installation. Any temporary irrigation pipe that needs to be installed to access water source, will be billed in addition. The connection of the backflow device to the water meter is the responsibility of the Client/Owner.

	1.	Drainage. Any drainage installation is meant to improve conditions, but does not guarantee a complete elimination of issues. Standing water, puddling, saturated soils and washouts may still occur. Additional work may be needed after initial work is completed. Standing water for up to 48 hours after a significant rainfall is typical for the Lowcountry.

	1.	Access to Jobsite. Client/Owner is to provide all utilities to perform the work. Client/Owner will furnish access to all parts of jobsite where Contractor is to perform work as required by the Contract or other functions related thereto, during normal business hours and other reasonable periods of time. Contractor will perform the work as reasonably practical after the owner makes the site available for the performance of the work.

	1.	Invoicing. Client/Owner will make payment to Contractor within fifteen (15) days upon receipt of invoice. In the event that the completion of work requires more than thirty (30) days, a progress bill will be presented by month end and will be paid within fifteen (15) days upon receipt of invoice.

	1.	Disclaimer. This proposal was estimated and priced based upon a site visit and visual inspection from ground level using ordinary means, at or about the time the proposal was prepared. The price quoted in this proposal for the work described is the result of that ground level visual inspection and therefore our company will not be liable for any additional costs or damages for additional work not described herein, or liable for any incidents/accidents resulting from conditions that were not ascertainable by said ground level visual inspection by ordinary means at the time said inspection was performed. Contractor cannot be held responsible for unknown or otherwise hidden defects. Any corrective work proposed herein cannot guarantee exact results. Professional engineering and/or certified landscape architectural design services are not included in this agreement and are not provided by the Contractor. Any design defects in the Contract Documents are the sole responsibility of the Owner. If the Client/Owner must engage a licensed engineer, architect and/or landscape design professional, any costs concerning these Design Services are to be paid by the Client/Owner directly to the designer involved.

	1.	Promotional Clause. The client hereby assigns the Contractor the irrevocable and unrestricted right to use and publish photographs of the work performed for editorial, trade, advertising, educational and any other purpose in any manner and medium; to alter the same without restriction; and to copyright the same without restriction. The Client releases all
claim to profits that may arise from use of images.

	1.	Payment. All unpaid balances over 30 days from date of invoice will be subject to the maximum finance charge allowable by law. The Greenery will be entitled to all costs of collection, including reasonable attorneys' fees and it shall be relieved of any obligation to continue performance under this or any other Contract with Client/Owner. Interest at a per annum rate of 1.5% per month (18% per year) or the highest rate permitted by law, may be charged on unpaid balance 30 days after billing. Failure to make payment when due for completed work may result in a mechanic's lien on the title of your property. Credit card payments are subject to a 3% processing fee.

	1.	A 50% deposit of the total project cost is required to initiate the work. Please refer to the work order number when making your payment. Upon receipt of the deposit, we will confirm the schedule and begin preparing for the installation.

	1.	The pricing outlined in this proposal is valid for 60 days from the date of issue. After this period, the proposal may be subject to revision based on market conditions and material costs.

Property Name:	Amelia Concourse CDD	Proposal Date:	8/28/2025	
Address:	85200 Amaryllis Ct, Fernandina Beach, FL 32034	Proposal Work Order #:	83334	
Client Contact:
Client Phone #:	Chip Dellinger acmanager@gmsnf.com	Prepared By:	WILLIAM FLANNERY	

Total:	$2,025.00 Deposit Amount (50%):	$1,012.50
The pricing outlined in this proposal is valid for 60 days from the date of issue. After this period, the proposal may be subject to revision based on market conditions and material costs.

By Date
WILLIAM FLANNERY	By

WILLIAM FLANNERY
8/28/2025	Date

The Greenery, Inc.

FOURTEENTH ORDER OF BUSINESS

A.

Amelia Concourse
Community Development District

Unaudited Financial Reporting
August 31, 2025

Amelia Concourse
Community Development District Combined Balance Sheet
August 31, 2025

General Fund	Debt Service Fund	Capital Reserve Fund	Capital Project Fund	Totals Governmental Funds				
Assets:
Cash:
Operating Account	$	26,677	

$	-	

$	-	

$	-	

$	26,677				
Due from Capital Reserve Fund	13,041	-	-	-	13,041				
Investments:
State Board of Administration (SBA)	63,627	
-	
238,008	
-	
301,635				
Custody (US Bank)	505,822	-	-	-	505,822				
Series 2007
Reserve	-	
112,263	
-	
-	
112,263				
Revenue	-	122,426	-	-	122,426				
Prepayment	-	10,273	-	-	10,273				
Cost of Issuance	-	-	-	1	1				
Series 2016
Reserve	-	
72,287	
-	
-	
72,287				
Revenue	-	96,905	-	-	96,905				
Series 2019A
Reserve	-	
106,301	
-	
-	
106,301				
Revenue	-	78,451	-	-	78,451				
Prepayment	-	81	-	-	81				
Construction	-	-	-	14,147	14,147				
Series 2019B
Prepayment	-	
265	
-	
-	
265				
Construction	-	-	-	668,859	668,859				
Prepaid Expenses	6,063	-	-	-	6,063				
Deposits	2,475	-	-	-	2,475				
Total Assets	$  617,704	$	599,252	$ 238,008	$  683,007	$	2,137,971				
Liabilities:
Accrued Expenditures	

$	4,757	

$	-		

$	-	

$	-		

$	4,757	
Due to General Fund	-		-	13,714		-	13,714	
Total Liabilites	$	4,757	$	-	$	13,714	$	-	$	18,471							
Fund Balance: Nonspendable: Prepaid Items	

$	6,063	$	-	$	-	$	-	$	6,063							
Deposits Restricted for:
Debt Service - Series	2,475	-	-	-	2,475

-	599,252	-	-	599,252							
Capital Project - Series	-	-	-	683,007	683,007							
Assigned for:								
Capital Reserve Fund	-	-	224,294	-	224,294			
Unassigned	604,410	-	-	-	604,410			
Total Fund Balances	$  612,948	$	599,252	$ 224,294	$  683,007	$	2,119,500			
								
Total Liabilities & Fund Balance	$	617,704	$	599,252	$	238,008	$	683,007	$	2,137,971			
Amelia Concourse
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Revenues:					
Special Assessments - Tax Roll	$	459,139	$	459,139	$	465,187	$	6,048	
Interest Income	5,000	5,000	22,138	17,138	
Other Income	500	500	1,770	1,270	

Total Revenues	$	464,639	$	464,639	$	489,095	$	24,456	

Expenditures:					
General & Administrative:					
Supervisors	$	6,000	$	5,500	$	3,400	$	2,100	
FICA Expense	459	421	260	161	
Travel	300	275	-	275	
Engineering	7,500	7,500	7,915	(415)	
Attorney Fees	30,000	27,500	18,073	9,427	
Annual Audit	4,350	-	-	-	
Dissemination	11,798	10,815	11,115	(300)	
Assessment Roll	8,427	8,427	8,427	-	
Property Appraiser	5,000	5,000	4,640	360	
Trustee Fees	13,588	13,961	13,961	-	
Arbitrage	1,800	1,650	1,200	450	
Management Fees	51,588	47,289	47,289	(0)	
Information Technology	2,247	2,060	2,060	0	
Website Maintenance	1,124	1,030	1,030	(0)	
Telephone	500	458	213	245	
Postage	1,000	917	451	466	
Insurance	11,580	11,580	11,264	316	
Printing and Binding	750	750	996	(246)	
Legal Advertising	2,500	2,292	1,036	1,256	
Other Current Charges	1,000	917	841	76	
Office Supplies	100	92	4	88	
Dues, Licenses & Subscriptions	175	175	175	-	

Total General & Administrative	$	161,785	$	148,607	$	134,350	$	14,257	

Operations & Maintenance

Field:

Contract Services:
Landscape Maintenance	
$	45,000	
$	41,250	
$	34,947	
$	6,303	
Lake Maintenance	7,000	6,417	4,048	2,369	
Field Operations Management	16,800	15,400	15,400	-	
Repairs & Maintenance: Repairs & Maintenance	
18,000	
18,000	
13,714	
4,286	
Irrigation Repairs	4,000	3,667	1,227	2,440	
Landscape Contingency	10,000	10,000	14,704	(4,704)	
Utilities: Electric	

35,000	

32,083	

31,586	

497	
Water & Sewer	15,000	15,000	17,977	(2,976)	

Subtotal Field	$	150,800	$	141,817	$	133,603	$	8,214	
Amelia Concourse
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Amenity Center:					
Insurance	$	22,207	$	22,207	20,242	$	1,965	
Facility Management	16,800	15,400	15,400	-	
Pool Maintenance	18,318	16,792	16,792	-	
Pool Chemicals	13,000	13,000	14,212	(1,212)	
Pool Permits	530	530	515	15	
Cable	2,200	2,017	1,806	210	
Janitorial	9,841	9,021	9,021	(0)	
Facility Maintenance	13,596	12,463	8,496	3,967	
Pest Control	1,000	1,000	1,161	(161)	
Refuse	750	688	691	(3)	
Holiday Decorations	2,000	1,833	-	1,833	
Reserves:
Capital Reserve Funding	
75,000	
-	
-	
-	

Subtotal Amenity Center:	$	175,242	$	94,950	$	88,336	$	6,614	

Total Operations & Maintenance	$	326,042	$	236,766	$	221,938	$	14,828	

Total Expenditures	$	487,827	$	385,373	$	356,288	$	29,085	

Excess (Deficiency) of Revenues over Expenditures	$	(23,188)	$	79,265	$	132,806	$	53,541	

Other Financing Sources/(Uses):

Transfer In/(Out)

$	-	$

-	$	-	$	-

Total Other Financing Sources/(Uses)	$	-	$	-	$	-	$	-	

Net Change in Fund Balance	$	(23,188)	$	79,265	$	132,806	$	53,541	

Fund Balance - Beginning	$	23,188	$	480,141	

Fund Balance - Ending	$	-	$	612,948	
Amelia Concourse
Community Development District Month to Month

Revenues:

Special Assessments - Tax Roll	$	-	$	42,684	$	411,259	$	2,450	$	-	$	-	$	8,794	$	-	$	-	$	-	$	-	$	-	$	465,187		
Interest Income	1,509	1,112	1,119	2,545	2,632	2,545	2,098	2,155	2,374	2,013	2,036	-	22,138	
Other Income	-	-	30	500	-	150	260	-	-	330	500	-	1,770	
Total Revenues	$	1,509	$	43,796	$	412,408	$	5,495	$	2,632	$	2,695	$	11,152	$	2,155	$	2,374	$	2,343	$	2,536	$	-	$	489,095		

Expenditures:														
General & Administrative:														
Supervisors	$	-	$	600	$	-	$	600	$	-	$	600	$	400	$	600	$	-	$	600	$	-	$	-	$	3,400		
FICA Expense	-	46	-	46	-	47	30	46	-	46	-	-	260	
Travel	-	-	-	-	-	-	-	-	-	-	-	-	-	
Engineering	-	3,183	508	1,015	653	730	-	1,465	-	363	-	-	7,915	
Attorney Fees	672	2,787	313	3,250	361	2,517	806	2,402	812	4,154	-	-	18,073	
Annual Audit	-	-	-	-	-	-	-	-	-	-	-	-	-	
Dissemination	1,083	983	983	983	983	983	1,183	983	983	983	983	-	11,115	
Assessment Roll	8,427	-	-	-	-	-	-	-	-	-	-	-	8,427	
Property Appraiser	-	4,640	-	-	-	-	-	-	-	-	-	-	4,640	
Trustee Fees	8,979	-	-	-	-	-	3,754	-	-	-	1,228	-	13,961	
Arbitrage	-	-	-	-	-	-	600	-	-	-	600	-	1,200	
Management Fees	4,299	4,299	4,299	4,299	4,299	4,299	4,299	4,299	4,299	4,299	4,299	-	47,289	
Information Technology	187	187	187	187	187	187	187	187	187	187	187	-	2,060	
Website Maintenance	94	94	94	94	94	94	94	94	94	94	94	-	1,030	
Telephone	-	34	-	42	-	58	-	29	-	47	3	-	213	
Postage	8	9	11	2	4	5	12	5	345	11	39	-	451	
Insurance	11,264	-	-	-	-	-	-	-	-	-	-	-	11,264	
Printing and Binding	133	1	38	1	54	9	25	12	610	0	112	-	996	
Legal Advertising	-	-	-	-	-	-	-	-	1,036	-	-	-	1,036	
Other Current Charges	-	-	10	-	827	-	-	-	1	1	1	-	841	
Office Supplies	0	0	0	-	0	-	1	-	1	1	1	-	4	
Dues, Licenses & Subscriptions	175	-	-	-	-	-	-	-	-	-	-	-	175	
Total General & Administrative	$	35,321	$	16,863	$	6,443	$	10,518	$	7,462	$	9,530	$	11,389	$	10,123	$	8,368	$	10,786	$	7,547	$	-  $	134,350		

Operations & Maintenance														
Field:														
Contract Services: Landscape Maintenance	
$	3,177	
$	3,177	
$	3,177	
$	3,177	
$	3,177	
$	3,177	
$	3,177	
$	3,177	
$	3,177	
$	3,177	
$	3,177	
$	-	$	34,947		
Lake Maintenance	368	368	368	368	368	368	368	368	368	368	368	-	4,048	
Field Operations Management	1,400	1,400	1,400	1,400	1,400	1,400	1,400	1,400	1,400	1,400	1,400	-	15,400	
Repairs & Maintenance: Repairs & Maintenance	

5,189	

-	

1,712	

-	

1,924	

752	

349	

-	

1,298	

2,115	

376	

-	

13,714	
Irrigation Repairs	-	-	-	-	-	-	-	1,227	-	-	-	-	1,227	
Landscape Contingency	1,600	1,258	2,500	-	-	2,960	-	-	-	6,385	-	-	14,704	

Utilities:														
Electric	2,843	2,806	2,779	2,899	2,894	2,801	2,813	2,893	2,879	2,925	3,054	-	31,586		
Water & Sewer	2,176	1,678	1,722	1,432	1,432	1,539	1,593	1,595	1,595	1,337	1,876	-	17,977		
Subtotal Field Expenditures	$	16,754	$	10,687	$	13,658	$	9,276	$	11,195	$	12,997	$	9,700	$	10,661	$	10,717	$	17,707	$	10,251	$	-  $	133,603		
Amelia Concourse
Community Development District Month to Month

Amenity Center:

Insurance	$	20,242	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	20,242	
Facility Management	1,400	1,400	1,400	1,400	1,400	1,400	1,400	1,400	1,400	1,400	1,400	-	15,400		
Pool Maintenance	1,527	1,527	1,527	1,527	1,527	1,527	1,527	1,527	1,527	1,527	1,527	-	16,792		
Pool Chemicals	2,002	717	935	1,399	316	967	1,098	967	2,087	2,183	1,541	-	14,212		
Pool Permits	-	-	-	-	-	-	515	-	-	-	-	-	515		
Cable	162	162	162	162	163	163	163	163	163	163	181	-	1,806		
Janitorial	820	820	820	820	820	820	820	820	820	820	820	-	9,021		
Facility Maintenance	195	2,084	195	195	1,925	1,765	1,253	-	418	-	466	-	8,496		
Pest Control	81	81	81	81	81	81	81	81	432	-	81	-	1,161		
Refuse	59	59	61	61	61	61	61	62	68	68	68	-	691		
Holiday Decorations	-	-	-	-	-	-	-	-	-	-	-	-	-		
Reserves:
Capital Reserve Fund	

-	

-	

-	

-	

-	

-	

-	

-	

-	

-	

-	

-	-		
Subtotal Amenity Center:	$	26,488	$	6,850	$	5,181	$	5,646	$	6,293	$	6,783	$	6,918	$	5,019	$	6,914	$	6,160	$	6,084	$	-  $	88,336		
														
Total Operations & Maintenance	$	43,242	$	17,538	$	18,839	$	14,922	$	17,488	$	19,781	$	16,618	$	15,679	$	17,630	$	23,867	$	16,335	$	-  $	221,938		
														
Total Expenditures	$	78,563	$	34,401	$	25,282	$	25,440	$	24,950	$	29,310	$	28,008	$	25,802	$	25,998	$	34,653	$	23,882	$	-  $	356,288		
														
Excess (Deficiency) of Revenues over Expenditures	$	(77,054)	$	9,395	$	387,126	$	(19,945)	$	(22,317)	$	(26,615)	$	(16,856)	$	(23,647)	$	(23,624)	$	(32,310)	$	(21,346)	$	-  $	132,806		

Other Financing Sources/Uses:														
Transfer In/(Out)	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-		
Total Other Financing Sources/Uses	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-		
														
Net Change in Fund Balance	$	(77,054)	$	9,395	$	387,126	$	(19,945)	$	(22,317)	$	(26,615)	$	(16,856)	$	(23,647)	$	(23,624)	$	(32,310)	$	(21,346)	$	-  $	132,806		
Amelia Concourse
Community Development District Debt Service Fund Series 2007
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Revenues:					
Special Assessments - Tax Roll	$	111,295	$	111,295	$	113,228	$	1,933	
Special Assessments - Prepayment	-	-	10,273	10,273	
Interest Income	5,000	5,000	10,496	5,496	
Total Revenues	$	116,295	$	116,295	$	133,998	$	17,702	

Expenditures:					
Interest - 11/1	$	29,900	$	29,900	$	29,900	$	-	
Interest - 5/1	29,900	29,900	29,900	-	
Principal - 5/1	50,000	50,000	50,000	-	
Total Expenditures	$	109,800	$	109,800	$	109,800	$	-	
					
Excess (Deficiency) of Revenues over Expenditures	$	6,495	$	6,495	$	24,198	$	17,702	

Other Financing Sources/(Uses):					
Property Appraiser	$	(1,200)	$	(1,200)	$	(1,129)	$	71	
Transfer (Out)	-	-	-	-	
Transfer In	-	-	-	-	
Total Other Financing Sources/(Uses)	$	(1,200)	$	(1,200)	$	(1,129)	$	71	
					
Net Change in Fund Balance	$	5,295	$	5,295	$	23,068	$	17,773	
					
Fund Balance - Beginning	$	103,187		$	221,893		
					
Fund Balance - Ending	$	108,483		$	244,961		
Amelia Concourse
Community Development District Debt Service Fund Series 2016
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Revenues:					
Special Assessments - Tax Roll	$	146,859	$	146,859	$	148,470	$	1,611	
Interest Income	5,000	5,000	7,983	2,983	
Total Revenues	$	151,859	$	151,859	$	156,452	$	4,593	

Expenditures:					
Interest - 11/1	$	52,500	$	52,500	$	52,500	$	-	
Principal Prepayment - 11/1	-	-	5,000	(5,000)	
Interest - 5/1	52,500	52,500	52,350	150	
Principal - 5/1	35,000	35,000	35,000	-	
Principal Prepayment - 5/1	-	-	5,000	(5,000)	
Total Expenditures	$	140,000	$	140,000	$	149,850	$	(9,850)	
					
Excess (Deficiency) of Revenues over Expenditures	$	11,859	$	11,859	$	6,602	$	(5,257)	

Other Financing Sources/(Uses):					
Property Appraiser	$	(1,500)	$	(1,500)	$	(1,481)	$	19	
Transfer In/(Out)	-	-	-	-	
Total Other Financing Sources/(Uses)	$	(1,500)	$	(1,500)	$	(1,481)	$	19	
					
Net Change in Fund Balance	$	10,359	$	10,359	$	5,121	$	(5,238)	
					
Fund Balance - Beginning	$	92,266		$	164,071		
					
Fund Balance - Ending	$	102,625		$	169,193		
Amelia Concourse
Community Development District Debt Service Fund Series 2019A
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Revenues:					
Special Assessments - Tax Roll	$	179,916	$	179,916	$	181,889	$	1,973	
Special Assessments - Prepayment	-	-	15,603	15,603	
Interest Income	5,000	5,000	9,116	4,116	
Total Revenues	$	184,916	$	184,916	$	206,608	$	21,692	

Expenditures:					
Interest - 11/1	$	66,529	$	66,529	$	66,529	$	-	
Interest - 5/1	66,529	66,529	66,529	-	
Principal - 5/1	45,000	45,000	45,000	-	
Principal Prepayment - 5/1	-	-	20,000	(20,000)	
Total Expenditures	$	178,058	$	178,058	$	198,058	$	(20,000)	
					
Excess (Deficiency) of Revenues over Expenditures	$	6,859	$	6,859	$	8,551	$	1,692	

Other Financing Sources/(Uses):					
Property Appraiser	$	(1,900)	$	(1,900)	$	(1,814)	$	86	
Transfer In/(Out)	-	-	(4,281)	(4,281)	
Total Other Financing Sources/(Uses)	$	(1,900)	$	(1,900)	$	(6,096)	$	(4,196)	
					
Net Change in Fund Balance	$	4,959	$	4,959	$	2,455	$	(2,504)	
					
Fund Balance - Beginning	$	75,131		$	182,378		
					
Fund Balance - Ending	$	80,089		$	184,833		
Amelia Concourse
Community Development District Debt Service Fund Series 2019B
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Revenues:					
Special Assessments - Tax Roll Interest Income	$	-	$
-	-	$	-
-	10	$	-
10	
Total Revenues	$	-	$	-	$	10	$	10	

Expenditures:					
Interest - 11/1
Principal Prepayment - 11/1	$	-	$
-	-	$	-
-	-	$	-
-	
Total Expenditures	$	-	$	-	$	-	$	-	
					
Excess (Deficiency) of Revenues over Expenditures	$	-	$	-	$	10	$	10	

Other Financing Sources/(Uses):					
Transfer In Transfer (Out)	$	-	$
-	-	$	-
-	-	$	-
-	
Total Other Financing Sources/(Uses)	$	-	$	-	$	-	$	-	
					
Net Change in Fund Balance	$	-	$	-	$	10	$	10	
					
Fund Balance - Beginning	$	-	$	255		
					
Fund Balance - Ending	$	-	$	266		
Amelia Concourse
Community Development District Statement of Revenues and Expenditures

Capital Projects Funds

For The Period Ending August 31, 2025

Description	SE 2007	SE 2019A	SE 2019B	
Revenues				
Interest Income	$	-	$	435	$24,654	
Transfer In	-	4,281	-	
Total Revenues	$	-	$	4,716	$	24,654	

Expenditures				
Capital Outlay	$	-	$	-	$	943	
Total Expenditures	$	-	$	-	$	943	
				
Excess Revenues (Expenditures)	$	-	$	4,716	$	23,711	
				
Beginning Fund Balance	$	1	$	9,432	$	645,147	
				
Ending Fund Balance	$	1	$	14,147	$	668,859	
Amelia Concourse
Community Development District Capital Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Revenues					
Capital Reserve Funding	$	75,000	$	-	$	-	$	-	
Interest	5,000	5,000	9,904	4,904	
Total Revenues	$	80,000	$	5,000	$	9,904	$	4,904	

Expenditures:					
Capital Outlay	$	20,000	$	18,333	$	-	$	18,333	
Repair and Replacements	50,000	45,833	17,064	28,769	
Total Expenditures	$	70,000	$	64,167	$	17,064	$	47,103	
					
Excess (Deficiency) of Revenues over Expenditures	$	10,000		$	(7,160)		

Other Financing Sources/(Uses)					
Transfer In/(Out)	$	-	$	-	$	-	$	-	
Total Other Financing Sources (Uses)	$	-	$	-	$	-	$	-	
					
Net Change in Fund Balance	$	10,000		$	(7,160)		
					
Fund Balance - Beginning	$	229,337		$	231,454		
					
Fund Balance - Ending	$	239,337		$	224,294		
Amelia Concourse
Community Development District Long Term Debt Report

Series 2007, Capital Improvement Revenue Bonds			

Optional Redemption Date	
5/1/2017		
Interest Rate	5.75%		
Maturity Date	5/1/2038		
Reserve Fund Definition	7.0264% of Deemed Outstanding		
Reserve Fund Requirement	$	112,263		
Reserve Fund Balance	112,263		
Excess Funds Revenue Acc 11/2	Any lawful Purpose		
Bonds outstanding - 9/30/2013		$	7,255,000	
Less: November 1, 2013		-	
Less: May 1, 2014 (Mandatory)		(125,000)	
Less: May 1, 2014 (Prepayment)		(65,000)	
Less: May 1, 2014 (Prior Years)		(435,000)	
Less: November 1, 2014 (Prepayment)		(85,000)	
Less: May 1, 2015 (Prepayment)		(75,000)	
Less: December 16, 2021 (Partial Redemption)		(895,000)	
Less: May 1, 2022 (Prepayment)		(200,000)	
Less: August 8, 2023 (Partial Redemption)		(4,270,000)	
Less: May 1, 2024 (Prepayment)		(15,000)	
Less: May 1, 2024 (Mandatory)		(50,000)	
Less: May 1, 2025 (Mandatory)		(50,000)	
Current Bonds Outstanding		$	990,000	

Series 2016, Capital Improvement Revenue Bonds			

Optional Redemption Date	
5/1/2026		
Interest Rate	6.00%		
Maturity Date	5/1/2047		
Reserve Fund Definition	50% of MADS		
Reserve Fund Requirement	$	72,287		
Reserve Fund Balance	72,287		
Excess Funds Revenue Acc 11/2	Any lawful Purpose		
Bonds outstanding - 6/30/2016		$	3,385,000	
Less: May 1, 2018 (Mandatory)		(40,000)	
Less: May 1, 2018 (Prepayment)		(60,000)	
Less: November 1, 2018 (Prepayment)		(160,000)	
Less: May 1, 2019 (Mandatory)		(40,000)	
Less: May 1, 2019 (Prepayment)		(95,000)	
Less: November 1, 2019 (Prepayment)		(600,000)	
Less: May 1, 2020 (Prepayment)		(235,000)	
Less: May 1, 2020 (Mandatory)		(35,000)	
Less: November 1, 2020 (Prepayment)		(105,000)	
Less: May 1, 2021 (Prepayment)		(80,000)	
Less: May 1, 2021 (Mandatory)		(30,000)	
Less: November 1, 2021 (Prepayment)		(5,000)	
Less: May 1, 2022 (Prepayment)		(5,000)	
Less: May 1, 2022 (Mandatory)		(30,000)	
Less: November 1, 2022 (Prepayment)		(15,000)	
Less: May 1, 2023 (Prepayment)		(20,000)	
Less: May 1, 2023 (Mandatory)		(35,000)	
Less: November 1, 2023 (Prepayment)		(5,000)	
Less: May 1, 2024 (Prepayment)		(5,000)	
Less: May 1, 2024 (Mandatory)		(35,000)	
Less: November 1, 2024 (Prepayment)		(5,000)	
Less: May 1, 2025 (Prepayment)		(35,000)	
Less: May 1, 2025 (Mandatory)		(5,000)	
Current Bonds Outstanding		$	1,705,000	
Amelia Concourse
Community Development District Long Term Debt Report

Series 2019A, Capital Improvement Revenue Bonds			

Optional Redemption Date	
5/1/2029		
Interest Rate	5.65%		
Maturity Date	5/1/2049		
Reserve Fund Definition	50% of MADS		
Reserve Fund Requirement	$	106,301		
Reserve Fund Balance	106,301		
Excess Funds Revenue Acc 11/2	Any lawful Purpose		
Bonds outstanding - 03/20/2019		$	3,035,000	
Less: May 1, 2020 (Mandatory)		(40,000)	
Less: February 1, 2021 (Prepayment)		(40,000)	
Less: May 1, 2021 (Prepayment)		(40,000)	
Less: May 1, 2021 (Mandatory)		(40,000)	
Less: August 1, 2021 (Prepayment)		(55,000)	
Less: November 1, 2021 (Prepayment)		(85,000)	
Less: February 1, 2022 (Prepayment)		(85,000)	
Less: May 1, 2022 (Prepayment)		(35,000)	
Less: May 1, 2022 (Mandatory)		(40,000)	
Less: August 1, 2022 (Prepayment)		(55,000)	
Less: November 1, 2022 (Prepayment)		(20,000)	
Less: May 1, 2023 (Prepayment)		(35,000)	
Less: May 1, 2023 (Mandatory)		(40,000)	
Less: August 1, 2023 (Prepayment)		(20,000)	
Less: November 1, 2023 (Prepayment)		(5,000)	
Less: May 1, 2024 (Prepayment)		(5,000)	
Less: May 1, 2024 (Mandatory)		(40,000)	
Less: May 1, 2025 (Prepayment)		(20,000)	
Less: May 1, 2025 (Mandatory)		(45,000)	
Current Bonds Outstanding		$	2,290,000	
AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2025 ASSESSMENT RECEIPTS SUMMARY

ASSESSED	# UNITS ASSESSED	SERIES 2007
DEBT SERVICE ASMT	SERIES 2016
DEBT SERVICE ASMT	SERIES 2019A
DEBT SERVICE ASMT	

FY25 O&M ASMT	

TOTAL	
NET ASSESSED TAX ROLL	458	111,999.88	146,859.16	179,916.12	460,140.25	898,915.41	
TOTAL NET ASSESSED	458	111,999.88	146,859.16	179,916.12	460,140.25	898,915.41	

DUE / RECEIVED	

BALANCE DUE	SERIES 2007
DEBT SERVICE PAID	SERIES 2016
DEBT SERVICE PAID	SERIES 2019A
DEBT SERVICE PAID	

O&M PAID	

TOTAL PAID	
TAX ROLL DUE / RECEIPTS	(9,859.41)	113,228.30	148,469.92	181,889.45	465,187.15	908,774.82	
TOTAL DUE / RECEIVED	(9,859.41)	113,228.30	148,469.92	181,889.45	465,187.15	908,774.82	

SUMMARY OF TAX ROLL RECEIPTS							

NASSAU COUNTY DISTRIBUTION	DATE
RECEIVED	AMOUNT
RECEIVED	SERIES 2007
RECEIPTS	SERIES 2016
RECEIPTS	SERIES 2019A
RECEIPTS	
O&M RECEIPTS	
1	11/01/24	5,078.26	632.72	829.65	1,016.40	2,599.49	
2	11/20/24	78,308.25	9,756.77	12,793.51	15,673.24	40,084.73	
3	12/05/24	781,182.79	97,331.05	127,624.75	156,352.17	399,874.82	
4	12/20/24	17,664.22	2,200.86	2,885.87	3,535.46	9,042.03	
5	01/07/25	4,576.27	570.18	747.64	915.93	2,342.52	
6	02/07/25	4,786.33	596.35	781.96	957.97	2,450.05	
7	03/10/25	2,222.16	276.87	363.04	444.76	1,137.49	
8	04/07/25	14,645.82	1,824.79	2,392.74	2,931.33	7,496.96	
9	04/07/25	310.72	38.71	50.76	62.19	159.06	
10	05/06/25		-	-	-	-	
TAX CERTIFICATES	06/12/25		-	-	-	-	
			-	-	-	-	
			-	-	-	-	
			-	-	-	-	
			-	-	-	-	
			-	-	-	-	
			-	-	-	-	
			-	-	-	-	
			-	-	-	-	
			-	-	-	-	
TOTAL TAX ROLL RECEIPTS		908,774.82	113,228.30	148,469.92	181,889.45	465,187.15	

PERCENT COLLECTED TAX ROLL		101.10%	101.10%	101.10%	101.10%	101.10%	

B.
Amelia Concourse
Community Development District Check Register Summary 7/1/2025-8/31/2025

Fund	Date	Check #'s	Amount	

Payroll	
7/25/25	
50243-50245	
$	554.10	
		Sub-Total	$	554.10	

General Fund	

7/2/25	

2579-2583	

$	4,940.50	
	7/16/25	2584-2588	13,063.79	
	7/31/25	2589-2599	11,490.66	
	8/18/25	2600-2609	20,271.06	
	8/21/25	2610-2615	5,793.17	
		Sub-Total	$	55,559.18	
				
Total			$	56,113.28	
PR300R		PAYROLL CHECK REGISTER CHECK	EMP #		EMPLOYEE NAME
#
50243	16	KHRISTEN R SNOW
50244	13	KIMBERLY CHAMERDA
50245	15	WILLIAM T BUSBY

TOTAL FOR REGISTER
RUN 7/25/25 PAGE	1
CHECK	CHECK
AMOUNT	DATE
184.70	7/25/2025
-
- - 1-84-.7-0- -7/-25-/2-02-5- -
- - 184-.7-0- -7/25-/2-02-5- -
554.10

ACON AMELIA CONCOUR OLAUGHLIN
Attendance Sheet
District Name:	Amelia Concourse CDD
Board Meeting Date: July 22, 2025 Meeting

The Supervisors present at the above-referenced meeting should be compensated accordingly.

Approved for Payment:

Date

PLEASE RETURN COMPLETED FORM TO DANIEL LAUGHLIN
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	9/05/25	PAGE	1
*** CHECK DATES 07/01/2025 - 08/31/2025 ***	AMELIA CONCOURSE - GF
BANK A AMELIA CON - GENERAL
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
7/02/25 00127	7/01/25 426923	202507 320-57200-34500	*	195.00
JUL CLOUD ACCESS CONTROL
HI-TECH SYSTEM	195.00 002579
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/02/25 00011	6/26/25 25-00136 202506 310-51300-48000	*	1,035.50
7/22 NTC PUB HEAR/BOS MTG
JACKSONVILLE DAILY RECORD	1,035.50 002580
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/02/25 00140	6/30/25 10662	202506 320-57200-62000	*	165.00
COMPRESSOR TRIP BREAKER
MILT'S OF AMELIA INC	165.00 002581
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/02/25 00129	7/01/25 10000-B	202507 320-57200-46800	*	368.00
JUL LAKE MAINTENANCE
SITEX AQUATICS	368.00 002582
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/02/25 00157	7/01/25 787239	202507 320-57200-46200	*	3,177.00
JUL LANDSCAPE MAINTENANCE
THE GREENERY OF NORTH FLORIDA INC	3,177.00 002583
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/16/25 00146	6/26/25 14055046 202506 320-57200-62000	*	304.41
RPLC TOILET HANDLE
MODAN CONSTRUCTION SERVICES LLC	304.41 002584
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/16/25 00005	7/01/25 348	202507 320-57200-35100	*	1,400.00
JUL CONTRACT ADMIN
7/01/25 348	202507 320-57200-34000	*	1,400.00
JUL FACILITY MANAGEMENT
7/01/25 348	202507 320-57200-46000	*	820.08
JUL JANITORIAL
7/01/25 348	202507 320-57200-45300	*	1,526.50
JUL POOL MAINTENANCE
GOVERNMENTAL MANAGEMENT SERVICES	5,146.58 002585
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
349	202507 310-51300-34000	*	4,299.00
JUL MANAGEMENT FEES
349	202507 310-51300-52000	*	93.67
JUL WEBSITE ADMIN
349	202507 310-51300-35100	*	187.25
JUL INFO TECH
349	202507 310-51300-32400	*	983.17
JUL DISSEM AGENT SRVCS
349	202507 310-51300-51000	*	.48
OFFICE SUPPLIES
349	202507 310-51300-42000	*	11.04
POSTAGE
ACON AMELIA CONCOUR OKUZMUK
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	9/05/25	PAGE	2
*** CHECK DATES 07/01/2025 - 08/31/2025 ***	AMELIA CONCOURSE - GF
BANK A AMELIA CON - GENERAL
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
7/01/25 349	202507
COPIES
7/01/25 349	202507
TELEPHONE
7/01/25 349	202507 320-57200-45400	*	69.96
POOL CHEM-TRICHLOR
7/01/25 349	202507 320-57200-45400	*	30.69
POOL CHEM-LIQUID BLEACH
7/01/25 349	202507 320-57200-45400	*	126.48
POOL CHEM-TILE SOAP
GOVERNMENTAL MANAGEMENT SERVICES	5,849.00 002586
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/16/25 00142	7/02/25 7120608	202507 320-57200-45400	*	537.00
POOL CHEMICALS
HAWKINS INC	537.00 002587
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/16/25 00157	7/14/25 788288	202505 320-57200-46400	*	1,226.80
MAY IRRIGATION INSPECTION
THE GREENERY OF NORTH FLORIDA INC	1,226.80 002588
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00005	7/18/25 352	202506 320-57200-62000	*	237.75
JUN FACILITY MAINTENANCE
GOVERNMENTAL MANAGEMENT SERVICES	237.75 002589
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00016	7/25/25 28020	202507 310-51300-32100	*	600.00
ARBIT-SE2007 FYE 6/30/25
GRAU AND ASSOCIATES	600.00 002590
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00139	7/21/25 07212025 202507 320-57200-62000	*	69.77
PURCHASE REIMBURSEMENT
HARVEY GREENBERG	69.77 002591
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00142	7/17/25 7137420	202507 320-57200-45400	*	897.00
POOL CHEMICALS
HAWKINS INC	897.00 002592
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00094	7/23/25 15310	202507 320-57200-62000	*	2,045.00
RPL COMPRESS/FILTER DRIER
JOHNNY'S AC	2,045.00 002593
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00135	7/15/25 12722	202506 310-51300-31500	*	812.25
JUN GENERAL SERVICES
KILINSKI VAN WYK PLLC	812.25 002594
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00082	7/01/25 62778585 202507 320-53800-45513	*	81.00
JUL FIRE ANT SERVICES
NADERS PEST CONTROL	81.00 002595
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
ACON AMELIA CONCOUR OKUZMUK
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	9/05/25	PAGE	3
*** CHECK DATES 07/01/2025 - 08/31/2025 ***	AMELIA CONCOURSE - GF
BANK A AMELIA CON - GENERAL
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
7/31/25 00157	7/18/25 788447	202507 320-57200-46300	*	1,215.00
PINE TREE REMOVAL
THE GREENERY OF NORTH FLORIDA INC	1,215.00 002596
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00157	7/22/25 788608	202507 320-57200-46300	*	1,258.00
SEASONAL COLOR PH1&2
THE GREENERY OF NORTH FLORIDA INC	1,258.00 002597
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00157	7/22/25 788609	202507 320-57200-46300	*	3,912.39
GOLF CART PARKING
THE GREENERY OF NORTH FLORIDA INC	3,912.39 002598
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
7/31/25 00112	7/21/25 3828	202507 310-51300-31100	*	362.50
JUN ENGINEERING SERVICES
YURO & ASSOCIATES, LLC	362.50 002599
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/18/25 00122	8/01/25 23450	202508 320-57200-62000	*	155.00
INSP/CERT EXTINGUISHERS
GATOR FIRE SYSTEMS LLC	155.00 002600
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
353	202508 310-51300-34000	*	4,299.00
AUG MANAGEMENT FEES
353	202508 310-51300-52000	*	93.67
AUG WEBSITE ADMIN
353	202508 310-51300-35100	*	187.25
AUG INFO TECH
353	202508 310-51300-32400	*	983.17
AUG DISSEM AGENT SRVCS
353	202508 310-51300-51000	*	.60
OFFICE SUPPLIES
353	202508 310-51300-42000	*	39.29
POSTAGE 353
COPIES 353
TELEPHONE
353	202508 320-57200-45400	*	78.38
POOL CHEM-LIQUID BLEACH
353	202508 320-57200-45400	*	84.32
POOL CHEM-TILE SOAP
353	202508 320-57200-45400	*	74.65
POOL CHEM-POOL ENZYMES
GOVERNMENTAL MANAGEMENT SERVICES	5,954.85 002601
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/18/25 00005	8/01/25 354	202508 320-57200-35100	*	1,400.00
AUG CONTRACT ADMIN
ACON AMELIA CONCOUR OKUZMUK
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	9/05/25	PAGE	4
*** CHECK DATES 07/01/2025 - 08/31/2025 ***	AMELIA CONCOURSE - GF
BANK A AMELIA CON - GENERAL
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
8/01/25 354	202508 320-57200-34000	*	1,400.00
AUG FACILITY MANAGEMENT
8/01/25 354	202508 320-57200-46000	*	820.08
AUG JANITORIAL
8/01/25 354	202508 320-57200-45300	*	1,526.50
AUG POOL MAINTENANCE
GOVERNMENTAL MANAGEMENT SERVICES	5,146.58 002602
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/18/25 00142	7/30/25 7151883	202507 320-57200-45400	*	522.00
POOL CHEMICALS
HAWKINS INC	522.00 002603
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/18/25 00142	8/07/25 7159912	202508 320-57200-45400	*	462.00
POOL CHEMICALS
HAWKINS INC	462.00 002604
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/18/25 00127	8/01/25 428452	202508 320-57200-34500	*	195.00
AUG CLOUD ACCESS CONTROL
HI-TECH SYSTEM	195.00 002605
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/18/25 00165	8/05/25 08052025 202508 300-36900-10100	*	250.00
RENTAL DEPOSIT REFUND
MATTHEW THOMPSON	250.00 002606
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/18/25 00129	8/01/25 10116-B	202508 320-57200-46800	*	368.00
AUG LAKE MAINTENANCE
SITEX AQUATICS	368.00 002607
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/18/25 00157	8/01/25 789276	202508 320-57200-46200	*	3,177.00
AUG LANDSCAPE MAINTENANCE
THE GREENERY OF NORTH FLORIDA INC	3,177.00 002608
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/18/25 00022	7/25/25 7839479	202507 310-51300-32300	*	937.50
TRUSTEE FY25 SE2016
7/25/25 7839479	202507 300-15500-10100	*	2,812.50
TRUSTEE FY26 SE2016
7/25/25 7839479	202507 310-51300-32300	*	290.63
INCIDENTAL EXPENSES
U.S. BANK	4,040.63 002609
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/21/25 00005	8/13/25 355	202508 320-57200-62000	*	221.13
MAINTENANCE SUPPLIES
GOVERNMENTAL MANAGEMENT SERVICES	221.13 002610
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/21/25 00142	8/18/25 7171577	202508 320-57200-45400	*	916.57
POOL CHEMICALS
ACON AMELIA CONCOUR OKUZMUK
AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	9/05/25	PAGE	5
*** CHECK DATES 07/01/2025 - 08/31/2025 ***	AMELIA CONCOURSE - GF
BANK A AMELIA CON - GENERAL

CRED MEMO INV#7171820

NETWORK EQUIPMENT
76.00

RENTAL DEPOSIT REFUND
250.00

JUL GENERAL SERVICES
4,154.47

RENTAL DEPOSIT REFUND
250.00

TOTAL FOR BANK A	55,559.18
TOTAL FOR REGISTER	55,559.18

ACON AMELIA CONCOUR OKUZMUK
	
Tallahassee, FL 32308
2498 Centerville Rd.

Bill to:
Amelia Concourse COD 475 WTown Place
Suite 114
SaintAugustine, FL 32092 Click Here to Pay Online!

475 WTown Place

Alarm.com Cloud Access Control	1.00	$20.00	20.00		
ADC-Access-Door-Addon	$40.00	40.00		
Service Plan	$50.00	50.00		
f... J4212"CCT\f..·f - CCTV System - Amelia Conr:ourse COLJ - 85200 Amary/fis Cow1, Fernandina Beach, FL				
HT OVRC Net Pro	1.0	$25.00	25.00	
Hi-Tech Commercial Video 16	1.00	$60.00	60.00	
Sales Tax			0.00	

Tech Resolution Note:
Thank you for choosing Hi-Tech!

To review or pay your iiccounronline, pleaseyisil our?nline biUpaymenl portal a_t
Hi-Tech GusJomer Portal.,Yoll will need your cus.tomer null)berand billing zip code to

Total	$195.00
	•	create a new login,	•	Paym?nts	$0.00
?--?-S_u_p-
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6	5	6 9
Jacksonville Daily Record
A Division of
DAILY RECORD & OBSERVER, LLC
P.O. Box 2177
Jacksonville, FL 32203
(904) 356-2466
INVOICE		June 26, 2025	
Date

Attn: Courtney Hogge GMS,LLC
475 West Town Place, Ste 114
Saint Augustine	FL	32092

Serial#  25-00136N	PO/File# 			
Payment Due
Notice of Public Hearing, etc.; and Notice of Regular Board of Supervisors'
Meeting.	$1,035.50
Publication Fee
Amelia Concourse Community Development District

Case Number		
Amount Paid

Publication Dates
-6/-26', -7/-3 "----------------------
Payment Due Upon Receipt
For your convenience, you may remit payment online at
County Na_ss'-'a-'-'u		

Payment is due before the Proof of Publication is released.
www.jaxdailyrecord.com/ send-payment.
If your payment is being mailed, please reference Serial # 25-00 I36N on your check or remittance advice.

Your notice was published  on bothjaxdailyrecord.com andfloridapublicnotices.com
'erms: Net 30 days from date of invoice. Past due items will accrue a finance charge of 1.5% per month thereafter.
Please remit any payment due upon receipt of this invoice.
Preliminary Proof Of Legal Notice
(This is not a proof of publication.)
Please read copy of this advertisement and advise us of any necessary corrections before further publications.

A,'\IELIA ?.QNC.PURSE CQMJ?_HJNITY DEVW,._QPJl.1ENTnJ!i!IRlCT
NOTICE OF PUBLIC HEARING TO CONSIDER THE ADOPTION Ol' THE FISCAL YEAR 11.011.6 BUDGET; NOTICE OF PUBLIC HEARING TO CONSIDER THE lM:J'OSITION OF OPERATIONS AND MAINTE,,'\fANCE SPECIAL ASSESSMENTS, ADOPTION OF AN ASSESSMENT ROLL,AND THI! LEVY, COLLECTION, AND ENI'ORCEMENT OF THE S.\ME; ,\,"ID NOTICE 01' REGULAR BOARD OF SUPERVISORS' MEETING,
!fi!<:omJm?Public Heari_ng,,: nml Regufa??le?tmg
The Board orSupel"lisors (?Bo.ud"}for the Atnelia Concourse Cnmmunity n.,·dopmenl District (?District")
\\ill hold the following hw public hearings nnd o regular meeting:
Thtte:	July 22, 2025
Time:	U:00 a.m,
Location:	ArneUIL Concoun;e Amenity Center 85200 Amary\li.s Court Fcrnnndlrnt !leach, P'lorida 32034
The first public hearing!• being held pun."Unnl to Chapter JSO,.Flm·i,fo Sta tut,•.,, to receke public comment und objections 011 the DistrktS p!'Oposcd budget.("Prnpn.scd Budget") for the fiscal year heb>inning October 1, 2025, und ending September /\O, 2026 ("F'u;ci\l Year 2026"). The ,m,oud public he,ning is bdng held pursuant to Chapters l!)O and 197, Flor/du Statul,,., to cnnsider the impMi\ion of operations and mnintemmce special
ro?e;???":,,?i?J:?'c;'???:w:??2:1·i;ti:i?lt::::?·:??;??e??;!:\1;:?<l??????:;?:t?:t?h1?,??i.u.?t:?:•?7J
k???t?!;??,:::???1?\"p? ?:?·\?y'1,h???,:?L1nro,";?•,!::1?;'??u?r????;??ii1t?t,t?tf.,'.h;.?
the Board m?y consider an)' ot.her District business.
J!:l'l!.cr!pt!on nf Assr_!il:\!)lents
The District imposes O&l>I A.sse_ssmenls on benefitted 1>rnperty within the District for the purpo.se of fund­ ing tlrn Di.1trict's general n,lministmlive, opo,rutions, ;md nmintenance budget. A ge<,gn,phic depiction or the property plltenliaUy subject to lhe proposed O&M Ass<'asmenl? is identified in the mnp allnched here\<>. The tohle below shows the schedule of the propo.s..d O&M A<sessn,ents, which are subject lo change nl the he;iring,
Proposed O&.M A;,,,e,;sment
Tntal ?nfUnits	ERUFsctor
(l11dudingeolledion eo.sts / early payment discounL?)

Single l'amily	458	Sl,120.89
The proposed O&l\I Asse.s.smenls ns staled mdude cnllect,on costs and/or early p;1?·n1ent d,scounL<, wluch Na.,s,\U County ("County") may impose on asses.smcnts that are collected on th,·County tax hill. Morem,,r, pmc· SU.lilt to Section 197,3632(4), Florid<t Stolute,;, the lien ;imomu shall sef\'t' "" the "mu.?imum rnlc" authorized by fow for O&M Assessments, such lhut no ;iS<t'!\.,o,enl henring shull he held or noti,·? t>mvided in fot.,re yenn; nnless the ns1cssme1,t,; ure proposed lo be increased or anothe,· criterion \\itbin Section l!l7,:J632(,}), Floridu S/atuk,, is 1nct. Note lhat the O&ll-1Assess,l\enLs do not include any dcht servk<' assessments previmisly lc,•ied
b)' tl,e District tbal am due to be cullectcd for Fiscal y,,.M 2026.
l'or Fiscal Year 2026, the Distrktintends to hnve the Cmmty tax collector<:0l\cct the a.sse.ssment. imposed "n certain developed property, It is important to pay your assessment because failur? to pay will enuse a t,??certifi­ cale lo be Issued ;1gai11st the property whkh may ,,,suit in luss of title, or for dh?t bilJt,d a.ssess1nc11ts, may result in a foreclosure actiun, which nlso mnr re_snlt in a lossof title. '!1,c Districfs dedsion to collect osses.sments on the tu roll or hy dir.ect billing does nut pr,,.,Jude the District frnm later electing to collect those <>l' other assessment,; in" diiTe,"nt manner al a rnture time.
?d.i!Jtioual l'i'o\iA!m.•.
The puhlle hea1ings and meeting are 01l<!n to the puhlic imd will be conducted in accordance \\1th the prm·!­
.,lon, nrl?orldn h,w. A ropy nt'tlie l'roposl'<l lludget, proposm\ ,oss-.es,n,enl roll, m,d the :1genda for the he.,ring.s and meetin1;maybc obtained ,11 theoffkc.s of the District Mnnuge? locut?l "t ½75We,t T01,11 Place,Suite lH, St. Angustine, Florida :J20!}2, Ph: (9oi) 9·!0•5850 ("Di•l1iet Manager's Office?), during 110111ml business hours. 11,e publ\c hearings 11nd meeting ,nay he continued to a date, time, nnd pl"ce to he spedfied on the ,,,c,ml at the hearings or meeting. The"' m!ly he occasions wht'll staff or bo»rd members mu)' pmtidpale by speaker telepbu11e,
Any per.,on r?qniring s1wdnl uccnmmodntlon.s;it thi• me,aling ht"'"'"" ora disabilitror physic11l impairment should contllel the District Mannger·s Office at lea,t tlu"ee (3) dny• prior to the m""tlng. lf)'l>U ctre heming or speech impaired, p\ea.seconl.\Ctthe Floridn RelayServicebydinling 7-1-1, orl"800-955·81Tl (TIT)/ 1·800·9,55· 8770 (Voice), for ald In c-onhwtingthe Dlotrkt lvllinuger's Office, m;,:?,':?f??\!??!.n?1:::ri:1f?l,'it?';L?ric??????.?e???:l.;:11,?itl?:?!??.??t??/;???:1rp:?;\?1????fr?hi?
notice, Ench person who deddes to nppenl nnydecision m11de hy the Bon11l with resl'eet to uny matter considered
•I the public henring• nr mccth;f, is '"!oi?ed lh!\l pcrs,m will ,,.,._..:! n record nf1>roce,..:lings 11ml 1\mt "ccm't.lingly, 0?•;,?i;,'.J,kt!?:i?:.;enl'i??o"b????:_{''--ortl nfthe pro,:e?ding.s is mnd,., including the testimoor nnd
District Manngei·
Amelia Conc'l>lit'se Community Dewlop1ne11t District
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PROJECT Sm::
lI	-
t 'fli8ll jf..,JJRI	LOCATION  MAF'
I&![9''?.	AMEJJA CONCOURSE'. coo

ExHIEOIT 2
'"•-•_-_'_?_-_··_·_·_·--·?"'"='"'=Co="°cOoUcasoeoDoe,cM=PaMecHTc,cllcC??	"
Jun. 26, Jul. 3	00(2.>-00136N)

Milt's Of Amelia Inc. 100
(904) 261-9445
CAC 1816630
oece1ven
JUN 30
Invoice - 1284862	I

Date: 6/30/2025
Account ID: 10662
PO Number:

Bill to: Governmental Management Services 85200 Amaryllis Ct
Fernandina Bch, FL 32034
PiV:.---,	Service at:
Governmental Management Services 85200 Amaryllis Ct
Fernandina Bch, FL 32034

Reference: Work Order-110125	Terms:

Item	Description	Quantity	Unit Price	Amount	
Labor	
6/24/2025 Seth Silvia - Service Repair	
1.00	
$165.0000	
$165.00	

Labor Subtotal:
$165.00

SYSTEM #2 -TECH FOUND COMPRESSOR IS GROUNDED AND TRIPPING THE BREAKER. SENT PROPOSAL - NO REPLY.

Approved Kelly Mullins
Amenity & Operations Manager Governmental Management Services On behalf of Amelia Concourse CDD Date: 6-30-25
Acct. # 1-320-57200-62000
Payment is due upon receipt of invoice. Any account balance that remains unpaid for more than 30 days from the invoice date will be subject to a finance charge of 1.5% per month (18% annually) until paid in full. Customer agrees to be responsible for all costs of collection, including reasonable attorney's fees, incurred in the enforcement of these terms.
INVOICE
Sitex Aquatics, LLC
PO Box 917
Parrish, FL 34219

Bill to
Amelia Concourse COD
352 Period St.
St. Johns, FL 32259

offlce@sitexaquatics.com
+1 (813) 564-2322

Ship to
Amelia Concourse COD
9655 Florida Mining Blvd, Bldg. 300, Ste 305
Jacksonville, FL 32257

Invoice details Invoice no.: 10000-b Terms: Net 30
Invoice date: 07/01/2025
Due date: 07/31/2025

#	Date

1.
Product or service

Aquatic Maintenance
Description

Monthly Lake Maintenance-4 Ponds
Qty	Rate

$368.00
Amount

$368.00

Total	$368.00

Approved Kelly Mullins
Amenity & Operations Manager Governmental Management Services On behalf of Amelia Concourse COD Date: 7-1-25
Acct. # 1-320-57200-46800

DECE
JUL O1
!IV;_•	

Invoice	787239

Please detach and return with payment. *PAYMENTS DUE UPON RECEIPT* Thank Youl

l□escription	Amoun?
#68385 - Maintenance Contract Services - Amelia Concourse COD Phase 1 & 2 July 2025
$3,177.00

Approved Kelly Mullins
Operations Manager
Governmental Management Services On behalf of Amelia Concourse CDD Date: 7-1-25
Acct. # 001 320 57200 46200
Total
$3,177.00

IV

Visa, Discover, AMEX, and MasterCard are accepted. All credit card transactions will incur a 3% non­ refundable convenience fee. Payments can also be made via ACH, or by mailing a check to:

P.O. Box 6569 Hilton Head Island, SC 29938.

Current	1-30 Days Past Due	31-60 Days Past Due	61-90 Days Past Due	90+ Days Past Due	
$3,177.00	$0.00	$0.00	$0.00	$0.00	

Phone#	E-mail	Web Site	
843-785-3848	accountsreceivable@thegreeneryinc.com	www.thegreeneryinc.com	
Eight Flags Plumbing Company
PO Box 256
Fernandina Beach, Fl 32035-0256
(904) 460-5455
office@8flagsplumbing.com www.8flagsplumbing.com

INVOICE					
BILL TO	SHIP TO		INVOICE	14055046 AMCONC	
Amelia Concourse COD	Amelia Concourse COO		DATE	06/26/2025	
85200 Amaryllis Court	85200 Amaryms Court		DUE DATE	07/02/2025	
Fernandina Beach, FL 32034	Fernandina Beach, FL 32034				
USA	USA				

ACTIVITY	
DESCRIPTION	QTY	RATE	AMOUNT	
Plumbing Services	6/24/25		304.41	304.41	
	DEVIN				
	Call for a toilet not flushing properly.				
	Tech Notes:				
	Upon arrival spoke to Kelly and she showed me the				
	toilet in the men's restroom by the pool was located.				
	Upon inspection I noted water leaking by on the				
	flapper. I replaced the flapper and adjusted the fill				
	valve so water could fill the tank fully.				
	I tested by flushing the toilet numerous times and				
	everything is working properly.				
	Call complete.				
	RETURNED on 6/26/25 for continued issues. At this				
	visit they replaced the toilet handle as this was not				
	allowing the toilet to flush properly. There is no				
	charge for the additional visit, only parts.				

We oppreciate your bu?dnes.;,. We accept Cash, Checks, .<l.Cl-l Deposil, and all m.ijor cards. Checks <::rm b,:; made to 8 Flags Plurnbinu and nrnilf,d to PO Rox 256, Fernandina Beach, Fl 32.035.

Approved Kelly Mullins
Amenity & Operations Manager Governmental Management Services On behalf of Amelia Concourse CDD Date: 7-3-25
Acct. # 1-320-57200-62000
SUBTOTAL TAX TOTAL

BALANCE DUE
304.41
0.00
304.41

$304.41

Page 1 of 1
Govemmental Management Services, LLC
475 West Town Place, Suite 114 St. Augustine, Fl 32092
Invoice

Bili To:
Amelia Concourse CDD 475 West Town Place Suite 114
St. Augustine, FL 32092
Invoice #: 348 Invoice Date: 7/1/25
Due Date: 7/1/25 Case:
P.O. Number:

Description •	Rate	

Contract Administration -July 2025 Facility Management- July 2025 Janitorial - July 2025
Pool Maintenance; July 2025

???!
BY::------

.
??
7-7-25		1,400.00
1,400.00
820.08
.1,526.50.	1,400.00
1.400,00
820.08
	•	J,526.50	
Total	$5,146.58

Paym,mts/Credits	$0.00
Governmental Management Services, LLC
475 West Town Place, Suite 114 St. Augustine, FL 32092

Bill To:
Amelia Concourse CDD 475 West Town Place Suite 114
St. Augustine, Fl 32092
Invoice

Invoice#: 349
Invoice Date: 7/1/25
Due Date: 7/1/25
Case:
P.O. Number:

Description	Hours/Qty	Rate	Amount

Management Fees • July 2025 Website Administration • July 2025 Information Technology· July 2025
Dissemination Agent Services - July 2025 Office Supplies
Postage Copies Telephone
Pool Chemicals • Trichlor
Pool Chemicals - Liquid Bleach Pool Chemicals -Tile Soap

JUL 03		4,299.00
93.67
187.25
983.17
0.48
11.04
0.45
46.81
69.96
30.69
126.48	4,299.00
93.67
187.25
983.17
0.48
11.04
0.45
46.81
69.96
30.69
126.48	
Total	$5,849.00
Payments/Credits	$0.00
Original
INVOICE
Hawkins, Inc.		
2381 Rosegate
Roseville, MN 55113
Total Invoice
$537,00
Phone: (612) 331-6910	Invoice Number	7120608	
	Invoice Date
Sales Order Number/Type Branch Plant	7/2/25
4864346	SL
74	
	Shipment Number	5827084	

Sold To: 498805
ACCOUNTS PAYABLE
AMELIA CONCOURSE COMMUNITY DEVELOPMENT
475WTown Pl SUITE 114
Saint Augustine FL 32092-3648
Ship To:	498806
AMELIA CONCOURSE COMMUNITY
DEVELOPMENT
85200 Amaryllis Ct SUITE114
Fernandina Beach FL 32034-9716

Net Due Date  Terms	FOB Description	Ship Via	Customer P.O.#	P.O. Release	Sales Agent#						
8/1/25	Net30	PPD Origin	HWTG			382						
		Item Name/		Qty	Trans	Unit	Price	Weight	Extended		
Line#	Item Number	Description	Tax	Shipped	UOM	Price	UOM	Net/Gross	Price		
1.000	41930	Azone - EPA Reg. No. 7870-1	N	175.0000	GA	$3.0000	GA	1,692.3 LB	$525.00		
		1 LB BLK (Mini-Bulk)		175.0000	GA			1,692.3 GW			
1.010	Fuel Surcharge	Freight	N	1.0000	EA	$12.0000			$12.00		

********** Receive Your Invoice Via Email **********
Please contact our Accounts Receivable Department via email at Credit.Dept@Hawkinslnc.com or call 612-331-6910 to get it setup on your account.

Approved
Kelly Mullins, Operations Manager Governmental Management Services On behalf of Amelia Concourse COD Date: 7-3-25
Acct. # 1-320-57200-45400

Page 1 of 1	Tax Rate	Sales Tax
0 %	$0.00
Invoice Total	$537.00

No Discounts on Freight
?	'==============
IMPORTANT: AH products am sold without warranty of any kind and purchaser,; wm, by their own teslS, dete1mloo suUabllily of such products for 1helr own use. Seller warrants that all goods cove1ed bythis Invoice we1e produced In compliance with 1he requlremenls o! the Fair Labor Slandards Act ot 1938, as amended. Seiter simcttlcally disclaims and excludes any warranty o! merchantablllty and any warranty of fitness for a particular
CHECK REMITTANCE:
Hawkins, Jnc.
P.O. Box 860263
M!nneapolls, MN 55486·0263

WIRING CONTACT INFORMATION:
Ema!I: Cred!t.Oept@Hawkins!nc.com
FINANCIAL INSTITUTION:
US Bank
800 Nkollet Mall Minneapolis, MN SS402
Account Name:	 Hawkins, Inc. Account II;	1801207S9469
ACH PAYMENTS:
CTX (Corporate Trade Exchange) is our preferred method. Please remember to include In the addendum the document numbers pertaining to the payment.
For other than CTX, the rem!t to lnformatlon may be emailed to
Credlt.Dept@Hawklnslnc.com
pu1posa.
NO CLAIMS FDR LOSS, DAMAGE OR LEAKAGE ALLOWED AFTER DELIVERY IS MADE IN GOOD CONDITION.
ABNRouting II:	091000022	CASH 1N ADVANCE/EFT PAYMENTS:
Phone Number: (612) 331-6910    Swift Codell:	USBKUS441MT	Please list the Hawkins, Inc. sales order number or your purchase Fax Number: (_?;_?c'l='='·="='='	'"='="=''=A=a='="="'='-=''='=''="="='=h="'=k=l"?'--'="'="='="°=m=b=•=l'=ff=h=•='"'='=''="=h•='="=°'=b=""="='='°='"="="='='"='-?

_.,
6	5	1	1	1 1	8
!!l:r:?:t??c1:?1!??:1?b:ri?tr:1?i:?11!t?:!'.!??ep?.rh:1T ::r:::rns:.!?1?n°!g>t;ln?f?lf!?ii1J??8 ?;!?? J?t??1r?;?.,???<i:J?;,?tt:io??g??:: ?"n!li???i' 0? ;/':???:!?:a?gt??:! %';?l!?t,,?;d::????!''t?!t ?!v:?:??1!':t?in?::.:1i;;,':?:: aubconlractors take efflnnellve ectlon lo employ end advance In emp!oymenl lndlvlduela wllhoul regard lo rece, color,reIlgIon, sex, nationa! origin, protected veleren atetus or dlsabllily.
www.hawkinsinc.com	Job# 1388349
egreenery,inc..
wn  - EMPLOYEE OWNED -
PO Box 6569
Hilton Head Island, SC 29938

Invoice	788288

Please detach and return with payment. *PAYMENTS DUE UPON RECEIPT* Thank You!

!Description	Amoun?

#79854 - Irrigation Inspection Repairs- May25
Irrigation REPAIR - 07/08/2025
Labor - 07/08/25
Rotor 6" Hunter PGP (Material)

Approved Kelly Mullins
Operations Manager
Governmental Management Services On behalf of Amelia Concourse CDD Date: 7-15-25
Acct. # 001 320 57200 46400
$1,226.80

Total	$1,226.80

Visa, Discover, AMEX, and MasterCard are accepted. All credit card transactions will incur a 3% non­ refundable convenience fee. Payments can also be made via ACH, or by mailing a check to:

P.O. Box 6569 Hilton Head Island, SC 29938.

Current	1-30 Days Past Due	31-60 Days Past Due	61-90 Days Past Due	90+ Days Past Due	
$1,226.80	$0.00	$0.00	$0.00	$0.00	

Phone#	E-mail	Web Site	
843-785-3848	accountsreceivable@thegreeneryinc.com	www.thegreeneryinc.com	
Govemmental Management Services, LLC
475 West Town Place, Suite 114 St. Augustine, FL 32092

Bill To:
Amelia Conoou?a CD□
475 West Town Place
Suite 114
st. Augustine, FL 32092
Invoice

invoice #: 352 Invoice Date: 7/18/25
Due Date: 7/18/25
Case:
l'.O. Number:

Approved
Kelly Mullins, Amenity & Operations Manager Governmental Management services
On behalf of Amelia Concourse COD
Date: 7/18/2025
Acct. # 1-320-57200-62000
$237.75

Payments/Credits	$0.00

Balam:e Due	$237.75

AMELIA CONCOURSE COMMUNITY DEVELOPMENT DISTRICT MAINTENANCE BILLABLE HOURS
	FOR THE MONTH OF JUNE 2025	

Employee Description

6117/25	3	P.S.	Adjusted grinded gate to ensure security, repaired decorative rope of pool
deck, attempted to repair toilet in men's room recommended hiring a plumber, resecured pavers on pool deck
TOTAL	3
MILES		0		*Mileage is reimbursable per section 112.061 Florida Statutes Mileage Rate 2009-0.445

AMELIA CONCOURSE
MAINTENANCE BILLABLE PURCHASES

Period Ending 7/05/25

DISTRICT	DATE	SUPPLIES	?	EMPLOYEE	
Amelia Concourse					
	6/4/25	Paper Towels for Restroom Dispensers	40.72	K.M.	
	6/5/25	Toilet Paper	28.99	K.M.	
	6/9/25	Trowel	9.17	G.D.	
	6/9/25	Quick Setting Patch Cement	22.97	C.D.	
	6/19/25	Wastebasket	15.90	C.D.	
TOTAL   $117.75 

Order Placed: June 3, 2025
Amazon.com order number. 113·1602187-4269845
Order Total: $35.41

Shipped on June 4, 2025				

Items Ordered
1 of: AmazonCommercial 1?Pfy Kroft 7.9' Hard Roll Paper Towels (SOFf-011) Bulk for Busfness !Made from 10D% Recyclable Ma
terial !Compatible with Universal Dispensersl800 feet per Rofl (6 Rolls)
Sold by: Amazon.com condition: New	
Price
$35.41			
		ltem(s) Subtotal:	$35.41	
		Shipping & Handling:	$6.99	
		Free Shipping:	-$6.99	
				
		Total before tax:	$35.41	
Shipping Speed:		Sales Tax:	$0.00	
FREE Shipping				
		Total for This Shipment:	$35.41	

Payment information	
Payment Method:	ltem(s) Subtotal: $35.41
Visa I Last digits: 0244	Shipping & Handling:	$6.99
Billing address	Promotion applied: -$6.99
Christian Dellinger	--·
1001 BRADFORD WAY	Total before tax: $35.41
KINGSTON, TN 37763-3146	Estimated Tax:	$0.00
United States	---
Grand Total: $35.41	
Credit Card transactions	Visa ending in 0244: June 4, 2025: $35.41	
To view the status of your order, return to Order Summary .

Conditioas of Use I privacy Notice © 1996-2020, Amazon.com, Inc.

ama;on.com

Order Placed: June 3, 2025
Amazon.com order number: 113-9357874-4984255
Order Total: $25.21

Shipped on June 5, 2025	

Items Ordered	Price
1 of: Amazon Baslc:s 2-Pfy Toilet Paper, 30 Rolls = 120 Regular Rolls, 380 Sheets, (Pack of 30), Unsoonted	$25.21
Sold by; Amazon.com
Condition: New	
Shipping Address:	ltem(s) Subtotal:	$25.21
Kell Mullins	•	Shipping & Handling:		$6.99 Free Shipping:	-$6.99
United States

Total before tax:  $25.21
Shipping Speed:	Sales Tax:	$0.00
FREE Shipping
Total for This Shipment:	$25.21	

Payment information	
Payment Method;	ltem(s} Subtotal: $25.21
Visa I Last digits: 0244	Shipping & Handling:	$6.99
Billing address	Promotion applied:  -$6.99
Christian Dellinger	--
1001 BRADFORD WAY	Total before tax: $25.21
KINGSTON, TN 37763-3146	Estimated True	$0.00
United States	-
Grand Total: $25.21	
Creolit Card transactions	Visa ending in 0244: June 5, 2025: $25.21	
To view the status of your order, return to Order Summary .

Conditions of Use j l::!:iYJlcy Notice © 1996-2020, Amazon.com, Inc.

Howdoers
get more done_

463785 STATE ROAD 200
YULEE, FL 32097 (904)225-2940
6921 00052 91620	06/09/25 1L50 AM. SALE CASHIER CRYSTAL
820909587750 ANVIL 71N TR <A> ANVIL 7 IN. GAUGING TROWEL
039645124048 20# CEMENT <A>
20L8 QUICK SETTING CEMENT
SUBTOTAL SALES TAX
7.97N
19.97N
27.94
0.00
TAX EXEMPT
TOTAL	$27.94
XXXXXXXXXXXX9269 HOME OEPOT USO$ 27.94
· A,ia!!-C-OD&•009§2ZJ.JJ,24633	·- -· -'fA- -
GOVERNMENTAL MANAGEME DELLINGER CHRISTIAN
Chip Read
AID A000000004999908400305 THO PLCC PROX
PRO XTRA MEMBER STATEMENT PRO XTRA ###-###-1246 SUMMARY
2025 PRO XTRA SPENO 06/08: $28,456.45
Get the CREDIT LINE: your business needs PLUS earn Perks 4X FASTER \?hen you jol n Pro Xtra, register-, & use ·yout Pro )(tl-"'18 -' Credit Card. Apply and SAVE.UP {(f'$1D0. Lef:lrn more at hOm!:!ilePCi-t·:GOm/c;redi t
.?	•
CU-Ll?l??liij?????fJlffl?!jj]I AM
R[IURN POLICY DEFINITIONS
POLICV ID DAVS POLICV EXPIRES ON A	11	365	06/09/2026

Grau and Associates
1001 W. Yamato Road, Suite 301 Boca Raton, FL 33431 www.graucpa.com

Phone: 561-994-9299	Fax: 561-994-5823

Amelia Concourse Community Development District 475 W. Town Place, Suite 114
St. Augustine, FL 32092

Invoice No. Date
28020
07/25/2025

SERVICE
AMOUNT

Project: Arbitrage - Series 2007 FYE 6130/2025 Arbitrage Services
Arbitrage

Subtotal:

Total Current Amount Due

$		"'60""0"'o.=o
	600 00
600.00

0 -30	31- 60	61 -90	91 -120	Over 120	Balance	
600.00	0.00	0.00	0.00	0.00	600.00	
Payment due upon receipt.

Amelia Concourse
COMMUNITY DEVELOPMENT DISTRICT

General Fund

Check Request

Date	Amount	Authorized B	

Jul 21, 2025	
$69.77	
Kelly Mullins	

Payable to:		
	
Harvey Greenberg		

Date Check Needed:	

Budget Category:		

ASAP	1  001.320.572.62	0	

Intended Use of Funds Requested:		

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;, ;;;,:,_:c.ts itrt ?,.,:1---fui ? ifiH':H1 hJ;;.\;.,irn

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IIHIHlllli	IIHlUlll

Hawkins, Inc.
Original

INVOICE

Sold To:  498805
ACCOUNTS PAYABLE
AMELIA CONCOURSE COMMUNITY DEVELOPMENT
475 WTown Pl
SUITE 114
Saint Augustine FL 32092-3648
Ship To:	498806
AMELIA CONCOURSE COMMUNITY DEVELOPMENT
85200 Amaryllis Ct
SUITE 114
Fernandina Beach FL 32034-9716

11.000	41930	Azone • EPA Reg. No. 7870·1	N	295.0000	GA	$3.0000	GA	2,852.7 LB	$885.oo I
1 LB BLK (Mini-Bulk)	295.0000	GA	2,852.7 GW

1.010	Fuel Surcharge  Freight	N	1.0000	EA	$12.0000	$12.00

****'"***** Receive Your Invoice Via Email **"*"**"**
Please contact our Accounts Receivable Department via email at Credit.Dept@Hawkinslnc.com or call 612·331·6910 to get it setup on your account.

Approved
Kelly Mullins, Operations Manager Governmental Management Services On behalf of Amelia Concourse CDD Date: 7-18-25
Acct. # 1-320-57200·45400

Page 1 of 1	Tax Rate
0%
Sales Tax
$0.00
Invoice Total	$897.00
No D!scounta on Frelghl
IMPORTANT: All products are sok! wnhout warranty o1 any kind and pu1chaseffl will, by their own lesls, determine suttability of such pmducis !or their own use. Seller warrants that all goods covered by this Invoice were produced in compliance wtth 1he requirements ot the Fall Labor Standards Act ol 1938, as amended. Seller specnically dlscla!ms and excludes any warranty of merchantability and any warranty of fitness for a particular purpose.
NO CLAIMS FOR LOSS, DAMAGE OR LEAKAGE
ALLOWED AFTER DELIVERY IS MADE IN GOOD CONDITION.

CHECK REMITTANCE:
Hawkins, Inc.
P.O. Box 860263
Minneapolis, MN 5S486--0263

WIRING CONTACT INFORMATION:
Ema!I: Cred1t.Dept@Hawklns!nc.com

Phone Number: (612)331·6910 Fax Number:  (612) 225•6702

FINANCIAL INSTITIJTION:
US Bank
800 Nicollet Mall
Minneapolis, MN 55402

Account Name:		Hawkins, Im:. Account II:	180120759469
ASA/Routing II:	091000022 Swift Codell;	 US8KUS44IMT
Type of Account:	Corporate Checking

ACH PAYMENTS:
en: (Corporate Trade Exchange} Is our preferred method. Please remember to indude !n the addendum the document numbers pertaining to the payment.
For other than CD(, the remit to Information may be emailed to Credlt.Dept@Hawkin?inc.com

CASH 1N ADVANCE/EFT PAYMENTS:
Please 11st the Hawkins, lnc. sales order number or your purchase order number /fthe Invoke has not been processed yet.
J:1:,:?:1	1
6	,i.!1r?:e?1??<?J;?,
1	1  1
9 1	1	1
subcontractora take afflrmal!va acl!on lo employ and advance 111 employment lndlvlduals without regard to race, color, religion, aex, nollonal origin, protected veteran elolus or dlsablllty.
www.hawkinsinc.com	Job# 1450912

PO Box 16573
Fernandina Beach, FL 32035
(904) 430-7524
service@johnnysacfb.com

DATE INVOICE# TERMS

Invoice

07/23/2025

Cash ::?:live??
?	?

J

		
JOB#
1070367576
DATE
07/08/2025
PO/REF#	DESCRIPTION
System Is not cooling the bathrooms only. she would like us to
come when she is there.

Job Charges

Serv Jce Call
Replace Compressor and Filter Drier
Labor only, does not include parts or refrigerant.
Biflow Filter-drier 3/8" Refrigerant - R410A
Manufacturer Direct Part- Compressor
Job Subtotal
Completion Notes:

Rate	Total

$2,045.00

Job Total
PRE•W_O_R_K_S-IG_N_A_T_U_R_E J

$2,045.00

L	""-'"'???-

	
Signed By:	[ 	_j

Approved Kelly Mullins
Amenity & Operations Manager Governmental Management Services On behalf of Amelia Concourse CDD Date: 7-25-25
Acct. # 1-320-57200-62000

Signed By:	I		

Invoice Total: Deposits (·): Payments (·): Total Due:

	l
$2,045.00
$0.00
$0.00
$2,045.00

KILINSKI I VANWYK
Kilinski I Van Wyk PLLC
INVOICE
Invoice# 12722 Date: 07/15/2025 Due On: 08/14/2025

P.O. Box 6386
Tallahassee, Florida 32314 United States

Amelia Concourse COD
475 West Town Place Suite 114 St. Augustine, Florida 32092

Statement of Account

Outstanding Balance
$0.00
New Charges
+	$812.25
Payments Received
)-(	$0.00
Total Amount Outstanding

ACCDD-01
Amelia Concourse CDD ? General

Type	Attorney	Date	Notes	Quantity	Rate	Discount	Total	
Service	MGH	06/04/2025	Analyze and confirm golf cart parking/landscaping	0.10	$275.00		$27.50	
			agreement requirements and Board direction					
			regarding same.					
Service	LG	06/05/2025	Review and revise ASO for golf cart parking.	0.30	$315.00		$94.50	
Service	AR	06/05/2025	Draft Greenery Additional Services Order for golf	1.80	$275.00	75.0%	$123.75	
			cart parking and					
			landscape enhancements;					
			review revisions to					
			agreement.					
Service	LG	06/08/2025	Confer with AT&T counsel regarding easement area.	0.20	$315.00		$63.00	
Service	LG	06/09/2025	Provide information regarding committees and	0.20	$315.00		$63.00	
			Sunshine Law.					
Service	LG	06/11/2025	Review ?ay minutes.	0.40	$315.00		$126.00	
Invoice# 12722 -07/15/2025

Service	MGH	06/13/2025	Prepare published and mailed budget notices.	0.70	$275.00	$192.50	
Service	LG	06/13/2025	Review mailed and
published assessment	0.20	$315.00	$63.00	
			notices.				
Service	MGH	06/17/2025	Review correspondence
and photographs related	0.10	$275.00	$27.50	
			to AT&T easement area.				
Service	LG	06/30/2025	Review and revise materials necessary for	0.10	$315.00	$31.50	
			implementation of 2025				
			legislative changes.				
Line Item Discount Subtotal	-$371.25

Total	$812.25

Please make all amounts payable to: Kilinski I Van Wyk PLLC Please pay within 30 days.

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Fernandina Office 904-225-9425
PO Box 1330
Yulee, FL 32041-1330
www.naderspeslraidern.com

Customer Number: 1328696	Slatemenl Date: 07/08/25 Paym,ml Due Upon Receipt

Invoice#	Description	Amount	Tax	Balance-

Service Address: 85200 Amaryllis Ct, Fernandina Beach, FL 32034-9716
07101/25	62778585	Fire Ant Service	$81.00	$0.00	$81.00

Current: $81.00	Past Due: $0.00	Total Amount Due: $81.00

GA22340F

PO Box 1330 • Yulee, FL32041-1330

You can pay your bill online at W\/'JW.naQerspestrniders.com

  ,..,_,AUTO,...,MIXEO AJIDC 270
1"'•ilh111•1h11111i111"ll""m11•1i1•il"1111•1'1•111°lh
AMELIA CONCOURSE AMENITIES CENTER	7 TONY SHIVER		1467
393 PALM COAST PKWY SW UNIT 4 PALM COAST FL 32137-4774

Please make checks payable and remit to:
NADER'S PEST RAIDERS PO BOX 1330
YULEE FL 32041-1330
	•	ilml'hll1l1illl'lhl!hllo1lol•1111•11!•1•ilmi11•111•1•h;I

Statement Date: 07/08/25 Customer Number: 1328696
Balance Fmward: $0.00
Amount 	
Amount Due: $81.00
Check# 	
thegreenery, inc,,
2on - EMl'lOYEE OWNED -
PO Box6569
Hilton Head Island, SC 29938

Invoice	788447

Please detach and return with payment. *PAYMENTS DUE UPON RECEIPT* Thank You!

!Description	Amoun?

#81451 - 94915 Windflower Tri Tree Work

Landscape Proposal: Pine Tree Removal at 94915 Windflower Tri

Project Overview:

This proposal outlines the safe and efficient removal of a lightning-struck pine tree located at 94915 Windflower Tri. The tree, compromised by the strike, poses a potential hazard and requires professional handling to ensure safety and compliance with local regulations. The tree will be cut and strategically dropped into the adjacent natural preserve area, minimizing disruption to the surrounding landscape while preserving the natural aesthetic.

Landscape Enhancement Work - 07116/2025	$1,215.00

Approved Kelly Mullins
Operations Manager
Governmental Management Services On behalf of Amelia Concourse CDD Date: 7-21-25
Acct. # 001 320 57200 46300
Total
$1,215.00

Visa, Discover, AMEX, and MasterCard are accepted. All credit card transactions will incur a 3% non­ refundable convenience fee. Payments can also be made via ACH, or by mailing a check to:

P.0. Box 6569 Hilton Head Island, SC 29938.

Current	1-30 Days Past Due	31-60 Days Past Due	61-90 Days Past Due	90+ Days Past Due	
$2,441.80	$0.00	$0.00	$0.00	$0.00	

Please detach and return with payment. *PAYMENTS DUE UPON RECEIPT* Thank Youl

!Description	Amoun?

#68385 - Maintenance Contract Services - Amelia Concourse COD Phase 1 & 2
Seasonal Color - 07/21/2025	$1,258.00

Approved
Kelly Mullins, Operations Manager Governmental Management Services On behalf of Amelia Concourse COD Date: 6.23.2025
Acct. # 001 320 57200 46300
Landscape Extras
Total
$1,258.00

Visa, Discover, AMEX, and MasterCard are accepted. All credit card transactions will incur a 3% non­ refundable convenience fee. Payments can also be made via ACH, or by mailing a check to:

P.O. Box 6569 Hilton Head Island, SC 29938.

Current	1-30 Days Past Due	31-60 Days Past Due	61-90 Days Past Due	90+ Days Past Due	
$7,612.19	$0.00	$0.00	$0.00	$0.00	

hegreenery,inc..
Ol3 - EMPLOYEE OWNED -
PO Box6569
Hilton Head Island, SC 29938

Invoice	788609

Please detach and return with payment. *PAYMENTS DUE UPON RECEIPT* Thank You!

!Description	Amoun?

#78345 - Golf Cart Parking
Scope of Work: Golf Cart Parking Area Conversion with Landscaping Enhancements
This proposal outlines the work required to convert an existing turf area into a designated golf cart parking area. The goal is to create a functional, durable, and low-maintenance space that accommodates golf carts while maintaining a clean and visually appealing landscape.
Proposed Scope Includes:
	•	Site Preparation:
	•	Remove existing turf and debris from the designated area
	•	Grade and level the site to ensure proper drainage and surface stability
	•	Landscape Fabric Installation:
	•	Lay landscape fabric over the prepared soil to prevent weed growth and promote proper drainage
	•	Surface Material Installation:
	•	Install mixed shell for a natural aesthetic and excellent drainage
	•	Note: We are able to offer this option at a reduced cost since the shell material is owned in-house? labor charges only apply
	•	Border Installation (Optional):
	•	Add a clean and defined edge using pavers to contain the surface material and enhance the appearance
	•	Landscape Planting Enhancements:
	•	Install Juniper and Viburnum to soften the edges of the parking area, provide visual interest, and blend the new space with surrounding landscape
	•	Place plants strategically to define space while maintaining open access for cart parking
	•	Final Touches:
	•	Ensure a level, unifonn finish with clean lines and consistent material coverage

Phone#	E-mail	Web Site	
843-785-3848	accountsreceivable@thegreeneryinc.com	www.thegreeneryinc.com	
	•	Final site cleanup of all work areas

Landscape Enhancement Work - 07/21/2025

Approved
Kelly Mullins, Operations Manager Governmental Management Services On behalf of Amelia Concourse CDD Date: 7.25.2025
Acct. # 001 320 57200 46300
Landscape Extras

$3,912.39

Total	$3,912.39

Visa, Discover, AMEX, and MasterCard are accepted. All credit card transactions will incur a 3% non­ refundable convenience fee. Payments can also be made via ACH, or by mailing a check to:

P.0. Box 6569 Hilton Head Island, SC 29938.

Current	1-30 Days Past Due	31-60 Days Past Due	61-90 Days Past Due	90+ Days Past Due	
$7,612.19	$0.00	$0.00	$0.00	$0.00	

Phone#	I	E-mail	Web Site	
843-785-3848	I	accountsreceivable@thegreeneryinc.com	www.thegreeneryinc.com	

Civil Engineering
Land Surveying & Mapping Permitting
ADA Consulting

Bill To		
Amelia Concourse CDD C/0 Daniel Laughlin - GMS
- District Manager
475 West Town Place, Suite 114 St. Augustine, FL 32092		
P.O. N0		

145 Hilden Road, Unit 108  Ponte Vedra, FL 32081
(904) 342-5199 * myuro@mjyuro.com
Invoice

Date	Invoice#	
7/21/25	3828	
Gator Fire Systems, LLC
206 Live Oaks Boulevard I Casselberry, Florida 32707 904-261-0520 I gatorlireext@gmail.com

RECIPIENT:

Amelia Concourse Amenity Center
85200 Amaryllis Ct
Fernandina Beach, FL 32034-3787

Issued Due

Aug 01, 2025
Aug 16, 2025

Account Balance	$345.00

Annual Inspection
		
Aug 01, 2025
Inspection/Cert 1-5 Extinguishers

Recharge ABC 5Ib
---------
Service call	Trip charge

Early Service Discount

3	$20.00	$60.00*

2	$45.00	$90.00
		---·- ·---·--?	•
$45.00	$45.oo*

 
-$40.00	-$40.00
	
Approved Kelly Mullins
Amenity & Operations Manager Governmental Management Services On behalf of Amelia Concourse COD Date: 8-1-25
Acct. # 1-320-57200-62000

* Non-taxable
Thank you for your business. Please contact us with any questions regarding this invoice.

Governmental Management Services, LLC
475 West Town Place, Suite 114 St. Augustine, FL 32092
Invoice

Bill To:
Amelia Concourse COD 475 West Town Place Suite 114
St. Augustine, FL 32092
Invoice #: 353 Invoice Date: 8/1/25
Due Date: 8/1/25 Case:
P.O. Number:

Description	Hours/Qty	Rate	Amount

Management Fees - August 2025 Website Administration - August 2025 Information Technology - August 2025
Dissemination Agent Services - August 2025 Office Supplies
Postage Copies Telephone
Pool Chemicals - Liquid Bleach Pool Chemicals - Tile Soap
Pool Chemicals - Natural Pool Enzymes		4,299.00
93.67
187.25
983.17
0.60
39.29
111.60
2.92
78.38
84.32
74.65	4,299.00
93.67
187.25
983.17
0.60
39.29
111.60
2.92
78.38
84.32
74.65	
Govemmental Management Services, LLC
475 West Town Place, Suite 114
St. Augustine, FL 32092
Invoice

Bi!ITc:
Amelia Concourse GOD
475 West Town Place
Suite 114
St. Augustine, FL 32092
Invoice ii: 354 Invoice Date: 8/1/25
Due Dale: 8/1/25 Case:
l'.O. Number:

Description	Amoa.mt

Contract Administration -August 2025 Facility Management- August 2025 Janilorial - August 2025 PoolMaintenance - August 2025

		1,400.00
1,400.00
820.08
1,526.50	1,400.00
1,400.00
820.08
1,526.50	

Hawkins, Inc. 2381 Rosegate
Roseville, MN 55113
Phone: (612) 331-6910
Original
INVOICE

Total Invoice	$522.00
Invoice Number	7151883
Invoice Date	7/30/25
Sales Order Number/Type  4893940 SL
Branch Plant	74

Sold To: 498805
ACCOUNTS PAYABLE
AMELIA CONCOURSE COMMUNITY DEVELOPMENT
475WTown Pl SUITE 114
Saint Augustine FL 32092-3648
Shipment Number	5864958	
Ship To:	498806
AMELIA CONCOURSE COMMUNITY
DEVELOPMENT
85200 Amaryllis Ct
SUITE 114
Fernandina Beach FL 32034-9716

Net Due Date Terms	FOB Description	Ship Via	Customer P.O.#	P.O. Release	Sales Agent # 8/29/25	Net30	 PPD Origin	 HWTG			 382

	1.000	41930	Azone - EPA Reg. No. 7870-1	N	170.0000	GA	$3.0000	GA	1,643.9 LB	$510.00		
		1 LB BLK (Mini-Bulk)		170.0000	GA			1,643.9 GW			
	1.010	Fuel Surcharge	Freight	N	1.0000	EA	$12.0000			$12.00		

****""*""'* Receive Your Invoice Via Email **"*******
Please contact our Accounts Receivable Department via email at Credit.Dept@Hawkinslnc.com or call 612-331-6910 to get it setup on your account.

Approved
Kelly Mullins, Operations Manager Governmental Management Services On behalf of Amelia Concourse CDD Date: 7-31-25
Acct. # 1-320-57200-45400

Page 1 of 1	Tax Rate	Sales Tax
Invoice Total	$522.00
0 %?---$0-.00	'===============
No Discounts on Freight
IMPORTANT: All pmducis am sold without warranty o! any kind and purchase,s wm, by their own tests, determine su?ablllty o! such products for their own use. Seller warrnnls thal angoods covered bylhls Invoice were produced In compliance with 1he requirements of the Fair Labor Standa1ds Act of 1938, as amendOO. Seller specmcalty disclaims and eKcludes any wairanty of m01chantabllity and any warranty a!1ttrn1ss for a particular purpose.
NO CLAIMS FOR LOSS, DAMAGE OR LEAKAGE
ALLOWED AFTER DELIVERY IS MADE IN GOOD CONDITION.
/' CHECK REMITTANCE:
Hawkins, Inc.
P.O. Box 860263
Minneapolis, MN 55486--0263

WIRING CONTACT INFORMATION:
Email: Credit.Dept@Hawk!nslnc.com

Phone Number: (612)331-6910
Fax Number:  (612) 225-6702
FINANCIAL INSTITUTION:
US Bank
800 Nkollet Mall
Minneapolis, MN 55402

Account Name:	 Hawkins, Inc. Account#;	1B0120759469
ABA/Routlng II:	091000022 Swlft Code#:	 U5BKUS441MT
Type of Account:	Corporate Checking
ACH PAYMENTS:
CTX (Corporate Trade Exchange) ls our preferred method. Please remember to include In the addendum the document numbers pertaining to the payment.
For other than CTX, the remit to Information may be emalled to
Credit.Dept@Hawkinslnc.com

CASH IN ADVANCE/EFT PAYMENTS:
Please !1st the Hawkins, Inc. sales order number or your pun::hase order number If the Invoke has not been processed yet.
?:::,:??t??c:;?1:kl?:1?b!i1?1r:1??tui,'/!'!?:??8p?,;h:i': :;;:?:r::.t:?1:n°!g?!n?r?1Ft::i1JS?1'si;:,,??5J:1	1	1    8	9  ,1:::!?1 	1
eubconlreclors take efflrmetlve ecUon to employ end advance In employmenl Individuals without regard to race, color, r.llglon, sex, nelfonsl origin, proteotad veteran etatus or dlaablllty.

Hawkins, Inc.
2381 Rosegate
Roseville, MN 55113
Phone: (612) 331-6910
Original

INVOICE
Total Invoice Invoice Number Invoice Date
Sales Order Numberffype
Branch Plant

$462.00
7159912
817125
4901628 SL
74

Sold To: 498805
ACCOUNTS PAYABLE
AMELIA CONCOURSE COMMUNITY DEVELOPMENT
475WTown Pl SUITE 114
Saint Augustine FL 32092-3648
Shipment Number	5874814	
Ship To:	498806
AMELIA CONCOURSE COMMUNITY
DEVELOPMENT
85200 Amaryllis Ct SUITE114
Fernandina Beach FL 32034-9716

Net Due Date  Terms	FOB Description	Ship Via	Customer P.O.#	P.O. Release	Sales Agenl it
9/6/25	Net30	PPD Origin	HWTG	382
Item Name/			Qty	Trans		Unit	 Price		Weight	Extended Line#  Item Number	Description	Tax	Sl1ipped	 UOM	Price	UOM	Net/Gross		Price
1.000	41930	Azone - EPA Reg. No. 7870-1	N	150.0000	GA	$3.0000	GA	1,450.5 LB	$450.00		
		1 LB BLK (Mini-Bulk)		150.0000	GA			1,450.5GW		
1.010	Fuel Surcharge	Freight	N	1.0000	EA	$12.0000		$12.00		

******"*"" Receive Your Invoice Via Email *0*******
Please contact our Accounts Receivable Department via email at Credit.Dept@Hawkinstnc.com or call 612·331-6910 to get it setup on your account.

Approved
Kelly Mullins, Operations Manager Governmental Management Services On behalf of Amelia Concourse CDD Date: 8-8-25
Acct. # 1-320-57200-45400

Page 1 of 1	Tax Rate	Sales Tax	IInvoice Total

$462.00
0 %?--?$0.-00	'==============-
No Discount" on Freight
IMPORTANT: All producis are sold w?houl warranty ol any kind and purchasen; wm, by their own 1esls, determine suilabilily o! such p1oducis for the!!' own use. Seller waaanls tha1 all goods covered by !his lnwlce were produced In compliance wnh the requ!lements of the Fall Labor Standards Act of 1938, as amended. Seller specmcally disclaims and eKc!udes any warranly o! merchanlabmty and any warranty of mness tor a particular purpose.
NO CLAIMS FOR LOSS, DAMAGE OR LEAKAGE
ALLOWED AFTER DELIVERY IS MADE IN GOOD CONDITION.
CHECK REMITTANCE:
Hawkins, Inc.
P.O. BOK 8602.63
MlnneapoUs, MN 5S486-02.63

WIRING CONTACT INFORMATION:
Email: Credit.Oept@HawklnsJnc.com

Phone Number: {612.) 331-6910 FaK Number:  {612} 22S-6702
FINANCIAL INSTITUTION:
us Bank
800 Nkollet Mall Mlnneapol!s, MN 5S402

Account Name:	 Hawkins, !nc. Account#:	1801207S9469
ASA/Routing#;	091000022 Swift Code#:	 USBKUS441MT
Type of Account:	Corporate Check!ng
ACH PAYMENTS:
CTX (Corporate Trade Exchange) ls our preferred method. Please remember to Include 1n the addendum the document numbers pertaining to the payment.
For other than CTX, the remit to information may be emailed to
Credlt.Oept@Hawklnsinc.com

CASH IN ADVANCE/EFT PAYMENTS:
Please llst the Hawkins, Inc. sales order number or your purchase order number !fthe Invoice has not been processed yet,
This contractcr and aubconlraotor shall abide by the requirements of 41 CFR §§60•1.4{a), 60·300.6{a) and 60•741.S(a). These regulations prohibit dlscrlmlnallon against qu11llfled lndlvlduals based on their slatua es ptoleoted veterans or ladMduals with d!sabllltln, and prohibit d!scrlmlnatlon against all lndlvlduals basad on their reca, color, raUglon, sax, or nallonal origin. Moraover, these regulations require lhat covered prime contraclo,,. and subcontractors tab afflrmel!ve action to employ and advance ln employment fndivlduals without regard to race, color, religion, sex, nellonel origin, protected veteran status or d!nabillty.
	
Tallahassee, FL 32308
2498 Centerville Rd.

Bill to:
Amelia Concourse CDD 475 WTown Place
Suite 114
Saint Augustine, FL 32092 Click Here to Pay Online!

1

Invoice#:
Invoice Date: Completed:
Terms:
Bid#:

428452
08/01/2025
08/01/2025
Due on Aging Date

475 WTown Place

HT OVRC Net Pro
Hi-Tech Commercial Video 16 Sales Tax
1.00
1.00
$25.00
$60.00
25.00
60.00
0.00

Tech Resolution Note:
Thank you for choosing Hi-TechI

Amelia Concourse
COMMUNITY DEVELOPMENT DISTRICT

General Fund

Check Request

Date	Amount	Authorized By	

August 5, 2025	
$250.00	
Kelly Mullins	

Payable to:		
	
Matthew Thompson		

Date Check Needed:	Budget Category:	 ASAP	 001.300.36900.10100

Intended Use of Funds Reouested·
INVOICE
Sitex Aquatics, LLC
PO Box 917
Parrish, FL 34219

Bill to
Amelia Concourse CDD 352 Period St.
St. Johns, FL 32259

Invoice details Invoice no.: 10116-b Terms: Net 30
Invoice date: 08/01/2025
Due date: 08/31/2025

office@sltexaquatics.com
+1 (813) 564-2322

#	Date

1.
Product or service

Aquatic Maintenance
Description

Monthly Lake Maintenance-4 Ponds
Qty	Rate

$368.00
Amount

$368.00

Approved Kelly Mullins
Amenity & Operations Manager Governmental Management Services On behalf of Amelia Concourse CDD Date: 8-1-25
Acct. # 1-320-57200-46800
Total	$368.00

Please detach and return with payment. 'PAYMENTS DUE UPON RECEIPT' Thank You!

!Description	Amounij

#68385 - Maintenance Contract Services -Amelia Concourse CDD Phase 1 & 2 August 2025

Approved Kelly Mullins
Operations Manager
Governmental Management Services On behalf of Amelia Concourse COD Date: 8-1-25
Acct # 001 320 57200 46200
$3,177.00

Total	$3,177.00

Visa, Discover, AMEX, and MasterCard are accepted. All credit card transactions will incur a 3% non­ refundable convenience fee. Payments can also be made via ACH, or by mailing a check to:

P.O. Box 6569 Hilton Head Island, SC 29938.

Current	1-30 Days Past Due	31-60 Days Past Due	61-90 Days Past Due	90+ Days Past Due	
$9,562.39	$0.00	$0.00	$0.00	$0.00	

Phone#	I	E-mail	Web Site	I	
843-785-3848	I	accountsreceivable@thegreeneryinc.com	www.thegreeneryinc.com	I	
?bank.
Corporate Trust Senitces
EP-MN-WN3L
60 LMngston Ave. S1. Paul, MN 55107

lnvoir:A Number:

Invoice Date: Direct Inquiries To: Phone:

7839479
07/25/2025
Schuhle, Scott A (954)-938-2476
2/3

Amelia Concourse COD
c/o GMS - North Florida, LLC 475 West Town Place, Suite 114 St. Augustine, FL 32092
United States

Amelia Concourse Community Development District Capital Improvement Revenue Bonds, Serles 2016 (Phase II Project)

The following Is a statement of transactions pertaining to your account. For furtherInformation,pleasereview the attached.
STATEMENT SUMMARY

PLEASE REMIT BOTTOM COUPON PORTION OF THIS PAGE WITH CHECK PAYMENT OF INVOICE.

TOTAL AMOUNT DUE	$4,040.63

All invoices are due upon receipt.

0eceavEn
JUL 3U 2025
BY-·------

Pleasedetachat perforation andreturn bottom portion of the statement with yourcheck, payable to U.S. Bank.

Amelia Concourse Community Development District Capital Improvement Revenue Bonds, Series 2016 (Phase II Project)

Please mail payments to:
U.S. Bank CM-9690
PO BOX 70870
St. Paul, MN 55170-9690
[!l)bank.

Corporate TrustServices
EP-MN-WN3L
60 Livingston Ave.
St Paul, MN 55107

Amelia Concourse Community Development District Capital Improvement Revenue Bonds, Series 2016 (Phase II Project)

CURRENT CHARGES SUMMARIZED FOR ENTIRE RELATIONSHIP

07/0112025 to 06/30/2026

The fees shown onthisInvoice arereflective a the most recent feeschedule or notice of feeadjustment providedby U.S. Bank.
Page2 of 2
Governmental Management Services, llC
475 West Town Place, Suite 114 St. Augustine, FL 32092
Invoice

Bi!! To:
Amelia Coneours<> COD 475 West Town Place Suite 114
St. Augustine, FL 32092
lmm!ce #: 355
Invoice Date: 8/13/25
Due Date: 8/i 3/25
Case:
P.O. Number:

Approved
Kelly Mullins, Amenity & Operations Manager	Pi.yments/C:redlts
Governmental Management Services
On behalf of Amelia Concourse CDD	Balafice Due
$221.13
$0.00
$221.13
Date: 8/14/2025	(r I ,;	,11	\l).{!i'/t?-----------
Acct. # 1-320-57200-62000	\}JJJJAJ r v
8-lS-2..5
MAINTENANCE BILLABLE PURCHASES

Period Ending 8/05125
DISTRICT	DATE	SUPPLIES

PRICE	EMPLOYEE

Amelia Concourse
7/2125
7110/25
7/21/25
7/21/25

Foaming Hand Wash Refills Printer Ink
Wasp Spray
Clorox Cleaner (2)
amaion.com

Paid By: Government Managment Systems Placed By: Christian Dellinger
Order Placed: July 2, 2025
Amm:on.com order number: 113-1728907-8921045
Order Total: $60Jl9

Shipped on July 2, 2025			

Items Ordered
1 Of: DEB•AZU1L • Deb Refresh Azure FOAM Wash 1000ml Rcfilt 6/CS
Sold by: JANITORIAL DEPOT (fil,/lor.?)
Buslness Price
Cond[1ior,; New		
Price
$57.00	

ltem(s) Subtotal: Shipping & Handling:	
$57.00
$0.00	
United States	Total before tax:	$57.00	
	Sales Tax:	$3.99	
Shipping Speed:			
Standard Shipping	Total for Tllls Shipmsnt	$60.99	

Payment information				
	Payment Method:
Visa\ Last digits: 6181	ttem(s) Subtotal: Shipping & Handling:

Total before tax: Estimated Tax:	$57.00
$0.00
--'••w

$57.00
$3.99
-	
		Grand Toial:	$ti0,99	
Credit Card transactions	Visa ending in 6181: July 2, 2025: $60.99				
To view the status of your order. return to Order Summary.

Conditions of Use I Privacv Notice © 1996-2020, Amazon.com, Inc.

Paid By: Government Managment Systems
!'laced By: Christian Dellinger Order Placed: July 8, 2025
Amazon.com order number: 113-4571752-1809040 Order Total: $114.37

Shipped "" July 9, 2025	

Items Ordered	Price
1 of: HP Original 902 Cyan, Magenta, Yellow I $02XL Bfack Jnk Cartridge$ (4-Pack) J Worl<s OfficeJet 6950, 8960 Series OfflceJe	$106.89
t Pro 6960, 6970 Series I Eligible for Instant ink I TOA39AN
Soldby: HITouch Buslnass Setvtces. a BU ofStaples (s.e.Uer pmfitro
CondlUon: Naw	
Shipping Address:	ltem(s) Subtotal: $106.89
Shipping & Handling:	$6,99
Free Shipping:	-$6.99	
Untted States
Total before tax: $106.89
Shipping Speed:	Sales Tax:	$7.48
FREE Shipping
Total for Thus Shipmen!'. $114.37	
	
Payment Gnformation	
Payment Meth<><!:	ltem(s) Subtotal: $106.89
Visa I Last digits: 6181	Shipping & Handling:	$6,99
Promotion applied: -$6.99
--·
Total before tax: $106.89 Estimated Tax:	$7.48
--·
Grand Total; $114.37	
Credit Card transactions	Visa ending in 6181: July 9, 2025: $114.37	
To view the status of yourorder, return to Order Summary.

Conditions of Use I Privacy Notice © 1996-2020, Amaz.on.c;:om, Inc.

Howdoers
get rnore don?..

<163785 ST/iTE ROAD 200
Yl!LEE, FL 32007 (9CT<lin5-294il
5921 00005 71?50	07-121/25 09:?j2 A,'!
SALE CASHIER 1<1NBERLY
0711'21?t,7:l:!'1S.SP \'17H 2PK -"A"'	6.97N
'.ll'ECTRACIDE WASP g HORNE"/ 2-1'1.50Z o,1q6(J(J300;JB0 CCUF320? <A>
CLK CLEANUP /\PC \//BLEACH FRESH 320Z
2@4.9o	9.96N

TAX EllEMPT
Sl!d!OTAL SALES fAi(
16.9-3
0.00
TOTAL	$16.93
XX:(X)O<XXXXXX6181 VISA
usm; 1s.D?:1
AI.ITH CODE. 09052G/90526t.!7	TA
Contac:tless
AID A0000000031010	VISA CHEOIT
P.0.#/JOB lvAME: AC
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6921 0
RETURN POLICY DEFINITIONS
POLICY IO	DAYS	POLICVEXPlRES ON
A	1	90	10119/202.5

Hawkins, Inc. Roseville, MN 55113
Original
INVOICE

Sold To:  498805
ACCOUNTS PAYABLE
AMELIA CONCOURSE COMMUNITY DEVELOPMENT
475WTown Pl SUITE 114
Saint Augustine FL 32092-3648
Ship To:	498806
AMELIA CONCOURSE COMMUNITY
DEVELOPMENT
85200 Amaryllis Ct SUITE114
Fernandina Beach FL 32034-9716

Net Due Date  Terms	FOB Description	Ship Via	Customer P.O.#	P.0. Release	Sales Agent#	
9/17/25	Net30	PPD Origin	HWTG			382	

	1 LB BLK (Mini-Bulk)		220.0000	GA			2,127.4 GW				
1.010	Fuel Surcharge	Freight	N	1.0000	EA	$12.0000			$12.00		
											
2.000	935	Hydrochloric Acid 20'	N	2.0000	DD	$107.2855	DD	290.0 LB	$214.57		
		145 LB DD ACID MURIATIC 20'		2.0000	DD			318.0 GW			
2.001	699922	15 GA Blu/Black Deldrum	N	2.0000	DD	$15.0000	RD	20.0 LB	$30.00		
		DELDRM 1H1/X1.9/250		2.0000	RD			20.0 GW			

Approved
Related Order#: 04912602
Receive Your Invoice Via Email**********
Please contact our Accounts Receivable Department via email at Credit.Dept@Hawkinslnc.com or call 612-331-6910 to get it setup on your account.
Kelly Mullins, Operations Manager Governmental Management Servic On behalf of Amelia Concourse CD Date: 8-19-25
Acct.# 1-320-57200-45400

Page1of1	Tax Rate	Sales Tax
0 %	$0.00

Invoice Total	$916.57
?	'==============-
No Discounts on Freight
IMPORTANT; AU producis are sold wilhout warranty ol any kind and purchaser.:; wit!, by their own 1es1s, determ!ne suitability of such pmducis fol !heir own use. Sellflr warranls that all goods covered by this Invoice were produced in compliance with lhe requirements of the Fair Labor Slandards Act of 193B, as amended. Seller speclllcally disclaims and excludes any warranty of merchantability and any warranty oJ mness for a particular purpose.
NO CLAIMS FOR LOSS, DAMAGE OR LEAKAGE
ALLOWED AFTER DELIVERY 1S MADE IN GOOD CONDITION.
CHECK REMITTANCE:
Hawkins, lnc.
P.O. Box 860263
Minneapolls, MN 554B6·0263

WIRING CONTACT INFORMATION:
Ema!I: Credlt.Dept@Hawkinslnc.com

Phone Number: {612} 331-6910 Fax Number.  (612) 22S-6702
FINANCIAL INSTITUTION:
US Bank
800 Nlcollet Mall
M!nneapolls, MN 55402

Account Name:	 Hawkins, Inc. Account II:	180120759469
ASN Routing 11:	091000022
5wlftCodell:	USBKUS441MT
Type of Account:	Corporate Checking
ACH PAYMENTS:
CTX (Corporate Trade Exchange) Is our preferred method. Please remember to include in the addendum the document numbers pertaining to the payment.
For other than CTX, the remit to information may be emailed to
Credlt.Dept@Hawklnslnc.com

CASH IN ADVANCE/EFT PAYMENTS;
Please list the Hawkins, lnc. sales order number or Your purchase order number If the Invoke has not been processed yet.

Hawkins, Inc.
2381 Rosegate
Roseville, MN 55113
Phone: (612) 331-6910
Original
CREDIT MEMO

Total Invoice	($75.00)
Invoice Number	7171820
Invoice Date	8/18/25
Sales Order Number/Type 4912643 co
Branch Plant	74

Sold To:  498805
ACCOUNTS PAYABLE
AMELIA CONCOURSE COMMUNITY DEVELOPMENT
475 WTown Pl
SUITE 114
Saint Augustine FL 32092-3648
 Shipment Number	5889126	
Ship To:	498806
AMELIA CONCOURSE COMMUNITY
DEVELOPMENT
85200 Amaryllis Ct
SUITE 114
Fernandina Beach FL 32034-9716

Net Due Date  Terms	FOB Description	Ship Via	Customer P.O.#	P.O. Release	Sales Agent #						
9/17/25	Net30	COL Origin	HWTG	EMPTIES		382						
		Item Name/		Qty	Trans	Unit	Price	Weight	Extended		
Line#	Item Nlimber	Description	Tax	Shipped	UOM	Price	UOM	Net/Gross	Price		
1.001	699922	i 5 GA Siu/Black Deldrum	N	3.0000-	DD	$15.0000	DD	30.0- LB	($45.00)		
		DELDRM 1H1/X1.9/250		3.0000-	DD			30.0-GW			

Related Order#: 04787871
11.002	699922	15 GA Siu/Black Deldrum	N	2.0000-	DD	$15.0000	DD	20.0- LB	($30.00) 1 DELDRM 1H1/X1.9/250		2.0000-	DD			20.0-GW

Related Order #: 049"12602
Receive Your Invoice Via Email **"**"****
Please contact our Accounts Receivable Department via email at Credit.Dept@Hawkinslnc.com or call 612-331-6910 to get it setup on your account.

Page 1 of 1	Tax Rate	Sales Tax
Invoice Total
($75.00)
0 %?  
_$:0.00
-	'==============
No Discounts 011Freight
IMPORTANT: All products are sold without warranty or any kind and purchasers will, by 1heir own tes1s, determine suttabllily of such pro<lucls for their own use. Seller warran1s lhal augoods covered by1his Invoice were produced in compliance wilh 1he 1equiremen1s ot 1he Falr Labor Standards Act o1 1938, as amended. Setter specifically disclaims and excludes any warranty o! merchantability and any wairanly of fttness for a particular purpose.
NO CLAIMS FOR LOSS, DAMAGE OR LEAKAGE
ALLOWED AFTER DELIVERY IS MADE IN GOOD CONDITION.
CHECK REMITTANCE:
Hawkins, Inc.
P.O. BOK 860263
M!nneapol!s, MN 5S486-0263

WIRING CONTACT INFORMATION:
Emall: Credlt.Oept@Hawk1nslnc.com

Phone Number: (612) 331-6910 fa? Number:  (612} 22S-6702
FINANCIAL INSTITUTION:
US Bank
800 Ni=llet Mall
Minneapolis, MN 55402

Account Name:	 Hawkins, Inc. Account II:	180120759469
ABNRoutlng II:	091000022
Swift Codell:	USBKUS44!MT
Type of Account:	Corporate Checking
ACH PAYMENTS:
CTX (Corporate Trade Exchange) is our preferred method. Please remember to Include 1n the addendum the document numbers pertaining to the payment.
For other than CTX, the remit to information may be emailed to Credlt.Dept@Hawkinsinc.com

CASH 1N ADVANCE/EFT PAYMENTS:
Please list the Hawkins, Inc. sales order number or your purchase order number If the Invoice has not been processed y,,t.
Thls contractor and subcontractor shall abide by the requirements of 41 CFR §§60-1.4(&), 60-300.5(a) and 60-741.S(a). These regula!lons prohibit discrimination against quelllled lndlvlduats baaed on their a!atus as protected veterans or lndMdua!s wllh dlsabllltles, and prohibit discrimination agalnal all lndlv!duals based on their race, color! religion, sex, or na!ional orlgln. Moreover, these regulations require Iha! oovered prime contractora and subcontractors lake affirmative action lo employ end advance In employment tndlv!duala without regard lo raoe, color, re lglon, sex, naUonal origin, protected veteran status or dlsablllty.
www.hawkfnsinc.com	Job# 1587720
'1 Hi;.Tiiih?
Tallahassee, FL 32308
2498 Centerville Rd.

Bill to:
Amelia Concourse CDD 475 W Town Place Suite 114
SaintAugustine, FL 32092
Click Here to Pay Online!

Invoice#: Invoice Date: Completed: Terms:
Bid#:
Service Ticket:

77485
08/18/2025
08/19/2025
Due On Receipt

77485

475 W Town Place

I

Tech Resolution Note:
WCT: Arrived to site and met Chip. Chip let Me into the closets where our equipment was. Power cycled the SVr and power cycled the OVRC Pro unit and all devices came back online. Checked ADC and SVR trouble has also cleared.
To review or pay your accountonline, please visifour onHne.6ill payment portarat
Hi-Tech CustQl1l?LPortal.You will11eed your customer number andbilling zip code to .• create a new login.·
Support@hitechflorida.com Office:	850-385-7649
Total

$76,00

Amelia Concourse
COMMUNITY DEVELOPMENT DISTRICT

General Fund

Check Request

Date	Amount	Authorized By	

August 12, 2025	
$250.00	
Kelly Mullins	

Payable to:		
	
Kenna Joy Beny		

Date Check Needed:			

ASAP	
00l.300.36900.10100		

Intended Use of Funds Reauested·

KILINSKI I VANWYK
Kilinski I Van Wyk PLLC
INVOICE
Invoice# 12786 Date: 08/11/2025 Due On: 09/10/2025

P.O. Box 6386
Tallahassee, Florida 32314 United States

Amelia Concourse CDD
475 West Town Place Suite 114 St. Augustine, Florida 32092

Statement of Account

Outstanding Balance
$0.00

ACCDD-01
New Charges
+	$4,154.47	)-(
Payments Received
$0.00
Total Amount Outstanding

Amelia Concourse COD - General

Type	Attorney	Date	Notes	Quantity	Rate	Total	
Service	MGH	07/08/2025	Review draft agenda for upcoming
Board meeting.	0.20	$275.00	$55.00	
Service	LG	07/10/2025	Prepare draft of resolution setting hearing on updated Rules of	0.10	$315.00	$31.50	
			Procedure and notices of rulemaking				
			and rule development.				
Service	MGH	07111/2025	Prepare budget appropriation
resolution and assessment resolution.	0.50	$275.00	$137.50	
Service	LG	07/13/2025	Review and revise annual appropriation resolution and	0.20	$315.00	$63.00	
			assessment resolution.				
Service	MGH	07114/2025	Finalize and distribute appropriation and assessment resolutions for July	0.20	$275.00	$55.00	
			agenda package.				
Service	LG	07117/2025	Review updated easement area
description and send to staff and	0.40	$315.00	$126.00	
			chairman for comments; review notice				
			regarding delayed audit report.				
Invoice# 12786 - 08/11/2025

Service	MGH	07/17/2025	Analyze correspondence regarding late submission of Annual Financial Report.	0.10	$275.00	$27.50	
Service	MGH	07/20/2025	Review and analyze agenda package
and materials for Board consideration,	0.90	$275.00	$247.50	
			including organizational materials for appointment of a new Supervisor,				
			staff reports and backup documents,				
			budget and assessment hearing				
			resolutions, FY26 budget, financial
statements, meeting minutes, and				
			other pertinent District documents, in				
			preparation for Board meeting.				
Service	LG	07/21/2025	Review agenda and prepare for meeting.	0.40	$315.00	$126.00	
Service	LG	07/22/2025	Travel to and attend Board meeting; provide update to AT&T counsel	3.80	$315.00	$1,197.00	
			regarding board approval of
easement description; review amenity				
			policy language regarding improper				
			golf cart parking.				
Expense	KB	07/22/2025	Travel: Mileage - LG.	190.33	$0.70	$133.23	
Expense	KB	07/22/2025	Travel: Hotel - LG.	1.00	$212.74	$212.74	
Service	MGH	07/25/2025	Review and analyze strategy for handling reports of smoking violations	0.20	$275.00	$55.00	
			at Amenity Center pool.				
Service	MGH	07/28/2025	Confer with District staff regarding reports of smoking at the pool and
Florida smoking regulations; analyze	1.60	$275.00	$440.00	
			statutory authority and legislative				
			history regarding same; prepare				
			suspension letter to resident; confer				
			with District staff regarding ownership				
			and maintenance of Phase 3 ponds				
			and corrections needed to Property				
			Appraiser records.				
Service	LG	07/28/2025	Confer with Laughlin regarding
amenity suspension procedures and	0.60	$315.00	$189.00	
			Phase 3 property ownership.				
Service	AH	07/28/2025	Confer with Nassau County regarding ownership discrepancy of Phase 3	0.40	$180.00	$72.00	
			ponds.				
Service	AH	07/29/2025	Confer with property appraiser
re.garding conveyance discrepancy.	0.90	$180.00	$162.00	
Service	LG	07/29/2025	Provide information to Nassau County
Property Appraiser regarding Phase 3	0.30	$315.00	$94.50	
Invoice# 12786 - 08/11/2025

			property ownership.				
Service	LG	07/29/2025	Review smoking regulation authority
and review amenity suspension letter;	0.40	$315.00	$126.00	
			advise regarding turnover of Phase 3				
			property.				
Service	MGH	07/29/2025	Further prepare and finalize resident
suspension letter.	0.20	$275.00	$55.00	
Service	SD	07/29/2025	Draft a New Supervisor Notebook for
Supervisor Khristen Snow. Confer	1.60	$180.00	$288.00	
			with District Manager and District				
			Staff.				
Service	LG	07/30/2025	Review new supervisor notebook.	0.30	$315.00	$94.50	
Service	SD	07/30/2025	Update New Supervisor Notebook
and send out to Supervisor Khristen	0.20	$180.00	$36.00	
			Snow.				
Service	SD	07/30/2025	Confer with District Manager regarding the status on the FY24	0.20	$180.00	$36.00	
			Annual Financial Report for the				
			District. Update District files regarding				
			same.				
Service	LG	07/31/2025	Provide update regarding property
appraiser records for Phase 3.	0.30	$315.00	$94.50	

Non-billable entries							
$S25,()()

$5J,OO

Se1Vice	MGH	07/30/2025	Review final issued letter regarding
resident suspension; analyze updates	=	?	$5&00	
			regarding outstanding FY24 annual				
			financial report.				
Service	MGH	07/31/2025	Review updates regarding correcting ownership information on Nassau	G,40	?()	$2-7?()	
	County Property Appraiser website for						
	Phase 3 ponds.						
			Total	$4,154.47			

Please make all amounts payable to: Kilinski I Van Wyk PLLC Please pay within 30 days.

Amelia Concourse
COMMUNITY DEVELOPMENT DISTRICT

General Fund

Check Request

Date	Amount	Authorized By	

August 19, 2025	
$250.00	
Kelly Mullins	

Payable to:		
	
Susan Mason		

Date Check Needed:	

Bud et Cate o  :		

ASAP	
00l.300.36900.10100		

Intended Use of Funds Reauested·